Displays information about system configuration, printers, system DLLs, fonts, proofing tools, graphics filters, text converters, display configuration, audio capabilities, applications that are running, active modules, and OLE settings for your computer.


Displays technical support information.


Click Tech Support for information on obtaining technical support. Click System Info for information about your computer and the software that's currently running.


Adds the current entry to the list of words and phrases that Word doesn't automatically correct.


Deletes the selected entry from the list of AutoCorrect exceptions so Word can resume correcting it as you type.


Type an abbreviation to prevent Word from automatically capitalizing the word you type after the abbreviation.


Adds words to your list of AutoCorrect exceptions so Word will no longer automatically correct them. When Word automatically changes something you don't want corrected, Word automatically adds the word to the exception list if you press BACKSPACE and then type over the correction. Word doesn't add the word to the exception list if you click Undo  [image]  after Word automatically corrects a word.


Type the word or acronym with two initial capital letters that you don't want Word to automatically correct. For example, type INitial if you don't want Word to automatically change the word to Initial.


Don't correct box (Other corrections tab)
Type the word or acronym that you don’t want Microsoft Word to automatically correct.


Displays each AutoFormat change so you can review, accept, or reject it.


Opens the Style Gallery, in which you can choose styles from other templates to customize the look of your document.


Accepts all changes in the document, removes the revision marks, and then closes this dialog box. If you want to review the changes one at a time, click Review Changes, and use the Find buttons to review each change. In the Review AutoFormat Changes dialog box, click Reject for any formatting change you want to remove. When you're done rejecting the changes you don't want, click Close and then click Accept All.


Rejects all changes in the document, removes the revision marks, and then closes this dialog box. If you want to review the changes one at a time, click Review Changes.


Click one of the buttons to review, accept, or reject the AutoFormat changes in your document.


Click a document type in the list, and then click OK to automatically format the current document. To set specific AutoFormat settings, click Options.


Tells Word what kind of document it will automatically format.


Sets the options you want Word to use with the AutoFormat command.


Automatically formats the current document without prompting you to accept or reject each change.


Automatically formats the current document, then prompts you to accept or reject each change.


Describes the currently selected formatting change. Use the Find buttons to review all the changes, clicking Reject to remove a change, and then click Close. In the AutoFormat dialog box, click Accept All to apply the formats you didn't reject.


Moves to the previous change made by the AutoFormat command. When you finish reviewing all the changes (rejecting those you want to remove), click Close and then click Accept All in the AutoFormat dialog to apply the formats you didn't reject.


Moves to the next change made by the AutoFormat command. When you finish reviewing all the changes (rejecting those you want to remove), click Close and then click Accept All in the AutoFormat dialog to apply the formats you didn't reject.


Rejects the currently selected formatting change and moves to the next change.


Hides the tracked changes and displays the document as it would look if you accepted all of the AutoFormat changes. When tracked changes are hidden, this button changes to Show Marks, which displays the tracked changes again.


Restores the last automatic formatting changes you rejected, one at a time. This button is unavailable when there are no rejected changes to restore.


If you type two consecutive uppercase letters at the beginning of a word, changes the second uppercase to a lowercase letter. For example, changes HAppy to Happy.


Capitalizes the first letter of each sentence.


Capitalizes the first letter of days of the week. For example, changes monday to Monday.


If you accidentally type a word in Title Case with the CAPS LOCK key turned on, corrects the capitalization of the words you typed and turns off the CAPS LOCK key. For example, changes hAPPY to Happy.


Clear this check box to stop automatically correcting and replacing text as you type.


Stores the entry in the With box without formatting. This option is unavailable if nothing is selected in your document. When Word automatically replaces a Plain text entry in your document, the entry assumes the document's formatting.


Stores the entry in the With box without formatting. This option is unavailable if nothing is selected in your document. When Word automatically replaces a Plain text entry in your document, the entry assumes the document's formatting.


Stores the entry in the With box as it is formatted in the document. This option is unavailable if nothing is selected in your document.


Type a name for the AutoCorrect entry (this is the abbreviation or word that Word replaces automatically as you type). For example, if you frequently mistype "interest" as "itnerest," type itnerest in the Replace box.


Lists the existing AutoCorrect entries. To modify an entry, select it, edit it in the Replace and With boxes above, and then click the Replace button below. To remove an entry, select it and click Delete.


Enter the text or graphics you want Word to automatically insert in place of the word or abbreviation in the Replace box.


Stores abbreviations that you don't want Word to correct automatically.


Adds or replaces the AutoCorrect entry that appears in the Replace and With boxes.


Deletes the selected AutoCorrect entry.


Changes straight quotation marks to smart (curly) quotation marks.


Automatically use suggestions from the spelling checker
Automatically replaces errors with words from the spelling checker dictionary as you type.


Type a name for the AutoText entry. To insert the AutoText entry in a document, type the name and then press F3. Or, click List on the AutoText toolbar and then click the item.


Type a new bookmark name, or select an existing name from the list. If you add a bookmark by using an existing bookmark name, Word removes the bookmark from its original location and assigns it to the current selection instead.


Creates a bookmark for the selected text or item in the document with the name you enter in the Bookmark name box. If you add a bookmark by using an existing bookmark name, Word removes the bookmark from its original location and assigns it to the current selection instead.


Removes the selected bookmark from the document. Word deletes only the bookmark, not the bookmarked text.


Goes to the selected bookmark in the Bookmark name box.


Displays hidden bookmarks in the Bookmark name list. Word uses special, hidden bookmarks to mark document elements such as cross-references.


Lists bookmark names sequentially in the Bookmark name list.


Lists bookmark names alphabetically in the Bookmark name list.


Click Name or Location to list bookmark names alphabetically or sequentially in the Bookmark name list.


Removes all borders from the selection. Word uses the Apply to setting to determine the type of border or shading formatting to remove.


Inserts a box border around the selection, formatted with the currently selected line Style, Color, and Width settings. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Inserts a box border around the selection and applies preset shadow formatting to the border. Word formats the box with the currently selected line Style, Color, and Width settings and uses the Apply to setting to determine the type of border or shading formatting to apply.


Click the sides of the model or click the border buttons to add or remove the currently selected settings. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Click the border style you want. To change an individual border line to a new style, color, or width, first click Custom, click the Style, Color, and Width settings you want, and then click the border buttons in the Preview diagram to apply the new options.


Click the line color you want for the border. To change an individual border line to a new style, color, or width, first click Custom, click the Style, Color, and Width settings you want, and then click the border buttons in the Preview diagram to apply the new options.


Click the shading style you want to apply "over" the fill color. Click Clear to apply only the fill color (no pattern color). Click Solid to apply only the pattern color (no fill color).


Click a color for the lines and dots in the selected shading pattern. The Color box is unavailable if you click Clear in the Style box.


Closes the Borders and Shading dialog box and displays the Tables and Borders toolbar.


Click the fill color you want for the shading, or click None to remove the shading color. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


This is the name of the currently selected fill color.


Adds or removes an internal vertical border between selected table cells.


Adds or removes an internal horizontal border between selected paragraphs or table cells.


Adds or removes a border from the top edge of the current selection. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Adds or removes a border from the bottom edge of the current selection. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Adds or removes a border from the left edge of the current selection. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Adds or removes a border from the right edge of the current selection. Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Click the graphical page border design you want to use in place of the current Style setting. To remove Art formatting, click (none). To add art to an individual border line, first click Custom, click the Art you want, and then click the border buttons in the Preview diagram to apply the art border.


Tells Word what to apply the border and shading formatting to.


Click the line width you want for the border. To change individual border lines to a new style, color, or width, first click Custom, click the Style, Color, and Width settings you want, and then click the border buttons in the Preview diagram to apply the new options.


Aligns paragraph borders and tables with the page border throughout the active document. Select this check box to eliminate any gaps between adjoining borders. Word aligns, or "snaps," the edge of a table only if it is one character width (10.5 points) or less from the page border. This check box is available only if Text is selected in the Measure from box


Enter the distance you want between the top edge of the border and the text. For page borders, you can make this setting relative to the page margin by clicking Text in the Measure from box.


Enter the distance you want between the bottom edge of the border and the text. For page borders, you can make this setting relative to the page margin by clicking Text in the Measure from box.


Enter the distance you want between the left edge of the border and the text. For page borders, you can make this setting relative to the page margin by clicking Text in the Measure from box.


Enter the distance you want between the right edge of the border and the text. For page borders, you can make this setting relative to the page margin by clicking Text in the Measure from box.


Tells Word what to apply the page border to.


Click Text to position the inside edge of the page border relative to the page margin. Click Edge of Paper to position the outside edge of the page border relative to the edge of the page.


Includes the header within the page border. If you want the page border to exclude the header, clear this check box.


Places the page border in front of any text or object that intersects the page border.


Inserts a box border around the selection and applies preset 3-D border formatting, which makes the border look like a "window" or "picture frame." Word uses the Apply to setting to determine the type of border or shading formatting to apply.


Places any footers inside the page border. Clear this check box if you want to place the footer outside the page border. This is a section property.


Creates a custom border using the options you click in the Preview diagram. Word automatically selects Custom if you click one of the border buttons in the Preview diagram. To apply new Style, Color, or Width settings when Custom is selected, click the border buttons in the Preview diagram.


Sets additional margin and position settings. This button is available only when Paragraph is selected in the Apply to box or when the Page Border tab is active.


Shows how your document will look with the selected options.


Click Box, Shadow, or 3-D to apply or reapply preset box border formats, or click None to remove border formatting. Click the Style, Color, Width, and Apply to settings you want for the selected border type.


Click the pattern style and color you want. If you don't want a pattern, click Clear in the Style list.


Enter the distance you want between the inside edge of the page border and each margin (or between the outside edge of the page border and each edge of the page when Edge of Page is selected in the Measure from list). The default Margin settings, which vary for each border style, position the border at the greatest distance from the margin without placing the border in the unprintable area at the edge of the page.


Enter the amount of space you want between the text and the top, bottom, left, and right edges of the border or any indents.


Select or clear the additional page border options you want.


Adds and deletes lines from the upper right to the bottom left of the selected portion. Set the area to which the line type and shading will apply in the Apply To box.


More Colors
Displays additional colors.


Horizontal Line
Closes the Borders and Shading dialog box and displays the Horizontal Line dialog box, where you can choose from different styles of lines and borders to add to a Web page.


Creates a vertical or horizontal callout line with one segment.


Creates a callout line with one segment that can be positioned vertically, horizontally, or diagonally.


Creates a callout line with two segments.


Creates a callout line with three segments.


Enter the amount of space you want between the callout line and the callout text.


Click the angle you want between line segments in the selected callout line, or click Any to have Word adjust the angle automatically.


Enter a measurement or click Top, Center, or Bottom to specify where you want to attach the selected callout line to callout text.


Enter the measurement you want for the length of the first segment of the callout line, or click Best Fit to have Word automatically adjust the length.


Applies a border around the selected callout text box.


Changes the starting position of the callout line automatically when the callout origin or the callout text is switched from left to right.


Adds a vertical line beside the callout text at the end of the callout line.


Click the type of callout you want.


Select the options you want for the selected callout line.


Type a new label name.


Select the check box to the left of each item for which you want Word to automatically add a caption. The Add caption when inserting box lists the applications on your computer that support OLE embedding.


Clears all the selected check boxes in the Add caption when inserting list.


Clears the selected check box in the Add caption when inserting list.


Creates a new label for the caption. Click New Label if you can't find the label you want to use in the Use label list.


Formats the caption numbers.


Click the settings you want to apply to the captions.


Places the caption above or below the selected item.


Click a label name for the captions. To create a label that is not listed in the Use label box, click New Label.


Click the number format for your caption label.


Adds the chapter number to your caption label.


Click the heading style used for chapter titles. This list is available only if you select the Include chapter number check box.


Click the character you want to appear between the chapter number and the caption number. This list is available only if you select the Include chapter number check box.


Shows how your document will look with the selected options.


Creates a new label for the caption. Click New Label if you can't find the label you want to use in the Use label list.


Removes the selected label from the Label box. If the label has already been used in a caption, Word doesn't delete any instances of the label that already exist in the document. You cannot delete the default labels (Figure, Equation, and Table).


Displays the caption label and number for the selected item. You can type additional text for the caption after the number in the Caption box, but you cannot type over the caption label and number.


Select a label name for the caption. Word comes with the following labels: Figure, Equation, and Table. To create a new label, click New Label.


Places the caption above or below the selected item.


Formats the caption numbers.


Automatically adds a caption (label and number) each time you insert the selected item into your document.


Click the options you want for the caption.


Select the document elements to which you want Word to automatically apply styles.


Applies list styles and bullet styles to numbered, bulleted, multilevel, and other lists. By default, before automatically applying the built-in list or bullet styles, Word removes any manually inserted numbers or bullets.


Automatically applies paragraph styles other than the styles for headings and lists, such as Body Text, Inside Address, or Salutation styles.


Select the Styles check box to retain styles you previously applied to the document.


Retains the styles you've already applied in a document.


Select the document types you always want Word to format automatically.


AutoFormats plain-text mail messages when you open them in Word. This check box only affects messages when you use Word as your e-mail editor; it does not affect pasted text or other text files.


Automatically replaces a space at the beginning of a paragraph with a first line indent.


Automatically corrects pairs of parentheses.


Automatically corrects long vowel sounds and dashes that have been entered erroneously.


Automatically deletes unnecessary spaces between Asian text and latin text.


Select how Microsoft Word displays right-to-left documents.


Specify the direction of new documents.


Sets documents to display with a right-to-left direction — for example, displays paragraphs starting on the right side of a document with text flowing to the left.


Sets documents to display with a left-to-right direction — for example, displays paragraphs starting on the left side of a document with text flowing to the right.


Retains bidirectional control characters in text that is placed on the Clipboard.


Adds double quotation marks (") to numbering. Commonly used for numerals in biblical writing.


Determines how numerals will appear in documents.


Arabic displays numerals in a format familiar to speakers of English and other European languages; Hebrew and Hindi display numerals in a format familiar to speakers of Arabic and Hebrew; Context displays numerals according to the language of the surrounding text; System displays numerals according to the regional settings in Control Panel.


For Cursor control, specifies how the insertion point movement progresses through bidirectional text.
For Movement, specifies whether insertion point behavior is logical or visual.


Sets insertion point movement to progress within bidirectional text according to the direction of the text encountered. For example, when using the arrow keys to move through Arabic and then English text in the same sentence, the arrow key moves from right to left through the Arabic text and then starts at the leftmost character in the English word and progresses from left to right.


Sets insertion point movement to progress within bidirectional text by moving to the next visually adjacent character — for example, when using the arrow keys to move from right to left through Arabic and then English text in the same sentence, the arrow key moves from right to left regardless of the direction of the text.


Wraps text from line to line as you select downwards with all selected lines being the same width.


Wraps text from line to line as you select downwards, and lets you vary the width of the final line of the block.


Shows or hides right-to-left language attributes.


Shows or hides bidirectional control characters.


Shows or hides diacritics.


Sets a color for display of all diacritics, regardless of the color of the diacritics in the original document.


Sets a color for display of all diacritics, regardless of the color of the diacritics in the original document.


Sets how Western (Gregorian) month names are displayed in Arabic.


Sets how Western (Gregorian) month names are displayed in Arabic.


Sets how Western (Gregorian) month names are displayed in Arabic.


Lists the default storage location and search path for documents, templates, and other items you create or use in Word. Click the item you want to change, and then click Modify to set a new default location.


Changes the default storage location and search path of the item you select.


Deletes selected text as soon as you start typing. If you clear this check box, Word inserts the text you type in front of selected text but does not delete the selected text.


When this check box is selected, you can move or copy selected text by dragging it. To move text: Select the text, point to the selection until the mouse pointer changes to a left-pointing arrow  [image], and then drag the selection to a new location. To copy selected text: Hold down CTRL while you drag the selection to where you want to paste it. If you clear this check box, Word extends the selection when you drag the pointer over text.


Automatically selects an entire word plus the following space when you select part of the word.


Replaces existing text as you type, one character at a time. Double-click OVR on the status bar to turn on or turn off overtype mode.


Removes extra spaces when you delete text, or adds spaces when you insert text from the Clipboard.


For text formatted as French, allows Word proofing tools to suggest accent marks for uppercase letters.


Click the application you want Word to use as the picture editor.


Uses the INSERT key to insert the contents of the Clipboard into a document.


Increases and decreases left indents when you press the TAB and BACKSPACE keys.


Select the editing options you want Word to use.


Sets the color of unconfirmed text as it is input.


Click this button to change the settings of the Japanese input method editor.


Forces existing text after the insertion point to move when text is typed into the IME, producing the appearance of typing directly into Word.


Sets options for Japanese input.


Automatically turns the Japanese input method editor on and off when Word starts.


Enable click and type
Allows you to type and automatically apply certain types of formatting for centering text, aligning paragraphs, and wrapping text by double-clicking any open area of your document. This feature is available only in print layout view and Web layout view.


Default paragraph style
Click the style you want to use to automatically format paragraphs when the Enable Click and Type check box is selected.


When selected, changes the keyboard language and font to the language of the text where the insertion point is placed; when not selected, changes only the font.


Click and type label box
Set options for automatically applying certain types of formatting (such as formatting for centering text).


Same as the whole table
Clear this check box if you want to control the margin settings for individual cells within the table. When this check box is selected, the default margin settings are used for all cells in the table. You can change the default cell margin settings when you click Options on the Table tab of the Table Properties dialog box.


Top
Adjusts the top margin of the selected cell.


Bottom
Adjusts the bottom margin of the selected cell.


Left
Adjusts the left margin of the selected cell.


Right
Adjusts the right margin of the selected cell.


Wrap text
Wraps text into multiple lines and lengthens the cell so that the cell width remains the same. When cleared, automatically widens the selected cell to accommodate text.


Fit text
Visually reduces the size of font characters so that all text typed within the cell fits within the column width. The more text you type, the smaller the font appears on your screen. The actual font size does not change.


Set options for ignoring certain symbols and characters in a nonspecific search.


Select the characters you want to treat as identical in a nonspecific search.


Searches without distinguishing between uppercase and lowercase letters when conducting a nonspecific search. For example, "WORD" and "word" are treated as the same word.


Searches without distinguishing between full-width and half-width characters when conducting a nonspecific search. For example, " [image] [image] [image] [image] " and "Word" are treated as identical for searching purposes.


Searches without distinguishing between Hiragana and Katakana characters when conducting a nonspecific search. For example, " [image] [image] [image] " and " [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between diphthongs or double consonants and regular characters when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between minus signs (-), long vowel sounds (-), and dashes (-) when conducting a nonspecific search.


Searches without distinguishing between repetition marks ( [image] [image] [image] [image] [image]) when conducting a nonspecific search. For example, " [image] [image] [image] " and " [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between standard and nonstandard kanji ideography when conducting a nonspecific search. For example, " [image] [image] " and " [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between new and old kana characters when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between characters with long vowel sounds and characters without them when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between  [image]  and  [image], or  [image]  and [image]  when conducting a nonspecific search. For example, " [image] [image] [image] " and " [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between  [image]  and  [image] [image], or  [image]  and  [image] [image]  when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] [image] " are treated as identical for searching purposes, as are " [image] [image] [image] " and " [image] [image] [image] [image] ".


Searches without distinguishing between  [image] [image], [image] [image], and  [image],  [image] [image]  and  [image]  when conducting a nonspecific search. For example, " [image] [image] [image] [image] ", " [image] [image] [image] [image] ", and " [image] [image] [image] " are treated as identical for searching purposes, as are " [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] ".


Searches without distinguishing between  [image] [image]  and  [image] [image], or  [image] [image]  and  [image] [image]  when conducting a nonspecific search. For example, " [image] [image] [image] [image] " and " [image] [image] [image] [image] " are treated as identical for searching purposes, as are " [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] ".


Searches without distinguishing between  [image]  and  [image] [image], or  [image]  and  [image] [image]  when conducting a nonspecific search. For example, " [image] [image] [image] " and " [image] [image] [image] [image] " are treated as identical for searching purposes, as are " [image] [image] [image] " and " [image] [image] [image] [image] ".


Searches without distinguishing between  [image]  and  [image]  following  [image] -column and  [image] -column characters when conducting a nonspecific search. For example, " [image] [image] [image] [image] " and " [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between  [image]  and  [image]  before  [image] -row characters when conducting a nonspecific search. For example, " [image] [image] [image] [image] " and " [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between punctuation marks when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] [image] " are treated as identical for searching purposes.


Searches without distinguishing between space markers such as full-width spaces, half-width spaces, and tabs when conducting a nonspecific search. For example, " [image] [image] [image] [image] [image] [image] [image] " and " [image] [image] [image] [image] [image] [image] " are treated as identical for searching purposes.


Repaginates documents automatically as you work. This check box is unavailable in page layout view, because background repagination occurs by default in page layout view (you can't turn it off).


Displays instructions or demonstrates a Word equivalent when you press a WordPerfect for DOS key combination. When this check box is selected, WPH appears in the status bar.


Changes the functions of the PAGE UP, PAGE DOWN, HOME, END, and ESC keys to their WordPerfect equivalents.


Displays text as white characters on a blue background.


Adds sounds to certain actions or events throughout Word and Office. For example, Word plays a sound when an alert appears or when a process is complete. To change the sound that is associated with an event, open the Sounds folder in the Windows Control Panel. Your computer must have a sound card to play most sounds.


Displays the names of the most recently used documents on the File menu. To change the number of documents listed on the File menu, enter a number from 1 to 9 in the Entries box.


Select this check box if you want to select the converter that Word will use to open a file created in another application. Clear this check box if you want Word to select the correct converter automatically and open the document.


Automatically updates any information that's linked to other files each time you open a document.


Attaches the current document to an electronic mail message when you click Send To Mail Recipient on the File menu. Clear this check box if you want Word to insert the contents of the current document into a mail message instead of attaching it. This check box is available only if an electronic mail application is installed on your computer.


Click the default unit for the horizontal ruler and for measurements that you type in dialog boxes.


Animates the movement of your mouse in Word and your other Office programs, and uses special animated cursors in place of the usual static cursors for actions such as printing, repagination, saving, or automatic formatting. Also animates such Word actions as background saving, find and replace operations, and hiding or showing the ruler.


Select or clear an option's check box to turn it on or off.


Use character units
Changes the unit of measure for the ruler and certain other features, such as indents, to the width of a character.


Show pixels for HTML features
Changes the default unit of measure in dialog boxes to pixels.


Web Options button
Sets options for how your document will look and respond when viewed in a Web browser.


E-mail Options button
Sets options for sending and receiving e-mail messages in Microsoft Word, such as creating a signature and stationery. You can also set font options for sending and replying to e-mail messages in Word.


Asian fonts also apply to Latin text
Changes Roman characters to the selected Asian font when you apply the Asian font to selected text. Clear this checkbox if you want Roman characters to remain in the Roman font while you apply the Asian font to the rest of the document.


Enter the name of the font you want to apply to the selected text. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.


Click the font you want to apply to the selected text.    appears to the left of TrueType fonts, and  [image]  appears to the left of printer fonts. Fonts with no icon next to them are native Windows fonts.


Click Italic, Bold, or Bold Italic to apply these formats to the selected text. Click Regular to remove bold or italic formatting. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.


Enter the font size for the selected text. You can type any number between 1 and 1638. The sizes in the Size list depend on the selected font and active printer.


Click the underline type you want to apply to the selected text. Click (none) to remove underline formatting. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.


Click the color you want to apply to the selected text. Unless you've changed the text color in the Windows Control Panel, clicking Auto sets the text color to black. If the selection is in a paragraph with shading formatting of 80 percent or greater, clicking Auto sets the text color to white.


Draws a line through the selected text.


Raises the selected text above the baseline and changes it to a smaller font size, if a smaller size is available. If you want to raise the selected text without reducing the font size, click the Character Spacing tab, and then click Raised in the Position box.


Lowers the selected text below the baseline and changes it to a smaller font size, if a smaller size is available. If you want to lower the selected text without reducing the font size, click the Character Spacing tab, and then click Lowered in the Position box.


Adds a shadow behind the selected text, beneath and to the right of the text.


Makes selected text appear as if it is raised off the page in relief.


Prevents selected text from being displayed or printed. To display hidden text, click Options on the Tools menu, click the View tab, and then select the Hidden text check box. To print hidden text, click Options on the Tools menu, click the Print tab, and then select the Hidden text check box.


Formats selected lowercase text as capital letters and reduces their size. Small caps formatting does not affect numbers, punctuation, nonalphabetic characters, or uppercase letters.


Formats selected lowercase text as capital letters. All caps formatting does not affect numbers, punctuation, nonalphabetic characters, or uppercase letters.


Displays the inner and outer borders of each character.


Makes selected text appear to be imprinted or pressed into the page.


Expands or condenses the spacing between characters by the amount you enter in the By box.


Enter the amount of space by which you want to expand or condense the spacing between characters. This box is blank if you click Normal in the Spacing box.


Raises or lowers selected text in relation to the baseline.


Enter the amount by which you want to raise or lower selected text in relation to the baseline.


Automatically adjusts kerning, or the amount of space between certain combinations of characters, so that the entire word looks more evenly spaced. Kerning works only with TrueType or Adobe Type Manager fonts.


Enter the smallest font size for which you want to adjust kerning. For that font size and larger, Word adjusts kerning automatically. Kerning works only with TrueType or Adobe Type Manager fonts.


Stores the current values on the Font, Character Spacing, and Text Effects tabs as default settings for the active document and all new documents based on the current template.


Shows how your document will look with the selected options.


  appears to the left of TrueType fonts, and  [image]  appears to the left of printer fonts.


Click the font formats you want to apply to the selected text.


Shows how your document will look with the selected options.


Draws a double line through the selected text.


Stretches or compresses text horizontally as a percentage of its current size. Enter any percentage between 1 and 600.


Select the formatting options you want, or clear the check box to remove the formatting. If a check box is selected but unavailable, the formatting applies to part of the current selection.


Shows how your document will look with the selected options.


Click the animated text effect you want to apply to the selected text. To remove an animated effect, click None. Animated text effects appear on the screen, but they do not print (the text prints, but the animation does not). You can apply only one animation effect at a time.


Use for East Asian languages such as Chinese, Japanese, and Korean.


Set options for the type of Emphasis Mark you want to add to a selected character string.


Sets the number of characters per line to match the number of characters set in the Page Settings dialog box (File menu).


Sets the font for text in Latin, Greek, Cyrillic and other scripts. Use for most Western languages.


Use for languages where characters may require ligation or shaping such as the right-to-left languages (Arabic, Farsi, Hebrew, and Urdu) and several Southern Asian languages.


Enter the name of the font you want to apply to the selected text. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a word, select the portion of the word first.


Click Italic, Bold, or Bold Italic to apply these formats to the selected text. Click Regular to remove bold or italic formatting. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.


Enter the font size for the selected text. You can type any number between 1 and 1638. The sizes in the Size list depend on the selected font and active printer.


All text label
Applies formatting to both Latin and complex script fonts.


Underline color
Click the color you want to apply to the selected underline style. If no underline style is selected, this option is unavailable.


Click the color you want to apply to the selected text. The color of all subsequent text, Latin or complex scripts, will be in the color you choose. All existing text will remain in its original color. Unles you’ve changed the text color in the Windows Control Panel, clicking Automatic sets the text color to black. If the selection is in a paragraph with shading formatting of 80 percent or greater, clicking Automatic sets the text color to white.


Click the color you want to apply to the underline of selected text. Only the selected text, Latin or complex scripts, is affected. If you click an underline style and color without selecting text, all subsequent text will be underlined in the style and color chosen. All existing underlines will remain in their original style and color.


Click Italic, Bold, or Bold Italic to apply these formats to the selected text. Click Regular to remove bold or italic formatting. Word applies font formatting to the current selection or to the entire word that contains the insertion point. To apply font formatting to a portion of a single word, select that portion of the word first.


Click the style you want to apply to the underline of selected text. Only the selected text, Latin or complex scripts, is affected. If you click an underline style and color without selecting text, all subsequent text will be underlined in the style and color chosen. All existing underlines will remain in their original style and color.


Click the electronic address book or contact list that contains the addresses you want to use.


Click the capitalization option you want to apply to selected text.


Changes all selected text to lowercase letters.


Capitalizes the first letter of each word in the selection.


Changes all uppercase letters to lowercase in the selection and vice versa.


Changes all selected text to capital letters.


Capitalizes the first letter of the first word in the selected sentences.


Half width radio button
Changes the selected text to half-width characters.


Full width radio button
Changes the selected text to full-width characters.


Katakana radio button
Changes the selected text to katakana characters.


Hiragana characters
Changes the selected text to hiragana characters.


Click the kind of list you want to create.


Select the document elements that you want Word to apply styles to automatically while you type.


Automatically applies Heading 1 through Heading 9 styles to headings—for example, the headings in outlines or legal documents.


Automatically applies character and paragraph border styles. If you type three or more hyphens (–), underscore characters (_), or equals signs (=), Word applies a thin, thick, or double-line border style, respectively.


Automatically applies bulleted-list formatting to a list if you type an asterisk (*), >, or hyphen (-) followed by a space or a tab at the beginning of a paragraph. When you press ENTER to add the next list item, Word automatically inserts the next bullet. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet in the list.


Automatically applies numbered-list formatting to a list if you type a number or letter followed by a period and a space or tab at the beginning of a paragraph. For example, you can type 1. , A. , i. , or a. When you press ENTER to add the next list item, Word automatically inserts the next number. To finish the list, press ENTER twice, or press BACKSPACE to delete the last number in the list.


Select the symbols, characters, or special elements you want Word to replace or automatically format.


Changes straight quotation marks to smart (curly) quotation marks.


Replaces ordinals with superscript. For example, Word replaces the "st" in "1st" with a superscript "st" to raise the characters' position from the baseline.


Replaces certain common fractions (namely 1/4, 1/2, and 3/4) with the corresponding fraction character (¼, ½, and ¾).


Replaces two hyphens (--) with an en dash (–) and replaces three hyphens (---) with an em dash (—). If you want Word to replace certain characters [such as (c), (r), and (tm)] with the corresponding symbol character (such as ©, ®, and ™), add these characters to your list of AutoCorrect entries (Tools menu, AutoCorrect command).


Applies bold character formatting to words enclosed in asterisks (*), and applies italic character formatting to words enclosed in underscore characters (_). For example, Word changes *Strong* to Strong and _Emphasis_ to Emphasis.


Formats Internet and network paths as hyperlink fields so you can jump directly to an item by clicking the hyperlink.


Select the actions you want Word to perform automatically while you type.


Automatically repeats character formatting that you apply to the beginning of a list item. For example, if the first word or phrase of a list item is bold, Word automatically applies bold formatting to the first word or phrase of the next list item.


Creates new paragraph styles based on the manual formatting you apply in your documents. You can apply these styles in your document to save time and to give your documents a consistent "look."


Creates a table when you type a series of hyphens and plus signs, such as +----+----+. Word creates a column for each pair of plus signs (+).


Automatically replaces a space at the beginning of a paragraph with a first-line indent.


Automatically applies the Date style to a date that has been entered.


Automatically applies the Closing style to the closing of a letter that has been entered.


Automatically corrects pairs of parentheses.


Automatically corrects long vowel sounds and dashes.


Automatically deletes unnecessary spaces between Japanese and English text.


Automatically inserts the closing that corresponds to the salutation that has been input. For example, if " [image] [image] " is entered as the salutation, " [image] [image] " will automatically be inserted as the closing.


If the Insert Closing Corresponding to the Salutation check box is selected, the Letter Wizard will start when you enter a letter salutation or closing.


When the word [image] [image] [draft] is entered, the draft style will be set to that paragraph, and " [image] [image] " will automatically be inserted.


Displays text animation on the screen. Clear the Animated text check box to see how text will look when printed.


Displays most character formatting as underlined and bold, and displays graphics as empty boxes. Select the Draft font check box to speed up screen display in documents with extensive formatting.


Wraps the text to the document window, which makes it easier to read on the screen. To wrap the text as it will appear when printed, clear the Wrap to window check box.


Displays an empty box in place of each graphic in your document. Increases the speed at which you can scroll through and display a document that contains many graphics.


Displays field codes instead of field results in your documents. For example, displays { TIME \@ "MMMM d, yyyy" } instead of February 22, 1997. To display field results instead of field codes, clear the Field codes check box.


Displays bookmarks in your document by enclosing them in square brackets [ ]. The square brackets display in your document but they don't print.


Click Always or When Selected to add shading to field results in your document, which makes them easy to identify. Field shading displays on the screen but does not print.


Displays the status bar at the bottom of the Word window, which shows information about the current state of the document and application.


Displays or hides the style area, which shows the applied style names to the left of the text. To open the style area, enter a positive decimal measurement, for example, .5". To close the style area, enter 0 (zero).


Displays all formatting characters listed under Formatting characters.


Displays reviewers' comments in yellow pop-up boxes on the screen when you rest the mouse pointer above the comment reference mark.


Displays or hides the horizontal scroll bar at the bottom of the document window.


Displays the vertical scroll bar on the right side of the document window.


Displays tab characters  [image]  in your documents.


Displays the spaces between words as dots.


Displays paragraph marks (¶).


Displays hyphens (¬) that indicate where you want to hyphenate a word when it needs to be divided at the end of a line. Optional hyphens don't print unless the word actually breaks at the end of a line; then they print as regular hyphens (–).


Displays text formatted as hidden text with a dotted underline. If you print hidden text, the dotted underline does not print.


Select the way you want items to display on the screen.


Select the parts of the Word window you want to display on the screen.


Select the formatting marks you want to display on the screen.


Adds vertical lines between columns.


Click the portion of the document to which you want to apply column formatting.


Enter the width and spacing measurements for each column. If the Equal column width check box is selected, the Width and Spacing settings for column 1 apply to all the columns.


Enter the amount of space you want between the column and the next column to the right. If the Equal column width check box is selected, the Width and Spacing settings for column 1 apply to all the columns.


Enter a measurement for the width of the column. If the Equal column width check box is selected, the Width and Spacing settings for column 1 apply to all the columns.


Enter the width and spacing measurements for each column. This box is unavailable if the Equal column width check box is selected.


Enter the amount of space you want between the column and the next column to the right. This box is unavailable if the Equal column width check box is selected.


Creates columns of equal width.


Enter the number of columns you want in a document or section of a document.


Inserts two columns, of which the left column is half as wide as the right.


Inserts a single column.


Inserts two columns, of which the right column is half as wide as the left.


Inserts three columns of equal width.


Inserts two columns of equal width.


Click one of these common preset column formats or enter your own custom settings.


Click one of these common preset column formats or enter your own custom settings.


Shows how your document will look with the selected options.


Moves text following the insertion point to the top of the next column.


Sets up columns to start on the right side of a document and continue to the left. When selected, the overall direction of the section becomes right-to-left.


Substitutes fonts that are available on your system for those unavailable in the current document.


Click the word-processing program for which you want to set display options. To specify your own set of options, click Custom.


Select the display options you want for the current document. Selected options affect how the document is displayed only while you're working with it in Word. The document is not changed permanently.


Stores the current settings in the Options list as the new default compatibility options.


Type the password for the selected resource in the Password box.


Click the logical drive letter that you want to assign to the connection. If a drive letter is already assigned to a resource, the resource name appears in the Resource box.


Type the path to the network resource that you want to connect to. A resource is an item such as a folder, file, or printer that another computer has made available for you to use on the network.


Type the password for the resource, if one is required. If no password is required, leave this box blank.


Displays objects created with the Word drawing tools in print view or Web layout view. Clear this check box to hide drawings, which may increase the speed at which you can scroll through and display a document that contains many drawings. This option does not affect the printing of drawings in your document.


Displays object anchors, which indicate that an object is attached to a specific paragraph.


Displays dotted lines around page margins, text columns, and objects.


Displays an empty box in place of each graphic in your document. Increases the speed at which you can scroll through and display a document that contains many graphics.


Displays the vertical ruler on the left side of the document window. Make sure that Ruler is selected on the View menu.


Select the way you want Word and your document to appear in page layout view.


Prints the document with minimal formatting, which may make the document print faster. Some printers don't support this option.


Prints pages in reverse order, beginning with the last page. Don't select this check box if you're printing an envelope.


Updates all the fields in a document before you print it.


Prints documents in the background, which lets you continue working in Word while you print a document. Background printing uses additional system memory; to speed up printing, clear the Background printing check box.


Prints the document's summary information on a separate page after printing the document. Word stores summary information on the Summary tab (File menu, Properties command).


Prints field codes instead of field results. For example, prints { TIME \@ "MMMM d, yyyy" } instead of February 22, 1997.


Prints comments at the end of the document, beginning on a new page.


Prints hidden text in a document. Word doesn't print the dotted underline that appears on the screen under hidden text.


Clear the Drawing objects check box to suppress printing of the drawing objects you created in Word using the tools on the Drawing toolbar. Word prints a blank box in place of each drawing object. Documents that contain drawing objects may print faster when the Drawing objects check box is cleared.


Prints the data entered into an online form without printing the online form.


Prints PostScript code in a converted Word for the Macintosh document on top of document text instead of underneath it. For example, select this check box to print a converted Word for the Macintosh document that contains a watermark or other PostScript code. This check box has no effect if a document contains no PRINT fields.


Click the tray you want your printer to use by default when you print a document from Word.


Updates any linked information in a document before you print it.


The Print data only for forms setting affects the current document only.


Tells Word how to print your documents.


Select the items you want Word to print along with each document.


For some countries, the standard paper size is Letter; for others, the standard size is A4. Select this check box if you want Word to automatically adjust documents formatted for another country's standard paper size (for example, A4) so they print correctly on your country's standard paper size (for example, Letter). This option affects the print-out only, not the formatting in your document.


Click the page orientation you want when Word prints on both sides of the paper (duplex printing). When you print on both sides of the page, you can make the orientation match the way you plan to read the document — either by flipping pages up or by turning them from right to left, like a book.


Lays out the envelope address information the way you want it to appear on your merged envelopes. To return to this dialog box later, click  [image]  to open Mail Merge Helper, click Create, click Envelopes, and then click Change Document Type. The Envelope Address dialog box opens after you click OK in the Envelope Options dialog box.


Click a merge field to add it to the Sample label box at the insertion point.


Inserts a POSTNET bar code on your envelope, which speeds mail delivery within the United States.


Insert merge fields, a postal bar code, or type boilerplate text the way you want it to appear on your merged envelopes. You can right-click or use keyboard shortcuts to apply character formatting to information in this box.


Click the options you want for marking changes in your document. To mark changes, point to Track Changes on the Tools menu, and then click Highlight Changes.


Click the format you want Word to use to mark new text.


Click the color you want Word to use to mark new text. If you click By Author, Word automatically assigns unique colors to the first eight reviewers who revise a document. Click Auto to mark new text with the default text color (usually black). If you click a specific color, Word marks all reviewers' new text with the same color.


Click the format you want Word to use to mark deleted text. If you don't want anyone to read deleted text, click # or ^. The # or ^ character replaces the deleted text.


Click the color you want Word to use to mark deleted text. If you click By Author, Word automatically assigns unique colors to the first eight authors who revise a document. Click Auto to mark deleted text with the default text color (usually black). If you click a specific color, Word marks all reviewers' deleted text with the same color.


Click the format you want Word to use to mark text in which formatting has changed.


Click the color you want Word to use to mark text in which formatting has changed. If you click By Author, Word automatically assigns unique colors to the first eight authors who revise a document. Click Auto to mark reformatted text with the default text color (usually black). If you click a specific color, Word marks all reviewers' reformatted text with the same color.


Click the kind of bar you want Word to use to mark lines that contain tracked changes.


Click the color you want Word to use for the changed-line bar. If you click Auto, Word uses the default text color (usually black).


Click the options you want for marking new text in your document.


Click the options you want for marking deleted text in your document.


Click the options you want for marking text with formatting changes in your document.


To make it easy to find tracked changes, Word can add vertical bars in the margins next to the lines that have changes. Click a line style and color for the vertical bars, or click (none) if you don't want Word to add vertical changed-line bars.


Shows how text with formatting changes will be marked, using the currently selected options.


Shows how new text will be marked, using the currently selected options.


Shows how deleted text will be marked, using the currently selected options.


Shows how changed-line bars will look, using the currently selected options.


Copies the previous version of a document as a backup copy every time you save a document. Each new backup copy replaces the previous backup copy. Word saves the backup copy (with a file name extension .WBK) in the same folder as the original. When you select Always create backup copy, Word clears the Allow fast saves check box because Word can create backup copies only when it performs a full save.


Speeds up saving by recording only the changes in a document. When you finish working in the document, clear the Allow fast saves check box so that you can save the complete document with a full save. A full save may decrease the file size of your document.


Stores the TrueType fonts used to create this document along with the document. Others who open the document will be able to view and print it with the fonts used to create it, even if those fonts aren't installed on their computer.


For the TrueType fonts in your document, embeds only the font styles you actually used in the document, which may decrease the file size of your document. If you used 32 or fewer characters of a font, Word embeds only those characters. This option is available only when the Embed TrueType fonts check box is selected.


Saves the data entered in an online form as a single, tab-delimited record so you can use it in a database. Word saves the file in Text Only file format.


Saves documents in the background, so you can continue working in Word while you save a document. A pulsing disk icon appears in the status bar when Word is saving in the background.


Automatically makes a document recovery file at the interval you enter in the Minutes box (enter a number from 1 to 120). If your computer hangs (stops responding) or you lose power unexpectedly, Word opens the AutoRecover file the next time you start Word. The AutoRecover file may contain unsaved information that would otherwise be lost from your original document. If your original document was damaged, you may be able to recover information from the AutoRecover file.

IMPORTANT: AutoRecover does not replace the Save command — you must still save your document when you finish working on it.


Type a password or select Read-only recommended to restrict access to documents and protect documents from changes.


If you type a password in the Password to open box, the document will open when a user types the correct password. If you forget or lose the password, you cannot open your document. A password is case-sensitive and can contain up to 15 characters, including letters, numerals, and symbols.


If you type a password in the Password to modify box, the document will open for editing when a user types the correct password. If you forget or lose the password, you can open your document only as read-only. A password is case-sensitive and can contain up to 15 characters, including letters, numerals, and symbols.


When the file opens, displays a recommendation that others open the document as read-only. If someone opens the document as read-only and changes it, it must be saved with a different name. You can select the Read-only recommended check box without setting any passwords.


Opens the Properties dialog box (File menu) when you save a document for the first time, where you can enter document properties — such as title, subject, author, keywords, and comments.


Displays a message each time you quit Word that asks if you want to save any changes made to the default settings, such as the font or the margins. When this check box is cleared, Word automatically saves your Normal template, without prompting you first.


Select the file format you want Word to use by default each time you save a document.


Select the options you want Word to use for saving documents.


Disable features not supported by Word 97
Saves the document in a format that is fully supported in Word 97, without including any new features from Word 2000. For example, to make sure that documents appear correctly in earlier versions of Word, formatting that isn't supported is removed and replaced with formatting that is supported.


This is the list of available custom dictionaries. Select the check box next to a custom dictionary to activate it so you can use it to check spelling. Clear a check box to close that dictionary and stop using it to check spelling.


Click the language you want to associate with the selected custom dictionary. Word uses any active custom dictionaries for a particular language when checking text formatted in that language. If you click (none) in the Language box, Word uses that dictionary when checking text formatted in any language.


Creates a new custom dictionary.


Opens the selected custom dictionary in Word so that you can edit it.


Adds an existing custom dictionary to the list so that you can use it to check spelling.


Removes the selected dictionary from the Custom dictionaries list, but does not delete the file from your computer.


Displays the location of the selected custom dictionary file.


Clear this check box if you want to check spelling but not grammar. This check box is unavailable if the grammar checker is not installed for the language of the current selection. This check box does not affect background grammar checking.


Customizes the writing style and grammar rules that Word uses for grammar checking. This button is unavailable if the grammar checker is not installed for the language of the current selection.


Select the options you want Word to use to check spelling and grammar. Grammar-checking options are unavailable if the grammar checker is not installed for the language of the current selection.


Checks spelling automatically and marks errors as you type.


Checks grammar automatically and marks errors as you type.


Hides the wavy red line under possible spelling errors in your document. If you clear this check box, Word marks possible spelling errors with wavy red lines that are visible on the screen but that do not print. To display a list of suggested spelling corrections, click the wavy line with the right mouse button.


Automatically displays a list of suggested spellings for misspelled words during a spelling check. This check box does not affect background spelling checking.


Clear this check box if you don't want Word to display the Readability Statistics dialog box after you run the grammar checker. This check box does not affect background grammar checking.


Suggests correct spellings from the main dictionary but not from any open custom dictionaries. Clear this check box if you want Word to suggest correct spellings from all open custom dictionaries as well as from the main dictionary.


Select this check box if you want Word to automatically ignore internet addresses, file names, and electronic mail addresses during a spelling check. For example, select this check box to ignore http://www.msn.com during a spelling check.


Ignores words in UPPERCASE letters during a spelling check.


Ignores words that contain numbers during a spelling check.


Recheck Document checks the spelling and grammar again after you change spelling and grammar options or open a custom or special dictionary. The button name is Check Document if you haven't yet run the spelling and grammar checker during this Word session. When you click Recheck Document, Word also resets the internal Ignore All list. This means that, during the next spelling and grammar check, Word will check all words for which you previously clicked Ignore All.


Activates, creates, edits, adds, or removes custom dictionaries. If a custom dictionary appears in the Custom dictionary list on the left, it is already activated.


Hides the wavy green line under possible grammatical errors in your document. If you clear this check box, Word marks possible grammar errors with wavy green lines that are visible on the screen but that do not print. To display a list of suggested grammar corrections, click the wavy line with the right mouse button.


Click the writing style you want Word to use to check grammar in this document. For example, if this document is a scientific manuscript, click Technical. To create your own custom writing style, click Custom at the bottom of the Writing style list, and then click Settings.


Lists the currently active custom user dictionaries. Word uses the listed custom dictionaries, in addition to the main spelling dictionary, when you run the spelling checker. When you click Add during a spelling check, Word adds the entry to the currently selected dictionary in the Custom dictionary list. To change the Custom dictionary list, click Dictionaries.


Select or clear the Spelling or Grammar check boxes to turn automatic checking on or off. Select the Hide spelling errors or Hide grammatical errors check boxes if you want Word to hide the wavy lines under spelling or grammatical errors. The Grammar and Hide grammatical errors check boxes are available only if the grammar checker is installed.


Select the spelling and grammar options you want Word to use. Grammar-checking options are available only if the grammar checker is installed.


Select the items you want Word to automatically ignore during a spelling check.


Selects spelling rules for Hebrew text.


Choose the spelling mode you want. The Full option designates the conventional script required by the Hebrew Language Academy for the writing of nondiacriticized text. The Partial option designates the Hebrew traditional script that is currently used only for diacriticized text. The Mixed Script option accepts any word recognized as Hebrew, whether in Full, Partial, or any unconventional spelling variation. The Mixed Authorized option accepts words in Full script or Partial script, but highlights as potential mistakes any variation not permitted by either.


Ignores spelling rules for Arabic words beginning with an alef hamza or ending with a yaa.


Choose the spelling mode you want. When you choose None, no spelling rule is used. When you choose Strict Initial Alef Hamza, the spelling does not distinguish between alefs with or without hamzas. When you choose Strict Final Yaa, the spelling does not distinguish between yaas with or without subscripted dots. When you choose Both Strict, both of the strict rules are applied.


Type the name you want Word to use in the Properties sheet (File menu), in letters and envelopes, to track changes, and to mark any comments you insert in a document.


Type the initials you want Word to use for comment marks and for several built-in letter and memo elements.


Type the mailing address you want Word to use as the default return address for envelopes and letters.


Sets the vertical scroll bar on the left side of the document window. Used when working with documents that are predominantly formatted with right-to-left paragraph direction.


Highlight check box
Displays or hides highlighting on the screen and the printed document.


Print and Web Layout options
Select the printing and Web layout tools you want to appear on the screen.


Sets the vertical ruler on the right side of the document window. Used when working with documents that are predominantly formatted with right-to-left paragraph direction.


Displays more information on how to use this feature.


Sets the default Input Method Editor (IME) to MS-IME 98 or later.


Tells Microsoft Word not to display this dialog box again.


This dialog box lets you set MS-IME 98 or a later version as the default Input Method Editor (IME).


Deletes the contents of the selected cells and moves up the contents of the remaining cells. This option does not delete the cells themselves.


Deletes all rows containing the selected cells and moves the remaining rows up.


Deletes all columns containing the selected cells and moves the remaining columns to the left.


Deletes the selected cells and moves the remaining cells in the row to the left.


Click Dropped or In Margin to format the selected text with a large initial—or "dropped"—capital letter. Click None to remove drop cap formatting.


Enter the amount of space you want between the dropped capital letter and the text in the body of the paragraph.


Formats the first character of the paragraph as a dropped capital letter and aligns it with the left margin. Paragraph text wraps around the drop cap.


Click the font for the dropped capital letter.


Formats the first character of the paragraph as a dropped capital letter and places it in the left margin, beginning at the first line of the paragraph.


Enter the number of lines you want the dropped capital letter to extend downward from the top line of the paragraph.


Removes dropped capital letter formatting from the selected paragraph.


Click Dropped or In Margin to format the selected text with a large initial—or "dropped"—capital letter. Click None to remove drop cap formatting.


Enter the font and position settings you want for the dropped capital letter.


Displays the names of Word commands or macros in the current Macros in location. Enter the macro name you want to run, create, edit, or delete. If the Edit or Delete buttons are unavailable for a macro, that macro may be stored in a read-only template or document. You can't edit or delete a built-in Word command, but you can create a new macro using the same name as a Word command; Word runs your macro instead of the built-in Word command.


Click the list of macros you want to appear in the Macro name box. Click Word Commands to display all of Word's built-in commands. If you are creating a new macro, click the location where you want to store the new macro. To display or store a macro in a template other than the Normal template, attach the template to the active document (Templates and Add-Ins command, Tools menu).


Type a description for the selected macro. A description can contain up to 255 characters.


Runs the selected macro or built-in Word command.


Opens the selected macro in Visual Basic Editor and runs the macro one step at a time, pausing at each instruction and highlighting it before running it.


Opens the selected macro in Visual Basic Editor, where you can edit it. The Edit button is unavailable for macros that are stored in a read-only template or document.


Opens Visual Basic Editor and creates a new macro. The Create button is unavailable until you enter a name in the Macro name box. Before you click Create, click the location where you want to store the new macro in the Macros in box.


Deletes the selected macro. This button is unavailable if the current selection is a built-in Word command (you can't delete built-in Word commands) or if the macro is stored in a read-only template or document.


Opens the Organizer, where you can copy macros from one document or template to another.


Displays the macro code so you can edit it.


Renames the selected macro.


Type a new name for the macro.


Type a description for the macro.


Click the style you want to use. Style names with a next to them are character styles, and style names with ¶ next to them are paragraph styles.


Click the group of styles you want to appear in the Styles list. Styles In Use displays the built-in styles that you have modified or applied, and any styles you have created in the active document. All Styles displays all styles available to the document. User-Defined Styles displays only styles you have created for the active document.


Shows how a paragraph will look if you apply the currently selected style.


Shows how text will look if you apply the currently selected style.


Describes the formatting of the selected style.


Creates a new paragraph or character style.


Modifies the selected style.


Deletes the selected style. This button is unavailable if the currently selected style is a built-in Word style. You can't delete built-in Word styles.


Opens the Organizer, where you can copy individual styles from one document or template to another.


Applies the current settings to the selection and closes this dialog box.


Style text
Choose the formatting option you want.


None option
Removes formatting from the selected enclosed text.


Shrink text option
Uses an enclosure that is the current font size and shrinks text so that it fits within the enclosure.


Enlarge symbol option
Enlarges the enclosure so that it will surround text formatted at the current font size.


Enclosure text
Select the enclosure options you want.


Characters edit box
Type the characters you want to appear in the enclosure. You can use two single-byte characters or one double-byte character.


Character list
Select the characters you want to appear in the enclosure.


Enclosure list
Select the enclosure you want.


Adds the envelope to the beginning of the active document so that you can print the envelope at the same time you print the document. The name of this button changes to Change Document if your document already contains an envelope.


Selects a delivery address from your address book (if available).


Selects a delivery address from your address book (if available).


Selects a return address from your address book (if available).


Prints this delivery address on your label or envelope. Use the address Word proposes, type your own, or click  [image]  (if available) and click an address in the address book. If the document contains an EnvelopeAddress bookmark, Word proposes that address.


Prints a POSTNET (POSTal Numeric Encoding Technique) bar code, which is a machine-readable representation of the U.S. Zip Code and delivery address. Word cannot print a POSTNET bar code if you use a daisy-wheel printer.


Shows how your envelope will look with the selected options.


Shows how to place the envelope in the printer tray. To display or change envelope printing options, click the image under Feed, or click Options.


Prints a sheet of mailing labels with the same name and address on each label.


Displays the current Label Options settings. To display or change information about the selected labels and printer, click the image in this box or click Options.


Displays the current Label Options settings. To display or change information about the selected labels and printer, click this box or click Options.


Prevents Word from printing a return address on the envelope.


Sets envelope and label options such as size, position, and default address formatting.


Prints the label or envelope.


Tells Word whether you want to print a single mailing label or a whole sheet of mailing labels with the same name and address on each label.


Prints this return address on your envelope. Use the address Word proposes, type your own, or click  [image]  (if available) and click an address in the address book. If the document contains an EnvelopeAddress bookmark, Word proposes that address.


Enter the row and column of the single label you want to print. These settings let you use a label sheet over and over again to print single labels.


Prints a single mailing label on the label you designate in the Row and Column boxes.


When you're ready to produce the envelope or label, click Print or Add to Document.


Prints a return address label, or prints a whole sheet of labels with the same return address on each label. If you previously stored a return address on the User Info tab (Tools menu, Options command), or if the document contains an EnvelopeReturn bookmark, Word automatically displays this address in the Return address box.


Reverses the proposed direction of an envelope when you insert it in the printer. Some printers don't support this option.


Changes the character formatting of the delivery address on the envelope.


Changes the horizontal position of the delivery address on the envelope.


Changes the vertical position of the address on the envelope.


Formats the delivery address and sets its location on the envelope.


Prints a POSTNET (POSTal Numeric Encoding Technique) bar code, which is a machine-readable representation of the U.S. Zip Code and delivery address. Word cannot print a POSTNET bar code if you use a daisy-wheel printer.


Displays information about the current envelope printing options.


Click the envelope size you want. If the size you want is not listed, click Custom Size at the bottom of the list.


Tells Word if your envelope is face up or face down in the printer tray. Word selects the best option for the currently selected printer.


Tells Word if your envelope is face up or face down in the printer tray. Word selects the best option for the currently selected printer.


Shows the printer tray that Word will use to feed the envelope into the printer. Word selects the best option for the currently selected printer.


Shows how to place the envelope in the printer tray. To change the orientation of the envelope, click the image you want under Feed method.


Shows how to place the envelope in the printer tray. To change the orientation of the envelope, click one of the images.


Prints a Facing Identification Mark (FIM), which is used in the United States on courtesy reply mail to identify the front of the envelope during presorting. Word cannot print a FIM if you use a daisy-wheel printer.


Adds machine-readable codes to envelopes sent to United States addresses that can be processed automatically by the U.S. Postal Service's automated mail-handling equipment. Word cannot print these codes if you use a daisy-wheel printer.


Shows how your envelope will look with the selected options.


Displays the name of the active printer.


Changes the printing options back to the default Word settings.


Changes the character formatting of the return address on the envelope.


Changes the horizontal position of the return address on the envelope.


Changes the vertical position of the return address on the envelope.


Formats the return address and sets its location on the envelope.


Enter the custom height of your envelope.


Enter the custom width of your envelope.


Shows the template that's attached to the active document. To attach a different template, click Attach.


Attaches a different template to the active document.


Updates the styles in the active document to match the styles in the attached template each time you open the document. Select this check box when you want to ensure that your document contains up-to-date style formatting.


Click Add to load a template or add-in if it doesn't appear in the list. Select an item and click Remove to delete it from this list. Clearing a check box unloads the item but doesn't delete it from the list. To automatically load a template or add-in every time you start Word, place the template or add-in in the Word Startup folder.


Loads a template or installed add-in program that doesn't appear in the list. If the template or add-in is listed, select the item's check box to load it.


Removes the selected template or add-in from the list. To unload an item from Word but leave it in the list, clear its check box. The Remove button is unavailable for items that are located in the Word Startup folder. If the template or add-in is stored in the Startup folder, remove it from the Startup folder to prevent it from loading next time you start Word.


Opens the Organizer, in which you can copy individual styles, macros, AutoText entries, or toolbars from one document or template to another.


Shows the location of the selected template or add-in.


Text width
Enter the width of the space that you want to fit the selected text into. The Text width must be less than the width of one full line of text within the margins of the document.


Remove button
Removes the fit-text formatting from the selected text.


Adds the field you type in the Field name box to your data source. This button is unavailable until you type something in the Field name box.


Adds a new category of information to the header row. Type a name and then click Add. The name can contain up to 40 characters and must start with a letter. The remaining characters can be letters, numbers, or underscore characters (_); you cannot use spaces.


Displays the data fields in the data source. Select a data field and then click Remove or Rename.


Type a new name for the selected data field. The name can contain up to 40 characters and must start with a letter. The remaining characters can be letters, numbers, or underscore characters (_); you cannot use spaces.


Deletes the data field selected in the Field names in header row box. Also deletes all of the information in the selected data field.


Renames the data field selected in the Field names in header row box.


Click the way you want text to flow around the sides of a frame. Click None to place the frame on its own line with no text wrapped around its sides. Click Around to wrap text around the sides of the frame when there is at least 1 inch between the frame and the margin, column boundary, or other frame.


Click Auto to automatically adjust the width of the frame to be as wide as its contents. Click Exactly if you want to enter a precise width for the frame in the At box.


Leave this box blank if you want Word automatically to set the width of the frame to be as wide as its contents. Enter a measurement and click Exactly in the Width box if you want to set a precise width for the frame.


Click Auto to adjust automatically the height of the frame to be as tall as its contents. Click Exactly if you want to enter a precise height (in points or inches) for the frame in the At box. Click At Least to set a minimum height for the frame in the At box.


Leave this box blank if you want Word automatically to set the height of the frame to be as tall as its contents. Enter a measurement and click Exactly in the Height box if you want to set a precise height for the frame. Enter a minimum measurement and click At Least in the Height box to set a minimum height for the frame.


Sets the horizontal position of the selected frame relative to the left or right edge of the page, margin, or column.


Tells Word whether to measure the position of the frame from the edge of the page, from the margin, or from within a column.


Enter the amount of space that you want to appear between the frame and the surrounding text on the left and right sides.


Sets the vertical position of the selected frame relative to the top or bottom edge of the page, margin, or paragraph that contains the frame's anchor.


Tells Word whether to measure the position of the frame from the edge of the page, from the margin, or from the paragraph that contains the frame's anchor.


Enter the amount of space that you want to appear between the frame and the surrounding text above or below the frame.


Moves the frame up or down on the page if you move the paragraph to which the frame is anchored.


Locks the anchor of the frame to the paragraph that currently contains the anchor.


Deletes the frame from the selected object. The contents of the frame remain, along with any borders. To delete the frame and its contents, select the frame, and then press DELETE.


Sets the width and height of the selected frame.


Sets the horizontal position of the selected frame relative to the left or right edge of the page, margin, or column.


Sets the vertical position of the selected frame relative to the top or bottom of the edge of the page, margin, or paragraph that contains the frame's anchor.


Click the heading style applied to the chapter titles in your document. The heading style you apply to chapter headings must be used only for chapter headings; don't apply it to any other elements of your document.


Continues the page-numbering sequence from the previous section.


Prints the chapter number of a document along with the page number, for example, II-1, II-2, and so on.


Click the format you want for page numbers.


Select the Include chapter number check box to print the chapter number of a document along with the page number.


Click the page-numbering option you want for the selected sections.


Enter the page number you want to appear on the first page of the selected sections.


Click the separator character you want between the chapter and page number. This list is unavailable if the Include chapter number check box is cleared.


Describes the selected font substitution. To substitute a different font, click the font pair and then click a new font in the Substituted font box.


Permanently replaces the missing document fonts with the selected substitute fonts. The missing font name no longer appears in your document.


Displays the fonts that are not available on your system and the fonts Word is using in their place. To substitute a different font, click the font pair and then click a new font in the Substituted font box.


Click the font you want to substitute for the missing document font. Word uses the substituted font to display and print the document, but the name of the missing font remains in your document.


Lists the fonts you select to replace the missing fonts. Word uses the substituted font to display and print the missing font, but the name of the missing font remains in your document. To substitute a different font, click the font pair and then click a new font in the Substituted font box.


Displays the position of the endnote. Click Options to change the position setting.


Displays the position of the footnote. Click Options to change the position setting.


Automatically numbers notes, and renumbers them automatically when you move, add, or delete notes. Click Options to change the numbering format settings.


Inserts a custom note reference mark. In the Custom mark box, type a note reference mark of up to 10 characters, or click Symbol to use a symbol character.


Inserts an endnote, which appears at the end of the section or document.


Inserts a footnote, which appears on the same page as the text it explains.


Adjusts the placement of notes, sets note numbering and formatting options, and converts notes to footnotes or endnotes.


Click Options to change the numbering format for your notes.


Inserts a symbol character as a custom note reference mark.


Click the type of note you want to insert. Click Options to change the footnote and endnote location settings.


Click AutoNumber to have Word number your notes automatically, or click Custom mark to type your own note reference mark.


Click Bottom Of Page to print footnotes at the bottom margin of the page on which the note reference mark appears. Click Beneath Text to print footnotes immediately below the last line of text on a page instead of at the bottom of a page.


Click the number format you want for automatically numbered footnotes.


Enter the starting number or character you want Word to use for the first automatically numbered footnote.


Numbers automatically numbered footnotes starting with 1 in each section. When you click this option, Word changes the Start at value to 1 or A.


Numbers automatically numbered footnotes starting with 1 on each page. When you click this option, Word changes the Start at value to 1 or A.


Click End Of Document to print all endnotes at the end of a document. Click End Of Section to print endnotes after the last line of the section in which they occur.


Click the number format you want for automatically numbered endnotes.


Enter the starting number or character you want Word to use for the first automatically numbered endnote.


Numbers automatically numbered endnotes starting with 1 in each section. When you click this option, Word changes the Start at value to 1 or A.


Converts footnotes to endnotes, or vice versa.


Numbers automatically numbered footnotes in your document sequentially, across page and section breaks. If you want to start the numbering at other than 1 or A, enter the new starting value in the Start at box.


Numbers automatically numbered endnotes in your document sequentially, across page and section breaks. If you want to start the numbering at other than 1 or A, enter the new starting value in the Start at box.


Tells Word how to automatically number the footnotes in your document.


Tells Word how to automatically number the endnotes in your document.


Click the type of information that users can enter in the form field. The form field will not accept entries if they are the wrong type of information.


Enter the maximum number of characters that you want the form field to accept. If there is no length limit, click Unlimited. The maximum number of characters you can type in a text form field is 255.


Enter the text, numbers, symbols, or spaces that you want to display by default in the form field. The Default text box changes to Expression when Calculation is selected in the Type box.


Click the capitalization style that you want for the characters that users type in the form field.


Sizes the check box to match the font size of the text that surrounds it.


Sets a fixed point size for the check box. Enter the size in the Exactly box.


Select Not checked if you want the check box to be unchecked when the user first opens the form. Select Checked to make the check box selected by default.


Enter the text you want to add to the drop-down list, and then click Add.


Displays the current contents of the drop-down list. To add an item to the bottom of this list, enter it in the Drop-down item box and then click Add.


Adds the text in the Drop-down item box to the bottom of the Items in drop-down list box. This button is unavailable until you type something in the Drop-down item box.


Deletes the selected item from the Items in drop-down list box.


Changes the order of items in the drop-down list. Select an item and click the Move buttons to move the item higher or lower in the list.


Inserts a check box form field.


Inserts a drop-down form field.


Defines characteristics for the selected type of form field.


Displays the Forms toolbar.


Click the type of form field you want to insert, and then click Options to define its characteristics.


Click the macro you want to run whenever the insertion point enters this form field.


Click the macro you want to run whenever the insertion point leaves this form field.


Type a bookmark name to create a bookmark for this form field. You can use a bookmark to reference the contents of this form field from a macro.


Clear this check box to prevent users from selecting or entering information in the current form field.


Updates and recalculates all the fields in your document when you exit this form field. The recalculation occurs after any exit macro runs, which means you can include type-checking routines in your exit macro.


Creates Help messages that users can read while they fill out this form field.


Click the macros you want to run whenever the insertion point enters and exits this form field.


Associates a bookmark name with this form field and specifies whether users can enter information in a form field.


Click Auto to size the check box to match the font size of the text that surrounds it. Click Exactly and then enter a size to set a fixed point size for the check box.


Inserts a text form field.


Click the type of form field you want to insert, and then click Options to format the form field.


Inserts a text form field.


Type the custom Help text you want to display in the status bar. This Help message can have a maximum of 138 characters.


Uses an AutoText entry to create a Help message for this form field. Click the AutoText entry you want to use in the AutoText entry list.


Type the custom Help text that you want to display for this form field when a user presses F1. This Help message can have a maximum of 255 characters.


Creates no status bar Help message for the form field.


Creates no Help message for the form field.


Use the information in this dialog box to assist you in filling out the current form field.


Type an equal sign (=) followed by the function name or click a function in the Paste function. Then type a range of cells to use in the calculation or click a bookmarked range in the Paste bookmark box.


Enter a number format for the result of the calculation.


Lists the functions you can use to calculate numbers. If you click a function in this list, it appears in the Formula box.


Click a bookmarked range of cells to use in the calculation, or type a range in the Formula box.


Initial page (Frame tab)
Type the path of the Web page, Web site, or other document that you want the selected frame to display each time the frames page is opened, or click Browse.


Browse button (Frame tab)
Select the Web page, Web site, or other document that you want the selected frame to display each time the frames page is opened.


Link to file check box (Frame tab)
Automatically updates the content of the frame when changes are made to the document or Web site you selected in the Initial page box.


Name box (Frame tab)
Type the name you want for the frame or select one from the list. Frame names are case-sensitive and can use both letters and numbers.


Width spin box (Frame tab)
Type or select the width you want for the frame. Click Measure in to choose whether you want to measure the column width with a fixed measurement (such as inches) or as a percentage of the screen. This option is unavailable when all of the frames in the frames page are formatted as rows.


Measure in list box for Width (Frame tab)
Choose whether you want to measure the frame width with a fixed measurement (such as inches) or as a percentage. When you choose Percent, the frame width is measured as a percentage of the screen. This option is unavailable when all of the frames in the frames page are formatted as rows.


Height spin box (Frame tab)
Type or select the height you want for the frame. Click Measure in to choose whether you want to measure the column height with a fixed measurement (such as inches) or as a percentage of the screen. This option is unavailable when all of the frames in the frames page are formatted as columns.


Measure in list box for Height (Frame tab)
Choose whether you want to measure the frame height with a fixed measurement (such as inches) or as a percentage. When you choose Percent, the frame height is measured as a percentage of the screen. This option is unavailable when all of the frames in the frames page are formatted as columns.


No borders radio button (Borders tab)
Hides the border between frames.


Show all frame borders radio button (Borders tab)
Shows the border between frames.


Width of border
Type or select the width you want for the border between frames.


Border color
Select the color you want for the border. Unless you’ve changed the default color scheme in the Windows control panel, clicking Automatic changes the border color to 25% gray.


Frame is resizable in browser (Borders tab)
Makes the border of the selected frame adjustable so that users can change the size of the selected frame when it is viewed in a browser. Clear this check box if you want the border of the frame to remain stationary so that users always look at the frame at the size you created. When an adjacent frame is formatted so that the border cannot be resized, the border for the selected frame will not be adjustable, even when the Frame is resizeable in browser check box is selected.


Show scrollbars in browser
Displays or hides scroll bars in the selected frame when the frames page is viewed in the Web browser.


Preview (Borders tab)
Shows what the frame borders will look like when viewed in a Web browser.


Converts all footnotes to endnotes using the current settings for endnotes.


Converts all endnotes to footnotes using the current settings for footnotes.


Converts all footnotes in a document to endnotes, and vice versa.


Click the one you want to view.


Suggests the complete word or phrase when you type the first four letters of certain items, such as dates or AutoText names. When the suggestion appears, you can press ENTER or F3 to accept the suggestion, or just keep typing to reject it.


Enter a name for the AutoText entry, which appears in the Preview box below. To rename an existing AutoText entry, select it in the list, type a new name, and then click Add. To insert the AutoText entry while you type in your document, type its name and then press F3.


Displays the currently selected AutoText entry.


Click the template whose AutoText entries you want to display. By default, Word displays all the AutoText entries from the currently active templates.


Adds the AutoText entry in the Enter AutoText entries here box to the list of AutoText entries. This button is unavailable until you change the name of the selected AutoText entry or type a new entry in the box.


Deletes the selected AutoText entry.


Displays the contents of the selected AutoText entry as it will appear in your document.


Displays the AutoText toolbar and closes this dialog box.


Adds the selected AutoText entry to your document.


Click the set of grammar and writing style rules you want Word to enforce. Word automatically selects the check boxes in the Grammar and style options list that apply to the writing style. Click Casual to apply informal writing rules, click Formal or Technical to apply the strictest writing rules, or click Custom if you want to create your own writing style.


Select the grammar and style rules you want Word to enforce, or clear the ones you want Word to ignore. Word automatically selects or clears the options in this list when you click a writing style in the Writing style box.


Tells Word whether you want a comma before the last item in serial lists (for example, "red, white, and blue" versus "red, white and blue"). Click don't check to ignore this rule.


Tells Word whether you want punctuation inside or outside quotation marks. Click don't check to ignore this rule.


Tells Word whether you want one or two spaces between sentences. Click don't check to ignore this rule.


Restores the default settings for the style currently selected in the Writing style box.


Click the way you want Word to check each item. For more information, click  [image]  and then click each option.


Displays readability statistics for the current document.


Displays sentence-, word-, and character-count averages for the current document. The Averages statistics do not include incomplete sentences.


Displays the number of words, characters, paragraphs, and sentences in the current document. The Counts statistics may differ from the Averages statistics because the latter do not include incomplete sentences.


Lists field names for a new header source.


Opens an existing header source. You can use an existing data source for a header source; Word uses only the header record in the data source and ignores all data records.


To select an existing header source, click Open. To list field names for a new header source, click Create.


Alternative text

Descriptive text that appears instead of a graphic or movie on a Web page. Alternative text is used by Web browsers to display text during image downloads, for users who have graphics turned off, and for users who rely on screen-reading software to convert graphics on the screen to spoken words.


character entity

A code that's used in HTML to describe symbols, international letters, and other special characters. Character entities are maintained by the International Standards Organization.


Decrease Font Size

Reduces the font size of the selected text to the next smaller size available in Web page authoring.


Embedded

A type of cascading style sheet, which defines the styles that control the way a Web page or a part of a Web page appears in a Web browser. The embedded style sheet exists at the top of a Web page and is referenced throughout the Web page.


Exit HTML Source

Switches the view from the display of HTML source code to the display of Web page content.


frames

A named sub-window of a frames page. A frame appears in a Web browser as one of a number of window regions in which pages can be displayed. A frame can be scrollable and resizable, and can have a border. You display a page in a frame by creating a hyperlink to the page and specifying the frame as part of the hyperlink.


frames page

A Web page that contains a set of named scrollable windows in which other pages can be displayed. Use a frames page when you want the contents of one part of the Web page to remain unchanged, while the contents of other parts of the Web page change based on hyperlinks that the user selects.


Graphics Interchange Format (GIF)

GIF is a graphics format that is frequently used on the Web. GIF includes two specific formats, GIF 87 and GIF 89a, which are enhanced for transparency and interlacing (gradual rendering as files download). GIF works best for logos, icons, and line art. Because the format is limited to 256 colors, it may not be ideal for detailed photographs.


Horizontal Line

Inserts a horizontal line onto the Web page. Word inserts the same line style as the one you last inserted. If you haven't yet inserted a line in the active document, clicking this button inserts a line that is drawn by a Web browser. To change the line style, click Horizontal Line on the Insert menu, and select a different line.


HTML extensions

A feature or setting that is an extension to the formal HTML specification. Extensions may not be supported by all Web browsers, but they may be used widely by Web authors. An example of an extension is marquee scrolling text.


Increase Font Size

Increases the font size of the selected text to the next larger size available in Web page authoring.


Inline

A type of cascading style sheet, which defines the styles that control the way a Web page or a part of a Web page appears in a Web browser. The inline styles exist within a Web page on the same line as the text the style is applied to.


inline movie

A movie clip that plays when the user opens the Web page, or when the mouse pointer rests over the movie image, or in both instances, depending on the object's settings. Not all Web browsers support inline movies. An alternative to inserting an inline movie is to insert a hyperlink that the user can click to download.


Joint Photographic Experts Group (JPEG)

JPEG is an image format that's supported by most Web browsers. Graphic files in JPEG format typically have the extension .jpg in the Microsoft Windows environment. This format is best suited for photographic images because it can display an unlimited number of colors, and its compression routine is optimized for photographs. Its compression may not work as well for line art or images with large blocks of color.


Linked

A type of cascading style sheet, which defines the styles that control the way a Web page or a part of a Web page appears in a Web browser. The linked style sheet exists in a separate file and is referenced throughout one or more Web pages.


Multipurpose Internet Mail Extensions (MIME)

A list of standards for conveying multimedia resources via Internet connections. The header specifies what the object contains (for instance, text, graphics, sounds, or videos). The MIME type informs an application about the type of data that a file contains.


Pixel

A single unit of measurement on your screen that your computer's display hardware uses to paint images on your screen. These units, which often appear as tiny dots, compose the pictures displayed by your screen. The video card installed in the display system determines the color capability of each pixel.


Portable Network Graphics (PNG)

A file format that supports up to 16.7 million colors and that compresses file size without degrading image quality. This format is suitable for all pictures but is not supported by some Web browsers. Because it does not lose quality when it compresses the image, PNG may not be able to reduce file size as much as JPEG compression. PNG supports transparent images.


Relative path

The location of a file, document, or other object as it relates to the current location. The relative path to a target object includes only that portion of the path that is different from the path of the source object. For example, the relative path from c:\animal\mammal\canine\fido to c:\animal\mammal\feline\fluffy is ..\ ..\feline\fluffy.


RGB color

A color code in HTML represented by its red, green, and blue values. These codes determine the colors for fonts, table borders, backgrounds, and hyperlinks.


WebBot

A component in Microsoft Front Page that enables the Web page designer to quickly add sophisticated interactive functions, such as search tools or timestamps, without programming.


Web Page Preview

Displays the Web page in a Web browser.


Automatically hyphenates the document as you type.


Clear this check box if you don't want to hyphenate words written all in capital letters.


Enter the distance from the right margin within which you want to hyphenate your document. Word hyphenates words that fall into the hyphenation zone. A smaller zone reduces the raggedness of the right margin, but more words may require hyphens. A larger zone increases the raggedness of the right margin, so fewer words may require hyphens.


Enter the maximum number of consecutive lines of text that can end with a hyphen.


Hyphenates the document and stops at each hyphenation point so you can accept, reject, or change the proposed hyphenation.


Proposes a hyphenation point in a word. To insert the hyphen elsewhere in the word, click the location for the hyphen and then click Yes.


Inserts the hyphen at the suggested location or at the new location you click in the word.


Ignores the suggested hyphenation.


Select the icon you want to use to represent the embedded object in your file.


Type the caption—such as the filename—that you want to appear under the embedded object icon in your file.


Displays the name of the file that contains the icons that appear in the Icon box.


Displays files that contain icons you can use to represent embedded objects.


Marks the index entry you selected in your document. Edit the Main entry and Subentry text if necessary, set any other options you want, and then click Mark.


Marks all occurrences of the same text in your document. Edit the Main entry and Subentry text if necessary, set any other options you want, and then click Mark All.


Click in your document and then select the text you want to mark as an index entry. Click in the Mark Index Entry dialog box to reactivate it, edit the Main entry text if necessary, and then click Mark or Mark All.


Click in your document and then select the text you want to mark as an index entry. Click in the Mark Index Entry dialog box to reactivate it, edit the Main entry text if necessary, and then click Mark or Mark All.


Creates an index subentry if you type in this box.


Adds a cross-reference or special page notations to your index entry. Word uses the Current page option by default.


Adds to your index entry the cross-reference text that you type instead of a page number. Word does not add the cross-reference if you click one of the other options in this box.


To list the current page number for the selected index entry, click Current page.


Lists the range of pages included in the bookmark that you click in the Bookmark list. To use a range of pages in an index, the page range must first be marked with a bookmark.


Adds to your index entry the cross-reference text that you type instead of a page number. Word does not add the cross-reference if you click one of the other options in the Options box.


Click the bookmark that marks the range of pages you want to list in your index entry. To use a range of pages in an index, the page range must first be marked with a bookmark. Word does not include the page range if you click one of the other options in the Options box.


Applies bold formatting to the page number for this index entry.


Applies italic formatting to the page number for this index entry.


Click in your document and then select the text you want to mark as an index entry. Click in the Mark Index Entry dialog box to reactivate it, edit the Main entry text if necessary, and then click Mark or Mark All.


Creates an index subentry if you type in this box.


Adds a cross-reference or special page notations to your index entry. Word uses the Current page option by default.


Click the bookmark that marks the range of pages you want to list in your index entry. To use a range of pages in an index, the page range must first be marked with a bookmark. Word does not include the page range if you click one of the other options in the Options box.


Applies bold or italic formatting to the page number for this index entry.


Click in your document and then select the text you want to mark as an index entry. Click in the Mark Index Entry dialog box to reactivate it. Word copies the selected text into the Main entry box.


Inserts a manual page break at the insertion point.


Inserts a manual column break at the insertion point.


Inserts a section break and breaks the page so that the next section starts at the top of the next page.


Inserts a section break and starts the new section immediately, without inserting a page break.


Inserts a section break and starts the next section on the next even-numbered page. If the section break falls on an even-numbered page, Word leaves the next odd-numbered page blank.


Inserts a section break and starts the next section on the next odd-numbered page. If the section break falls on an odd-numbered page, Word leaves the next even-numbered page blank.


Select where you want the first page of the new section to begin and the previous section to end.


Inserts a manual page or column break at the insertion point.


Select where you want the first page of the new section to begin and the previous section to end.


Text wrapping break
Ends the current line and forces the text to continue below a picture, table, or other item. (The text will continue on the next blank line that doesn't contain a picture or table aligned with the left or right margin.)


Inserts new cells to the left of the selected cells.


Inserts new cells above the selected cells.


Inserts an entire row above the row that contains the selection.


Inserts an entire column to the left of the column that contains the selection.


Click Get Data, and then select the data source file you want to open.


Sets options for selecting and sorting records in the data source. Word includes only information that matches the query criteria.


Applies a custom table format to your data, including borders and shading.


Tells you whether any query options are in effect. To remove or modify these options, click Query Options.


Inserts the data source as a table in your document. If any query options are in effect, Word includes only information that matches the query criteria.


This is the data source you selected. To select a different data source, click Get Data.


Click Query Options to set options for selecting and sorting records in the data source. Click Table AutoFormat to apply custom table formatting to your data.


Tells Word which database records to insert in your document. Click All to insert all of the records into the table. Click From to insert a range of records into the table. Type a record number in the From box (to specify the beginning of the range) and another record number in the To box (to specify the of end the range).


Inserts the data into the table as a field. Select this check box if you want to update the data in your Word document whenever the data source changes.


Click the format you want for the date and time.


Inserts the date and time as a field, which means Word automatically updates the date or time when you print the document.


Stores the current settings as the new default date and time settings.


Language
Choose the language you want to use for the date or time.


Calendar
Choose the type of calendar you want to use for the date or time.


Options button
Set options for changing the way month names are displayed and more.


Type the field code syntax, or click the field you want in the Field names list. If the field you want does not appear in the Field names list, you may need to click a different field type in the Categories list [or click (All) to display the entire list of fields].


This is the syntax for the field that is currently selected in the Field names list. Type the field code switches, operators, bookmarks, or other instructions in the Field codes box, or click Options and select the instructions you want to add.


This is the description of the field that is currently selected in the Field names list.


Retains character formatting that you apply directly to a field result when you update the field (by adding the \* MERGEFORMAT switch to the field code). Clear this check box if you want Word to update formatting whenever you update the field.


Adds switches, operators, bookmarks, or other instructions to the selected field. Alternatively, you can type the instructions directly in the Field codes box above.


Click the formatting instruction you want to add, and then click Add To Field. Word uses this instruction to format field-result text whenever you update the field.


Click the number format you want, and then click Add To Field. Word uses this instruction to format numeric field results whenever you update the field.


Click the item you want to add to the Field codes box, and then click Add To Field.


Click the field code switches or other instructions you want, and then click Add To Field. You can also type the instructions directly.


This is the syntax for the field that you selected in the Insert Field dialog box before clicking Options. Click the field code switches or other instructions you want, and then click Add To Field. You can also type the instructions directly.


Adds the selected switch, property, name, or other instruction to the Field codes box.


Removes the last item you added to the Field codes box using the Add To Field button. The Undo Add button is unavailable when there are no items to remove.


This is the description of the switch or other instruction that is currently selected in the list above.


Inserts the selected mail merge field in your main document at the insertion point.


Inserts the selected Word field in your main document at the insertion point.


Number
Type the number you want to insert.


Number type
Select the number format you want to use.


Click where you want Word to print page numbers.


Click the page number alignment you want. Left, Center, and Right are relative to the left and right margins. Inside and Outside are relative to the inside (binding) and outside edges of pages that will be bound.


Clear this check box to keep Word from printing a page number on the first page of a document or section.


Sets formatting options for page numbering.


Shows how your document will look with the selected options.


Applies and saves any changes you have made and then closes this dialog box.


The Cancel button closes this dialog box without saving any changes you have made. The Close button closes this dialog box and retains the changes you made.


Characters (up to 6)
Type the text you want to fit into a single character space.


Font
Select the font you want to use for the combined text.


Size
Select the font size you want to use for the combined text.


Remove button
Removes compressed formatting from the selected text.


Change All button
Changes all instances of the selected text in the document so that they are formatted as combined characters. This feature is not supported in all languages.


Preview
Shows how the text will look in your document.


Lists the characteristics of the label that is currently selected in the Product number list.


Sets up labels to print on a dot matrix printer.


Sets up labels to print on a laser or ink jet printer. If you click Laser and ink jet, click a printer bin in the Tray list as well.


Click the printer bin that contains your sheets of labels. This list is unavailable if you click the Dot matrix option.


Click the type of label you want to use. A list of individual labels for the selected product type appears in the Product number box.


Click the label you want to use. This list changes if you click a different item in the Label products list. For a description of the selected label, see the Label information box. If you don't see your label in the list, click New Label to create a custom label.


Displays the dimensions of the label that is selected in the Product number list. If you change any settings in the Details dialog box, you modify the definition for that label. If you want to create a new, custom size label, click New Label instead.


Creates a custom-size label, based on the dimensions of the label that is currently selected in the Product number list.


Removes a custom label from the Product number list. This button is available only when you select a custom label in the Product number list.


Click the type of printer you are using to print labels.


Lists the characteristics of the label that is currently selected in the Product number list.


Type a new name for your custom label design. This box is available only when you create a custom-size label by changing one of the settings in this dialog box.


This is the distance from the top edge of the label to the first line of type. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the left margin of the label—the distance from the left edge of the label to the text. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the distance from the top of one label to the top of the next label. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the distance from the left edge of one label to the left edge of the label next to it. This box is unavailable if the Number across value is 1. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the distance from the top edge of the label to its bottom edge. It does not include the space between labels. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the distance from the left edge of the label to its right edge. It does not include the space between columns of labels. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the number of labels in a row on your sheet of labels. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


This is the number of rows on your sheet of labels. If you enter a new value, press TAB or click elsewhere in the dialog box to update the Preview box.


Click the page size of your label sheet.


Displays the size and type of the current dot matrix label.


Shows how your document will look with the selected options.


Shows how your document will look with the selected options.


Choose the language format to apply to the selected text. To check spelling and grammar of text in the chosen language, you may need to purchase and install the Microsoft Office 2000 Proofing Tools Kit. For more information, type the keywords proofing tools kit in the Office Assistant search box.


Change the default editing language for the text in new documents. If you change the default language, you may need to purchase and install the Microsoft Office 2000 Proofing Tools Kit in order to check spelling and grammar in your text. For more information, type the keywords proofing tools kit in the Office Assistant search box.


If you use more than one language in a document, you may need to purchase and install the Microsoft Office 2000 Proofing Tools Kit in order to check your text. For more information, type the keywords proofing tools kit in the Office Assistant search box.


Do not check spelling or grammar
Formats the selected text so that spelling and grammar errors are ignored within the selection. Spelling and grammar errors will continue to be identified in the rest of the document. The Do not check spelling or grammar formatting remains with the selected text until you remove it by highlighting the text and then clearing this check box.


Detect language automatically
Automatically detects the language of text in a document that contains more than one language. Word then uses the correct dictionary when checking spelling and grammar. Languages you use must be enabled for editing. For more information, type the keywords enabled languages in the Office Assistant search box.


Click the template you want to attach to the letter. The preview picture shows what the selected template looks like.


Click the letter style you want. The preview picture shows what each style looks like.


Select the Pre-printed letterhead check box if you are printing your letter on a pre-printed letterhead, and then enter the letterhead's location so Word will avoid printing the letter on top of the letterhead.


Tells Word where your preprinted letterhead is located. Word resets the corresponding margin so the letter doesn't print over the top of the letterhead.


Enter the distance from the edge of the paper to the inside edge of the letterhead. Word resets the appropriate margin so the letter doesn't print over the top of the letterhead. For example, if your letterhead is located at the top of the page and extends down 3 inches, Word resets the top margin to 3 inches.


Enter the name of the person you're writing this letter to.


Enter the delivery address for this letter, or click  [image]  and find the address in your Address Book (if available).


Type a salutation in the box, or click one of the examples in the list. The contents of the list change depending on which salutation style you click on the right.


Formats the salutation like this: Dear Title, LastName,


Formats the salutation like this: Dear FirstName,


Formats the salutation like this: Dear Title, LastName:


Type the salutation in the format you want in the box.


Adds an "Enclosure" notation to your letter. If you have more than one enclosure, enter the number in the Enclosures box.


Selects the recipient of a courtesy copy from your Address Book (if available).


Enter the name and address of anyone you want to receive a courtesy copy of the letter, or click  [image]  and find the address in your Address Book (if available).


Enter your return address, or click  [image]  and find the address in your Address Book (if available). If you are using a preprinted letterhead that includes your return address, select the Omit check box.


Enter your name, or enter the name of the person who is sending the letter.


Select or clear the Date line check box to add or remove the date from the body of your letter. If you select the Date line check box, click a date format in the list.


Displays the Office Assistant.


Displays the previous tab in the Letter Wizard.


Displays the next tab in the Letter Wizard.


Closes the Letter Wizard and updates your letter with all the options you selected on all four tabs.


Select the check box next to an item to add it to your letter, or clear a check box to remove the item. For each selected check box, enter the information you want in the item's box. You can type the information you want in each box, or you can click an option in the list.


Omits your return address on the letter. Select the Omit check box if your preprinted letterhead includes your return address.


Enter the information you want to include in the letter's closing. You can type the information you want in each box, click previously used information in the Job title, Company, and Writer/typist initials lists, or click one of the sample closings (in the Complimentary closing box).


Shows what your letter will look like with the selected options.


Adds a header and footer to the second and subsequent pages of the letter.


Enter the name, address, and salutation for the person you're sending the letter to, or click Address Book  [image]  (if available) to send the letter to someone in your address book.


Enter the information about the sender — usually yourself — or click Address Book  [image]  (if available) to automatically enter the sender's information.


Type a new name for the selected item. You cannot rename a built-in style; if you try to do this, Word adds the name you typed as an alias for the style.


Items from this document or template appear in the list above. To copy items from a different document or template, click Close File. Then click Open File, and open the document or template you want. By default, the template that is attached to the active document appears on the left, and the Normal template appears on the right.


Close File closes the document or template listed in the Available in list above and then changes to Open File. After you close a document or template, click Open File, and open the one you want.


Lists items from the template or document that appears in the Available in list below. Click the item you want to copy, delete, or rename. To list items that are stored in a different template or document, click Close File, and then click Open File to open the template or document you want.


Click the item in either list box that you want to copy from one document or template to another, and then click Copy.


Click the item in either list box that you want to delete, and then click Delete.


Click the item in either list box that you want to rename, and then click Rename.


Closes this dialog box and saves any changes you've made.


Displays information about the selected item.


Displays the current data record or table row. To add or change information, type in the boxes. If the data source is not a Word document, changes you make to the data in Word are not reflected in the original data in the source application.


Scrolls through the list of fields for the current record. If you want to go to a different record, click one of the Record buttons at the bottom of the dialog box.


Displays the first data record.


Displays the previous data record.


Displays the number of the current record. To go to a specific record, type its number and then press ENTER or click elsewhere in the dialog box.


Displays the next data record.


Displays the last data record.


Adds a new, blank data record to the end of the data source. After you click Add New, type the new information in the field boxes.


Deletes the displayed data record.


Undoes any changes you made to the displayed data record.


Searches for information in a specific data field.


Displays the data as a Word table in a document window. If the data source is not a Word document, a copy of the data is displayed. To return to the data form, click  [image]  on the Database toolbar.


Deletes the invalid merge field from the main document.


Lists the valid data fields you can click to replace the invalid merge field.


Displays the contents of the selected data field for the first record in the data source.


Displays a merge field in the main document for which there is not an identical field name in the header row of the data source.


Use the items in this dialog box to resolve the mail merge error.


Lists the query and sorting options you specified in the Query Options dialog box.


Specifies the output of your mail merge: to the printer or a new document. Depending on your system, you can also distribute the merged documents by electronic mail or fax.


Specifies the electronic mail or fax address to which you want to send the merged documents. This button is unavailable until you click either Electronic Mail or Electronic Fax in the Merge to box.


Specifies the data records you want to include in your mail merge. Click Query Options to define additional mail merge criteria.


Merges all of the records in the data source. If Query Options are in effect, Word merges all the records that meet your selection criteria.


Merges the range of records you specify. Type the starting and ending record numbers in the From and To boxes. If Query Options have been set, the From and To numbers refer to the set of selected records.


Specifies the range of records you want to merge. Type the starting and ending record numbers in the From and To boxes. If Query Options have been set, the From and To numbers refer to the set of selected records.


Prevents blank lines in addresses and other lines of merged data. Word skips lines that contain only empty data fields.


Prints the blank line that results from an empty data field.


Merges the main document with the data source.


Sets error-checking and reporting options for the current mail merge.


Specifies criteria for selecting and sorting the records you want to merge.


Select the range of records you want to merge with the main document. Click All to merge all data records from the data source.


Tells Word how to handle blank lines that occur when a data field is empty.


Click the data field that contains the electronic mail or fax address to which you want to deliver each merged document.


Type the subject line you want for each mail message.


Sends each merged document as a separate Word document attached to an electronic mail message. If this check box is cleared, Word inserts the text of the resulting merged document in the mail message. Word formatting might be lost, depending on the mail system you're using.


Type a new field name (up to 40 characters), and then click Add Field Name to add the new field to the header row. The name must start with a letter; subsequent characters must be letters, numbers, or underscore characters (_). Spaces are not allowed in the name.


Adds the name you type in the Field name box to the Field names in header row list. This button is unavailable until you type a name in the Field name box.


Removes the field you click in the Field names in header row box from the header row. Word places the name in the Field name box so that you can change it.


Lists commonly used field names for form letters, mailing labels, and similar merged documents. Word automatically adds these fields to a new data source unless you remove or rename them.


Moves up the field that is selected in the Field names in header row box. The order of the field names does not affect how the data is merged.


Moves up or down the field that is selected in the Field names in header row box. The order of the field names does not affect how the data is merged.


Moves down the field that is selected in the Field names in header row box. The order of the field names does not affect how the data is merged.


Starts the Microsoft Query program, which searches a database for records that match specific criteria. This button is available only if you have installed Microsoft Query.


Creates a data source based on the default field names in the Field names in header row list. You can use the Add Field Name and Remove Field Name buttons to customize the list of field names before you click OK.


Click the bullet character you want to use, or click Bullet to choose a different character. To change to a different font or size, click Font.


Opens the Symbol dialog box, where you can click a new bullet character.


Opens the Font dialog box, where you can change the font formatting for the selected bullet.


Type the label you want for lists that you generate by using the LISTNUM field. Use the LISTNUM field to include multiple outline numbers on a single line.


Changes the numbers in the current outline numbered list to their equivalent arabic values — for example, changes Article III to Article 3.


Click a style in the Number style box, and enter a new starting number for the list in the Start at box if necessary. You can modify the text before and after the highlighted number scheme in the Number format box to add noneditable text to the numbering scheme.


Opens the Font dialog box, where you can change the font for the numbering scheme and any text before or after the numbers.


Opens the Font dialog box, where you can change the font for the outline numbering scheme, including any text before or after the numbers in the Number format box.


If you want Word to include the number from a previous level as part of the numbering scheme, click the level whose number you want to include. For example, to add the Level 1 number to a Level 4 numbering scheme, click Level 1 — the Level 4 number appears as (A3) instead of (3). Word includes the number from the previous level but does not include any text (for example, if the Level 1 number is Section A, Word adds only A to the Level 4 number).


Click the alignment and position you want for the selected bullet or number.


Click the alignment and position you want for the selected bullet or number. The Alignment setting is relative to the Aligned at setting; for example, clicking Center and 2" means that Word centers the list number over a point that is 2 inches from the left margin or indent.


Click the alignment and position you want for the selected numbering level. The Alignment setting is relative to the Aligned at setting; for example, clicking Center and 2" means that Word centers the list number over a point that is 2 inches from the left margin or indent.


Enter the distance you want between the end of the bullet or list number and the start of the text.


Enter the distance you want between the end of the list number and the start of the text.


Restarts numbering whenever this list level follows a higher list level. For example, for a Level 3 list item, Word restarts numbering if the item follows a Level 2 item (but doesn't restart numbering if the Level 3 item follows a Level 4 item).


Click the noneditable character you want between the list number and the first letter of the paragraph. By default, Word inserts a TAB character.


Tells Word what portion of the document you want to apply the outline numbered list formatting to.


Shows how your document will look with the selected options.


Displays advanced outline numbering options. This button changes to Less while these advanced options are displayed. Click Less to hide the advanced options.


Click the level you want to modify. Word highlights this level in the Preview box.


Click a style in the Number style box, and enter a new starting number for the list in the Start at box if necessary. If you modify the text before and after the highlighted number scheme in the Number format box, be sure you don't delete the highlighted number scheme, unless you want to remove numbering from the currently selected level.


Click the style you want to attach to the selected outline numbering level, or click (no style) if you don't want to attach any style to the numbering level. When a style is linked to an outline numbering level, Word automatically numbers any paragraphs that you format with the style.


Changes the preset options for the selected bullet or numbering style.


Removes bullets or numbers from selected paragraphs.


Click the bullet or numbered list style you want. To create a custom bullet or numbering scheme, click one of the styles, and then click Customize.


Click Restart numbering if you want list numbering to start over at 1 (or A). Click Continue previous list if you want to continue the previous list (for example, if the last number in the previous list is 3, this list starts with 4). These options are unavailable when None is selected above.


Resets the default options for the selected bulleted or numbered style. This button is unavailable if the selected bulleted or numbered style has not been customized.


Picture button
Click this button to browse through a gallery of picture bullets you can use in your document.


Places the object in the drawing layer, where you can position it in front of or behind text and other objects by using commands on the Draw menu. Clear this check box to place the object inline, in the current paragraph, where it behaves like regular text.


Displays the type of object that you are converting or activating.


Converts the object from the Current type to the application format or information type selected in the Object type box.


Opens the object as the type selected in the Object type box, but returns the object to Current type after editing.


Click the application or object type you want to use to convert or open the selected object. If the object type you want does not appear in this box, you may need to run Office Setup to install the source application.


Displays the selected object as an icon. To open or edit the object, double-click the icon.


Displays the icon Word will use for the selected object. To use a different icon, click Change Icon.


Changes the icon that represents the selected object.


Describes the effect of selected options.


Click the object type you want to insert in your document. If the object type you want does not appear, you may need to run Office Setup to install the source application.


Type the name of the file you want to insert as a linked or embedded object, or click Browse to locate it.


Locates the file you want to link or embed.


Creates a link to the selected file rather than embedding it.


Displays the linked or embedded object as an icon.


Places the object in the drawing layer, where you can position it in front of or behind text and other objects using commands on the Draw menu. Clear this check box to place the object inline, in the current paragraph, where it behaves like regular text.


Displays the icon Word will use for the selected object. To use a different icon, click Change Icon.


Changes the icon that represents the selected object.


Describes the results of selected options.


Type the name of the file you want to insert as a linked or embedded object, or click Browse to locate it.


Lists the names, types, locations, and update settings of the linked source files.


Updates data for the selected link when you open the container file and each time new data becomes available. This option is unavailable if the link is locked.


Updates data for the selected link only when you click Update Now or when you select the link and press F9. This option is unavailable if the link is locked.


Prevents a linked item from being updated. If you lock a link, the Update Now button is unavailable.


Clear this check box to store a link to a graphic in your document instead of storing the graphic itself. Storing only the link reduces the size of your document. To edit the graphic in your document, you must select the Save picture in document check box.


Updates the selected links.


Opens the selected file in the source application for editing.


Changes the source file for the selected link to a different file.


Breaks the link between the source file and your document. Data for a broken link is no longer updated if the source file changes. After you break a link, it no longer appears in the Links list.


Places the object in the drawing layer, where you can position it in front of or behind text and other objects by using commands on the Draw menu. Clear this check box to place the object inline, in the current paragraph, where it behaves like regular text. This check box is unavailable if you paste an .emf (Enhanced Metafile) graphics file.


Inserts or embeds the Clipboard contents at the insertion point in the format you select in the As box. This option pastes or embeds the Clipboard contents, but no link is created.


Inserts the Clipboard contents and creates a link to the source file for the data. This option is available only when the Clipboard contents come from an application that supports linking. Be sure to save the source file in the source application before you link it in Word.


Click the type of information you want to paste from the Clipboard.


Displays the linked or embedded object as an icon. To open or edit the object, double-click the icon.


Displays the icon Word will use for the selected object. To use a different icon, click Change Icon.


Changes the icon that represents the selected object.


Displays the file format, source application, and selection area for the Clipboard contents.


Describes the effect of selected options.


Type the password for this document. You can open a password-protected document only if you supply the correct password. If you forget or lose the password, you cannot open your document.


Indents a paragraph from the left margin by the amount you enter in this box. If you want text to appear in the left margin, enter a negative number.


Indents a paragraph from the right margin by the amount you enter in this box. If you want text to appear in the right margin, enter a negative number.


Click First line to indent only the first line of a paragraph. Click Hanging to indent all but the first line of a paragraph. Click (none) to remove special indentation formatting.


Enter the amount of indentation for a first-line or hanging indent. Word clears this box if you click (none) in the Special list.


Sets the amount of space above each selected paragraph.


Sets the amount of space below each selected paragraph.


Sets the amount of vertical space between lines of text. If you click At least, Exactly, or Multiple, enter a value in the At box.


Enter the amount of vertical space you want between lines of text. This setting is effective only if you click At least, Exactly, or Multiple in the Line spacing box.


Sets the position of selected paragraphs relative to the indents. To align text relative to the left and right margins, remove any indentation formatting.


Click the outline level you want to assign to the selected paragraphs.


Prevents Word from printing the last line of a paragraph by itself at the top of a page (widow) or the first line of a paragraph by itself at the bottom of a page (orphan).


Prevents a page break between the selected paragraph and the following paragraph.


Prevents a page break within a paragraph.


Inserts a manual page break before the selected paragraph.


Prevents line numbers from appearing next to selected paragraphs. This setting has no effect in documents or sections with no line numbers.


Excludes a paragraph from automatic hyphenation.


Shows how your document will look with the selected options.


Sets or changes tab stop settings in a paragraph.


Shows how your document will look with the selected options.


Sets the position of text in relation to the left and right margins.


Sets the amount of space between lines and between paragraphs.


Tells Word how to handle line breaks and page breaks for selected paragraphs.


Shows how your document will look with the selected options.


Sets the alignment and reading order for a paragraph to right-to-left.


Sets the alignment and reading order for a paragraph to left-to-right.


Specifies the direction of a paragraph.


Snap to grid when document grid is defined
Aligns text with the document grid.


Line break text
Select the line break options you want.


Use Asian rules for controlling first and last characters
Use East Asian typography and line-breaking rules to determine which characters begin and end a line on a page.


Allow Latin text to wrap in the middle of a word
Allows a line to break in the middle of a Latin word.


Allow hanging punctuation
Allows punctuation to continue one character beyond the alignment of other lines in the paragraph. If you do not use this option, all lines and punctuation must be perfectly aligned.


Character spacing text
Determines options for character spacing when using East Asian typography.


Allow punctuation at the start of a line to compress
Allows punctuation to compress at the start of a line, which lets subsequent characters move in closer.


Automatically adjust space between Asian and Latin text
Automatically adjusts character spacing between East Asian and Latin text.


Automatically adjust space between Asian text and numbers
Automatically adjusts character spacing between East Asian text and numbers.


Text alignment list
Automatically determines the vertical alignment of all text in a line or aligns all text based on the characters' top, center, baseline, or bottom.


Options button
Set additional kerning, spacing, and first-character and last-character options.


Retype the password to confirm it.


Shows how your document will look with the selected options.


Enter the distance you want between the top of the page and the top of the first line on the page.


Enter the distance you want between the bottom of the page and the bottom of the last line on the page.


Enter the distance you want between the left edge of the page and the left edge of unindented lines.


Enter the distance you want between the right edge of the page and the right end of a line with no right indent.


Enter the amount of extra space you want to add to the margin for binding. Word adds the extra space to the left margin of all pages if you clear the Mirror margins check box, or to the inside margin of all pages if you select the Mirror margins check box.


Enter the distance you want from the top edge of the paper to the top edge of the header. If the Header setting is larger than the Top setting, Word prints the body text below the header.


Enter the distance you want from the bottom edge of the paper to the bottom edge of the footer. If the Footer setting is larger than the Bottom setting, Word stops printing the body text above the footer.


Click one of the paper sizes supported by your printer, or click Custom size and then enter the paper size dimensions in the Width and Height boxes.


Displays the width of the paper type you clicked in the Paper size box. If you clicked Custom size in the Paper size box, enter the width of your paper here.


Displays the height of the paper type you clicked in the Paper size box. If you clicked Custom size in the Paper size box, enter the height of your paper here.


Click a page orientation. When you change the page orientation, Word swaps the Top and Bottom margin settings with the Left and Right margin settings.


Prints the document so that the short edge of the paper is the top of the page.


Prints the document so that the long edge of the paper is the top of the page.


Click the printer tray from which you want to print the first page of each section. Word lists the feed options available on your current printer.


Click the printer tray from which you want to print the second and subsequent pages in each section. Word lists the feed options available on your current printer.


Tells Word where you want the current section to start.


Creates one header or footer for even-numbered pages and a different header or footer for odd-numbered pages.


Creates a different header or footer for the first page of a section or document.


Click the way you want to align text vertically between the top and bottom margins. The Justified setting affects only full pages; Word aligns partial pages with the top margin.


Prevents endnotes from printing in the current section and prints them in the next section instead, before the endnotes for that section.


Click the portion of the document you want to apply the current settings to in the Page Setup dialog box.


Stores the current settings in the Page Setup dialog box as the new default settings for the active document and all new documents based on the current template.


Adds or removes line numbering from the portion of the document currently selected in the Apply to box.


Adjusts left and right margins so that when you print on both sides of the page the inside margins of facing pages are the same width and the outside margins are the same width.


Shows how your document will look with the selected options.


Enter the distance you want between the edge of the page and the top of the header or bottom of the footer.


Select the Different odd and even check box to create one header or footer for even-numbered pages and a different header or footer for odd-numbered pages. Select the Different first page check box to create a different header or footer for the first page of a section or document.


Uses the default number of characters.


Sets the number of characters and number of lines on a page.


Sets only the number of lines on a page.


Sets the number of characters per line for a document.


Sets the number of characters per line for a document.


Sets the number of lines per page for a document.


Sets the number of lines per page for a document.


Enter the character pitch and space between characters in points. The number of characters per line will automatically be adjusted to fit the space between characters.


Enter the line pitch and space between lines. The number of lines per page will automatically be adjusted to fit the space between lines.


Sets the font. The font set here is a fixed character width font like MS Mincho. Because the character width of proportional fonts like MS P Mincho is variable, the number of characters and lines cannot be set accurately.


Sets the line number option.


Sets the font size. The font sizes that can be set depend on the selected printer and fonts.


2 pages per sheet
Prints the second page of a document on the first page. This check box is used when the printed page is folded in half with the two pages on the inside. The outer margins (gutter) of the page will be the same width, and the inner margins will be the same width.


Sets the gutter position.


Sets the gutter at the sides of the paper.


Sets the gutter at the top of the paper.


Sets the number of columns in a document or a section.


Displays text vertically.


Displays text either vertically or horizontally.


Displays text horizontally.


Borders button
Set options for applying a border around each page in the document.


Text snaps to character grid
Automatically aligns text characters with the character grid.


Set Font button
Set the font, size, style, or other effects for text in the document.


Drawing Grid button
Choose options for using the drawing grid such as setting margins, horizontal and vertical spacing, and turning the grid on or off.


Sets the gutter location correctly for right-to-left documents. The gutters of odd-numbered pages are always on the right, and the gutters of even-numbered pages are always on the left.


Determines whether a section's direction is right-to-left or left-to-right.


Sets the alignment and reading order of a section to right-to-left.


Sets the alignment and reading order of a section to left-to-right.


Enter the name of the bookmark you want to assign to the text you type in response to the Ask box. The name can contain up to 40 characters, which can be letters, numbers, or underscore characters (_); you cannot use spaces.


Type the text you want Word to display in the Ask box.


Type the response you want Word to enter automatically if nothing is typed in the Ask box.


Displays the Ask box only when the first data record is merged. Word prints your response for the first data record in all resulting merged documents. Clear this check box if you want to type a different response for each merged record.


Prints a facing identification mark (FIM) on courtesy reply envelopes.


Click the data field that contains the Postal Code that you want the bar code to represent.


Click the data field that contains the delivery address that you want the bar code to represent.


Click the error checking and reporting method you want. To check errors without producing the resulting merged documents, click Simulate the merge and report errors in a new document.


Click the conversion type that you want to use to open the data source.


Displays all file converters that are installed on your system.


Displays the list of tables in the selected Microsoft Access database.


Displays the list of queries in the selected Microsoft Access database.


Creates a link to the Microsoft Access database query. Select this check box to always retrieve the most up-to-date version of any of the listed queries. To ignore changes to the original query instructions, clear the Link to queries check box.


Displays the Structured Query Language instructions used to retrieve the selected table from the database.


Click a delimiter character to separate the data fields in each data record. The field delimiter must be different from the record delimiter. Tabs are the most commonly used field delimiters.


Click a delimiter character to separate the data records in your data source. The record delimiter must be different from the field delimiter. Paragraph marks are the most commonly used record delimiters.


Shows how your document will look with the selected options.


Click a field and record delimiter.


Displays the SQL string of the Microsoft Access query.


Enter the range of worksheet cells you want to include. For example, A1:C5 includes the information in cells A1 through C5.


Type the text you want Word to display in the Fill-in box.


Type the response you want Word to automatically enter if nothing is typed in the Fill-in box.


Displays the Fill-in box only when the first data record is merged. Word prints your response for the first data record in all resulting merged documents. Clear this check box if you want to type a different response for each merged record.


Searches for the text you type. You can search for partial words and phrases.


Searches the data field you click for the information you typed in the Find what box.


Starts the search. The button name changes to Find Next so that you can find additional records that contain the same information.


Closes this dialog box and retains the changes you made.


Click the name of the data field that contains the information you want to evaluate.


Click the operator that defines the comparison you want to make.


Type the text or number you want Word to compare with the contents of the data field in the Field name box. If you don't know whether the data field contents are uppercase or lowercase characters, or both, use a format switch to specify how you want the text to be compared.


Type the text you want Word to print if the comparison is true. If you don't want anything to be printed, leave this box blank.


Type the text you want Word to print if the comparison is false. If you don't want anything to be printed, leave this box blank.


Enter the conditions that the data records must meet before the text you specify in the Insert this text box can be printed.


Click the name of the data field that contains the information you want to evaluate.


Click the operator that defines the comparison you want to make.


Type the text or number you want Word to compare with the contents of the data field in the Field name box. If the comparison is true, Word does not merge the information from that record. Instead, Word merges the next data record.


Click the field for which you want to specify selection criteria. Word will compare the contents of this data field in each record with the information you type in the Compare to box. For example, to retrieve only the "Seattle" records from a city field, click City in the Field box, click Equal to in the Comparison box, and then type Seattle in the Compare to box.


Click the operator you want to use to evaluate this field. These operators apply to both alphabetic and numeric characters.


Type a value to compare with the contents of the selected data field. For example, to retrieve all of the "France" records from a country field, click Country in the Field box, and then type France in the Compare to box.


Click And to select records that match all of the filter criteria. Click Or to select records that match any of the filter criteria. This option is available only after you set one or more filter criteria.


Click the data field by which you want to sort the data records.


Click an additional data field if you want to set a secondary sorting criterion.


Click an additional data field if you want to set a tertiary sorting criterion.


Lists all of the available data fields in the selected data source.


Removes the selected data fields from the Selected fields box. If you select a data field in the Fields in data source box, the name of the button changes to Select and Word adds the data field to the end of the list in the Selected fields box.


Removes all data fields from the Selected fields box. If you select a data field in the Fields in data source box, the button changes to Select All, which adds all the data fields to the Selected fields box.


Lists all of the data fields that will be inserted into the table. To remove a data field, select it and then click Remove.


Uses the field names from the header row of the data source as column headings for the table.


Deletes the criteria in the Sort by and Then by boxes.


Puts the first alphabetic entry (closest to A), the earliest date, or the lowest number at the top of the sorted list.


Puts the last alphabetic entry (closest to Z), the latest date, or the highest number at the top of the sorted list.


Click an existing bookmark, or create a new one by typing a name. The name can contain up to 40 characters, which can be letters, numbers, or underscore characters (_); you cannot use spaces.


Type the text or number you want the bookmark to represent.


Click the type of mail merge main document you want to create.


Opens the main document so you can edit it and add merge fields to it.


Prepares mailing labels or envelopes for a mail merge.


Creates a new data source or opens an existing data file. To use addresses from an electronic address book, click Use Address Book.


Opens the currently attached data source so you can add or change information in it.


Runs the mail merge.


Filters and sorts the data records to be merged.


See the instructions at the top of this dialog box to find out what to do next.


Describes the current state of your mail merge and tells you what to do next.


Displays the mail merge options in effect when you click Merge.


This means selection and sorting criteria have been set. To change or clear these criteria, click Query Options.


Displays the location and file name of the currently attached data source. To switch to a different data source, click Get Data.


Displays the type of mail merge you selected under Create.


Displays the location and file name of the mail merge main document.


Displays the location and file name of the currently attached header file.


Click the name of the data field that contains the information you want to evaluate.


Click the operator for the comparison you want to make.


Type the text or number you want Word to compare with the contents of the data field in the Field name box. If the comparison is true, Word skips the current record. If the comparison is false, Word merges the current data record.


Click the table that contains the information you want to insert.


Click the database that contains the table you want to insert.


Sets display options for components of the selected table.


Select the table components that you want to display.


Click a printer in the Name box. The information that appears below the Name box applies to the selected printer. The printer you click is the default printer for the rest of the current Word session, or until you change it.


Click Properties to change Windows printer options for the selected printer. If you want to change Word printing options, click Options instead.


Prints your document to a file instead of to a printer.


Prints the entire document.


Prints the page where the insertion point is located. If more than one page is currently selected, Word prints the page at the start of the selection.


Prints only the current selection. This option is not available if nothing is selected in your document.


Prints the pages you type in the Pages box.


Describes the state of the selected printer, for example, busy or idle.


Identifies the selected printer.


Identifies the location of your printer and the printer port it is using.


Additional information about the printer that appears in the Name box.


Enter the number of copies you want to print.


Prints the copies of the document in proper binding order.


Click the portion of the document you want to print. For example, if you want to print only the document's property information, click Document Properties.


Click the portion of the document you want to print. This list is unavailable if you click anything other than Document in the Print what list.


Shows what collated copies look like if you select the Collate check box, and shows what uncollated copies look like if you clear the Collate check box.


Changes Word printing settings. If you want to change Windows printer settings, click Properties instead.


Identifies the selected printer.


Identifies the location of your printer and the printer port it is using.


Additional information about the printer that appears in the Name box.


Click the portion of the document that you want to print. If you click Pages, type the page numbers or page ranges you want to print in the Pages box.


Click the portion of the document that you want to print.


Select a printer in the Name box. The information that appears below the Name box applies to the selected printer.


Click the portion of the document that you want to print. If you click Pages, type the page numbers or page ranges you want to print in the Pages box.


Enter the number of copies you want to print, and select the Collate check box if you want Word to print the copies in proper binding order.


Prints the document on both sides of the paper.


Zoom text
Temporarily changes the scale of the document so that multiple sheets of the document can be printed on a single piece of paper. After the printing is complete, the scale of the document returns to normal.


Pages per sheet
Select the number of pages in the document that you want to print on each sheet of paper.


Scale to paper size
Select the paper size on which you want to print the document. For example, you can specify that a B4-size document prints on A4-size paper by decreasing the size of the font and the graphics. This feature is similar to the reduce/enlarge feature on a photocopy machine.


Clear this check box if you don't want Word to check the grammar in the active document.


Displays a possible error, such as a misspelled word, a duplicate word, a grammar error, or incorrect capitalization. Edit the text in this box to correct it, and then click Change, or click the correct word in the Suggestions box and then click Change.


Lists suggested corrections for the highlighted spelling or grammar error above. The Suggestions list is unavailable if you have cleared the Always suggest check box in the Spelling & Grammar Options dialog box. For spelling errors, lists suggested replacement words from the main dictionary and open custom dictionaries. For grammar errors, lists suggested corrections based on the current grammar style and grammar settings.


Leaves the highlighted error unchanged and finds the next misspelling or grammar error. This button changes to Resume if you click in the document to edit the document. Click Resume to continue checking the spelling and grammar.


Leaves all instances of the highlighted error unchanged throughout the document and continues to check the document. Word will ignore this spelling error or type of grammar error throughout the rest of the current Word session.


Adds the highlighted word in the Not in dictionary box to the custom dictionary. (Click Options to change the active custom dictionary.)


Click Change to accept the current selection in the Suggestions box, or edit the text in the box and then click Change. When the selected error is a repeated word, this button changes to Delete so you can easily remove the second instance of the word.


Click Change All to change all instances of the word in the Not in dictionary or Capitalization box to the word in the Suggestions box, or edit the text in the box and then click Change All. Word changes all instances of the error in the active document only.


Adds the spelling error and its correction to the AutoCorrect list so that Word will correct it automatically as you type.


Opens the Spelling & Grammar Options dialog box, where you can open a different custom dictionary or change the rules that Word uses to check spelling and grammar.


Reverses the most recent spelling and grammar check actions, one at a time.


Click in your document and manually edit the current sentence, then click Next Sentence to accept your manual changes and continue the spelling and grammar check.


Displays or hides the Microsoft Office Assistant, which can provide help for this feature.


Closes this dialog box, but does not reverse any changes you have made. The name of the Cancel button changes to Close after you make a change in the document.


Dictionary language
Select the dictionary you want to use when you check the spelling in documents.


Type a case-sensitive password if you want to allow only authorized users to accept or reject revision marks, insert or delete annotations, change protected form fields, or remove protection from the document. A password can contain any combination of letters, numerals, spaces, and symbols, and it can be up to 15 characters long. As you type the password, Word displays an asterisk (*) for each character you type.


Lets reviewers change a document but highlights all changes so that the author can track changes. While a document is protected for tracked changes, you cannot turn off change tracking nor can you accept or reject tracked changes (Tools menu, Track Changes command).


Lets reviewers insert comments but does not let reviewers change the contents of the document.


Protects a document from changes except in form fields or unprotected sections. To turn protection on or off for a section, click Sections.


Turns protection on or off for individual sections in your document. This button is available only if your document contains more than one section.


Select the type of document protection you want.


absolute cell reference

In a formula, the exact address of a cell, regardless of the position of the cell that contains the formula.


active document

The document in which you're working. Most Microsoft Word commands or actions you carry out affect only the active document — for example, text you type or graphics you insert appear in the active document. The title bar of the active document is highlighted.


ActiveX control

A control — such as a check box, a list box, or a command button — that you create with the Control Toolbox and that offers options to users or runs macros that automate a task. When you insert ActiveX controls in custom programs, such as forms and dialog boxes, you can write a macro that is stored with the control itself, not just assigned to run when you click the control. You can make the control "active" by writing Visual Basic for Applications macros that customize the behavior of the control. For more information about setting properties for each control and writing macros in Visual Basic: On the Tools menu, point to Macro, click Visual Basic Editor, and then click Help.


add-in

A supplemental program that adds custom commands or custom features to Microsoft Word. For example, you could write an add-in program that inserts scanned images from a program that's not currently accessible from Word.


AutoShapes

A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines, block arrows, flow chart symbols, stars and banners, and callouts.

To insert an AutoShape, click AutoShapes on the Drawing toolbar. To attach text to any AutoShape except a line or freeform, right-click the shape, click Add Text on the shortcut menu, and then start typing. The text becomes part of the AutoShape.


AutoText

A storage location for text or graphics you want to use again — for example, a mailing address you use often, a standard contract clause, or a long distribution list for memos. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name. In previous versions of Microsoft Word, AutoText entries were referred to as glossary entries.


base style

The underlying or original style on which other styles in a document are dependent. For example, in documents based on the Normal document template, all styles are based on the Normal style.

When you change a formatting element of the base style in a document, all other styles that originate from the base style in that document will also reflect the change.


binary

A file that contains encoded information interpreted according to the application that created it. In general, a binary file can be edited only by the application in which it was created.


bitmap

A picture made from a series of small dots that form shapes and lines. Bitmaps are created by using paint programs (for example, Microsoft Paint) or by scanning an image. Bitmaps can't be converted to drawing objects, although they can be scaled, cropped, and recolored by using the tools on the Picture toolbar.


body text

Text that is not formatted with a built-in heading style (Heading 1 through Heading 9) or an outline-level paragraph format (Level 1 through Level 9). In outline view, Microsoft Word displays a symbol to the left of body text.

  Body text symbol


bookmark

A location or selection of text that you name for reference purposes. Microsoft Word marks the location with the name you specify. Bookmarks are more than placeholders — for example, you can use them to create and number cross-references.


cascading style sheets

Part of a Web page or a separate page that defines styles which control the way a Web page or a part of a Web page appears in a Web browser. Microsoft Word stores cascading style sheets at the top of each Web page; this method is commonly called embedded style sheets.


changed lines

Vertical lines appearing next to text that has been added, deleted, or changed by using change tracking. You can specify that changed lines appear to the left or right of text. You can also hide changed lines.


character formatting

Formatting you can apply to selected text characters. You can apply character formatting directly by using the Font command on either the Format menu or the Formatting toolbar, or you can apply formatting by using keyboard shortcuts. You can also apply character formatting by using styles.


character style

A combination of any of the character formatting options in the Font dialog box (Format menu) identified by a style name. A bold, underlined letter "a" appears to the right of character styles in the Style box.


citation

A reference to a specific legal case, statute, or other legal document.


Click and Type pointer shapes

As you move the I-beam pointer into a specific formatting "zone," the Click and Type pointer shape indicates which formatting will be applied when you double-click: a left-aligned, centered, or right-aligned tab stop; a left indent; or left or right text wrapping.

If you don't see the Click and Type pointer shape, make sure Click and Type is turned on: On the Tools menu, click Options, click the Edit tab, select the Enable click and type check box, and then click OK. In the document, point to a blank area, and then click to enable the Click and Type pointer.

Align left	Align right
Center	Left indent
Left text wrap	Right text wrap


collapse a master document

To collapse a master document in outline view to hide the contents of subdocuments and display them as hyperlinks. Collapsing a master document makes it easier to navigate, assemble, and reorganize a master document. For example, you can click a hyperlink to open a subdocument and work on it in its own window.

To collapse a master document, click Collapse Subdocument  [image]  on the Outlining toolbar.


collapse an outline

Collapse an outline in outline view to hide body text and subheadings under headings. Collapsing a heading is the opposite of expanding. When you collapse body text and subheadings, you can focus on higher level structure and fewer details. This makes it easy to reorganize a document.


comment

A note or annotation that an author or reviewer adds to a document. To view comments online, rest the pointer on text shaded with light yellow. Microsoft Word displays the comment and the name of the comment's author in a ScreenTip above the shaded text. If comments don't appear, click Options on the Tools menu, click the View tab, and then select the ScreenTips check box. Note that in previous versions of Word, comments were referred to as "annotations."


comment mark

Each time you add a comment to a document, Microsoft Word inserts a comment mark (your initials and a number) in the document in hidden text formatting. Comment marks appear when the comment pane is open. If the comment pane is closed, you can display comment marks by clicking Show/Hide  [image]  [image]  on the Standard toolbar. Note that in previous versions of Word, comments were referred to as annotations.


concordance file

An index file with two columns: the first column lists the text in the document that you want to index, and the second column lists the index entries to generate from the text in the first column.


control

A graphical user interface object — such as a text box, a scroll bar, a rectangle, a list box, or a command button — that lets users control the program. You place controls on a form to display data or choices, perform an action, or make the form easier to read.


data field

A category of information in a data source. A data field corresponds to one column of information in the data source. The name of each data field is listed in the first row (header row) of the data source. "PostalCode" and "LastName" are examples of data field names.


data record

A complete set of related information in a data source. A data record corresponds to one row of information in the data source. All information about one client in a client mailing list is an example of a data record.


data source

A file that contains the text and graphics that vary with each version of a mail-merge document — for example, a list of names and addresses for a form letter you want to send to a list of clients — or in any report in which you want to use information from a database.


DecoType Ruq’ah

A shared application of Microsoft Office 2000 with right-to-left features, DecoType Ruq’ah enriches the display of Arabic text by using the Ruq’ah script. This script uses object linking and embedding (OLE) to create and add objects to a Microsoft Word document. To use DecoType Ruq’ah:

1	On the Insert menu, click Object, and then select DecoType Ruq’ah from the list of object types.

When the DecoType Ruq’ah dialog box is displayed, create Ruq’ah calligraphy by typing your text.

2	Click Apply to view your text in Ruq’ah script.

Note   To edit an existing Ruq’ah object, double-click the object and make your changes in the DecoType Ruq’ah Edit dialog box.


DecoType Naskh

A shared application of Microsoft Office 2000 with right-to-left features, DecoType Naskh enriches the display of Arabic text by using the Naskh script. This script uses object linking and embedding (OLE) to create and add objects to a Microsoft Word document. To use DecoType Naskh:

1	On the Insert menu, click Object, and then select DecoType Naskh from the list of object types.

When the DecoType Naskh dialog box is displayed, create Naskh calligraphy by typing your text.

2	Click Apply to view your text in Naskh script.

Note   To edit an existing Naskh object, double-click the object and make your changes in the DecoType Naskh Edit dialog box.


default

A predefined setting. You can accept the default option settings that come with Microsoft Word, or you can change them to suit your own preferences. For example, the default template that Word uses when you create a new document is the Normal document template (Normal.dot), with default settings that include margins of 1.25 inches and no indents.


demote

In an outline, to change a heading to body text or to a lower heading level — for example, to change from Heading 5 to Heading 6.


design mode

The time during which you build a Visual Basic for Applications program by adding controls, setting control or form properties, and so on. In contrast, during run mode, you interact with the program as a user would.


Document Map

A vertical pane along the left edge of the document window that displays an outline of the document's headings. You can use the Document Map to quickly move through a document and to keep track of your location in it. For example, click a heading in the Document Map to go directly to the related part of the document.

To display the Document Map, click Document Map  [image].


drawing object

A graphic that is part of a Microsoft Word document and can be changed and enhanced by using the options on the Drawing toolbar. Drawing objects include AutoShapes, curves, lines, and WordArt drawing objects.


Dynamic Data Exchange (DDE)

An established protocol for exchanging data between Windows-based programs.


embed

To insert information created in another program — such as a chart, an equation, or worksheet data — into a Microsoft Word document. After it is embedded, the information — called an object — becomes part of the document.

You can double-click an embedded object in Word to open the object in its source program, where you can edit it. Any changes you make to the object are reflected in the Word document.


exclude dictionary

A dictionary with words that the main dictionary recognizes as being spelled correctly, but that you want Microsoft Word to question during a spelling check. For example, if you prefer "theatre" to "theater," add "theater" to the exclude dictionary.


expand a master document

To expand a master document in outline view to display the contents of all subdocuments. Expanding a master document makes it easier to work on the master document as a whole — for example, in order to check its spelling or create an index.

To expand a master document, click Expand Subdocument  [image]  on the Outlining toolbar.


external data source

A data source that contains the data a user wants to gain access to. For example, a Microsoft Excel list; a Microsoft Access database; a directory that contains a set of Microsoft FoxPro or dBASE files you want to access; a Microsoft SQL Server database, the server on which it resides, and the network used to access that server; or another Open Database Connectivity (ODBC)-enabled data server.


field

A set of codes that instruct Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date, and the TIME field inserts the current time. You can also use fields to insert variable data into mail-merge documents, such as form letters.


field code

The elements in a field that generate a field's result. The field code includes the field characters { }, field type, and instructions. For example, the field code { INCLUDETEXT "c:\\Letters\\Letter to Richard.doc" } inserts the text of the file called "Letter to Richard.doc" in each place in the document where this field code appears. Make sure that you don't delete or move the quotation marks or other field instructions.

To switch between displaying the field code and the field result, click the field and press SHIFT+F9. To show or hide field codes for all fields in the document, press ALT+F9.


field name

The name of a category of information in a mail-merge data source — for example, "City," "State," and "PostalCode" are commonly used field names in an address list.

A field name can contain only letters, numbers, and the underscore character (_); it cannot have more than 40 characters and cannot contain spaces.


field results

Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. For example, the result of the field { INCLUDETEXT "c:\\Letters\\Letter to Richard.doc" } is the text of the letter. When you print the document or hide field codes, the field results replace the field codes.

To switch between displaying the field code and the field result, click the field and press SHIFT+F9. To show or hide field codes for all fields in the document, press ALT+F9.


field type

The name that identifies the action or effect the field has in the document. Examples of field types are AUTHOR, COMMENTS, and DATE.


file format

The way in which information is stored in a file so that a program can open and save the file. A file's format is indicated by a three-letter extension after the file name. (Microsoft Word files have a .doc extension.) Word 2000 and Word 97 have the same file format. Word 95 has a different file format, even though file names use the same .doc extension. (You must use a converter to open Word 2000 and Word 97 documents from Word 95).


file property

A detail about a file that helps identify it, such as a descriptive title, the author name, the subject, or a keyword that identifies topics or other important information in the file. Use file properties to display information about a file or to help organize your files so that you can find them easily later.


fixed file location

The full or absolute address of a file. Use a fixed file location for a link — for example, a hyperlink on the World Wide Web — to a file whose location isn't relative to your current document or for an address that's likely to change. The fixed file location contrasts with a relative file location, which is an address that's relative to the active document or a hyperlink base.

For example, the following is an example of a fixed file location:

www.microsoft.com/location/sublocation/filename.html

The relative location would be:

location/sublocation/filename.html


floating object

A graphic or other object that is inserted in the drawing layer so that you can position it precisely on the page or in front of or behind text or other objects.


form

A document that contains fill-in blanks, or form fields, in which you enter information. For example, you can create an online registration form in Microsoft Word that uses drop-down lists, from which users can select entries.


form field

In a form, a location where a particular type of data is stored — for example, an address field. You use the Forms toolbar to insert the following types of form fields: text boxes to fill in, check boxes to select or clear, and drop-down list boxes from which to select items.


format switch (\*)

A switch (special instruction) that specifies the capitalization, numeral style (for example, arabic or roman), and character formatting that Word uses in a field result. For example, the field { FILLIN "What is your name?" \* Caps } displays the entered name with an initial capital, even if you type the entire name in capital letters.


Formatting toolbar

A toolbar with buttons and options you can use to apply commonly used text formatting.

To display the Formatting toolbar, point to Toolbars on the View menu, and then click Formatting. If the button you want doesn't appear, click More Buttons  [image]  on the toolbar.


frame

A container that you can resize and position anywhere on the page. When you move the frame to a new location, Microsoft Word automatically makes room for the frame at the new location. When you position framed items in page layout view, you can see exactly how they will look on the page.

In Word 97 and Word 2000, text boxes replaced frames. You use a frame only when the text or graphics you want to position contain comments, footnotes, endnotes, or certain fields. Otherwise, text boxes have many more advantages.

To position text or graphics that contain comments, footnotes, endnotes, or certain fields, you must use a frame instead of a text box.


global template

A document template that you have loaded in Microsoft Word by using the Templates and Add-Ins command on the Tools menu. You can use the macros, AutoText entries, and custom toolbar, menu, and shortcut key settings stored in a global template while you work with any document, not just documents based on that template.

The Normal template is by design always a global template. Customized items you store in the Normal template are available to all documents.


gridlines

Thin lines that indicate the cell boundaries in a table. Gridlines do not print with a document. To hide gridlines, click Hide Gridlines on the Table menu.


gutter margin

A margin setting that adds extra space to the side or top margin of a document you plan to bind. A gutter margin ensures that text isn't obscured by the binding.


hanging indent

Paragraph formatting in which the second and subsequent lines of a paragraph are indented more than the first line. Common uses for the hanging indent are bulleted and numbered lists.

  Paragraph with a hanging indent

  Numbered list with a hanging indent


header and footer

A header, which can consist of text or graphics (or both), appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.

To create, edit, and view headers and footers, click Header and Footer on the View menu.


header row

The first row (or record) in a mail-merge data source. The header row contains the field names for the categories of information in the data source — for example, "Name" and "City." The header row can also be stored in a separate document called the header source.


header source

A document that contains the header row (or header record) to be used with the data source specified for a mail-merge main document. The header row contains the field names for the categories of information in the data source — for example, "Name" or "City."

Using a header source is a convenient way to use the same set of field names with various data sources.


heading style

Formatting applied to a heading. Microsoft Word has nine different built-in heading styles — Heading 1 through Heading 9.


hidden text

Character formatting that allows you to show or hide specified text. Microsoft Word indicates hidden text by underlining it with a dotted line.

To view hidden text on the screen, click Options on the Tools menu, click the View tab, and then select the Hidden text check box. To print hidden text, click Options on the Tools menu, click the Print tab, and then select the Hidden text check box.


horizontal ruler

A bar marked off in units of measure (such as inches) that is displayed across the top of the document window. You can use the horizontal ruler to view and set paragraph indents, tab stops, page margins, and column widths.

To display the horizontal ruler, click Ruler on the View menu. To display the horizontal ruler in print preview, click View Ruler  [image].

In print preview and print layout view, Microsoft Word also displays a vertical ruler you can use to adjust top and bottom page margins and row height in tables.


hyperlink display text

The part of a hyperlink in a document or Web page that displays as text on the screen. The user clicks the display text to follow a hyperlink to its destination. The display text is often underlined and is a different color than the surrounding text.


index

A list of the words and phrases that are discussed in a printed document, along with the page numbers they appear on.


index entry

A field code that marks specific text for inclusion in an index. When you mark text as an index entry, Microsoft Word inserts an XE (Index Entry) field formatted as hidden text.


inline object

A graphic or other object that is positioned directly in the text of a Microsoft Word document at the insertion point.


justify

To adjust horizontal spacing so that text is aligned evenly along both the left and right margins. Justifying text creates a smooth edge on both sides. In Microsoft Word, you can also justify a full page of text vertically so that text is distributed evenly between the top and bottom margins.


kerning

The adjustment of text that involves slightly decreasing or increasing the amount of space between any two adjacent letters to improve the overall appearance of text. The amount of kerning depends on the font design and the specific pair of letters.

You can use automatic kerning only with proportionally spaced TrueType fonts or similar scalable fonts that are larger than a certain minimum size. The minimum size varies from font to font.


leader

A line that draws the reader's eye from a callout to the appropriate part of the illustration.


leader character

A solid, dotted, or dashed line that fills the space used by a tab character. For example, leader characters are often used in a table of contents to draw the reader's eye across the space between a chapter name and the page on which the chapter begins.

Example:

Chapter 1............................. Page 5


line spacing

The amount of space from the bottom of one line of text to the bottom of the next line. Microsoft Word bases the line spacing on the font size of the text. For example, in single-spaced lines that contain 10-point text, the line spacing is approximately 10 points plus a small amount of extra space.

Word adjusts the line spacing to accommodate the largest font or the tallest graphic in that line.


link

Used to insert a copy of information created in Microsoft Word or another program into another Word document while maintaining a connection between the two files. When the information changes in the source file, the changes are reflected in the destination document. You can choose to update linked information manually or automatically.

When you link a Word document to another file, Word stores the link in the form of a field code.


localized version

A version of a program that has been translated into another language — also known as an international version. For example, France, Hungary, and the United States all use different localized versions of Microsoft Word.


main document

In a mail-merge operation, the document containing the text and graphics that stay the same for each version of the merged document — for example, the return address and body of a form letter.


macro

A sequence of Microsoft Word actions that you can record or write in the form of Visual Basic for Applications code. You can then run the macro to play back the actions.


macro project

A collection of macros stored in a document or template. The default name for a macro project is NewMacros.


MAPI

The Messaging Application Programming Interface (MAPI) standard. Microsoft Schedule+ and Microsoft Exchange Server conform to this standard.


master document

A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters. For example, you can view, reorganize, format, proof, print, and create a table of contents for multiple documents as a whole.


merge field

A placeholder that you insert in the main document. Merge fields direct Microsoft Word where to insert specific information from the data source. For example, insert the merge field «City» to have Word insert a city name, such as "Paris," that's stored in the City data field.


mirror margins

Margins of the left page are a mirror image of those of the right page. That is, the inside margins are the same width, and the outside margins are the same width. You can use mirror margins to set up facing pages for double-sided documents, such as books or magazines.


nonbreaking hyphen

A hyphen that's used to prevent a hyphenated word, number, or phrase from breaking if it falls at the end of a line. For example, you can prevent "e-mail" or "555-0123" from breaking; Microsoft Word will instead move the entire hyphenated item to the beginning of the next line.

If you want to view all the nonbreaking hyphens in a document, turn on formatting marks by clicking Show/Hide  [image]  [image]  on the Standard toolbar. Word uses this symbol  ( [image])  to represent a nonbreaking hyphen.


nonbreaking space

A space that's used to prevent multiple words from breaking if they fall at the end of a line. For example, you can prevent "M. Poirot" from breaking; Microsoft Word will instead move both words to the beginning of the next line.

If you want to view all the nonbreaking spaces in a document, turn on formatting marks by clicking Show/Hide   [image]  [image]  on the Standard toolbar. Word uses this symbol  ( [image])  to represent a nonbreaking space.


Normal style

The default paragraph style used in documents based on the Normal template (Normal.dot). Microsoft Word uses the font, font size, line spacing, text alignment, and other formatting currently defined for the Normal style whenever you start typing in a new document, unless you apply a different style to the text.


Normal template

A general-purpose template that you can use for any type of document. When you start Microsoft Word or click New Blank Document  [image], Word creates a new blank document that is based on the Normal template. You can modify this template to change the default document formatting or content.

You should store the Normal template in the Templates folder or in the User Templates or Workgroup Templates file location you specified on the File Locations tab (Tools menu, Options command). If Word can't find the Normal template in any of these locations or in your Word program folder, it creates a new Normal template with standard Word document settings.


normal view

A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.

To switch to normal view, click Normal on the View menu. Or click the Normal View button  [image]  on the horizontal scroll bar.


note reference mark

A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote. In the following graphic, the number 12 is a note reference mark.


numeric picture switch (\#)

Specifies how Microsoft Word will display the numeric result of a field. For example, the field {= SUM(ABOVE) \# $#,##0.00} displays a result such as "$4,455.70" because of the switch ("\# $#,##0.00"). This switch is called a "picture switch" because you use symbols to show how you want the field result to look.


object

A table, chart, graphic, equation, or other form of information you create and edit, often in a program other than Microsoft Word, and then insert and store in a Word document.


ODBC driver

A dynamic-link library (DLL) file that enables Microsoft Query and Microsoft Word to gain access to a particular data source. Each database program (such as Microsoft Access or dBASE) or database management system (such as Microsoft SQL Server) requires a different driver.


Open Database Connectivity (ODBC)

A standard method of sharing data between databases and other programs. ODBC drivers use the standard Structured Query Language (SQL) to gain access to data from sources outside Microsoft Word. Word provides Driver Manager and a set of ODBC drivers for popular database formats.


optional hyphen

A hyphen that's used to control where a word or phrase breaks if it falls at the end of a line. For example, you can specify that the word "nonprinting" breaks as "non-printing" rather than "nonprint-ing."

Normally, an optional hyphen is visible only if it breaks a word at the end of a line. If the word falls in the middle of a line, the optional hyphen isn't visible and isn't printed. If you want to view all the optional hyphens in a document (including the ones in the middle of lines), turn on formatting marks by clicking Show/Hide  [image]  [image]  on the Standard toolbar. Microsoft Word uses this symbol  ( [image])  to represent an optional hyphen.


outline level

Paragraph formatting you can use to assign a hierarchical level (Level 1 through Level 9) to paragraphs in your document. For example, after you assign outline levels, you can work with the document in outline view or in the Document Map.


outline numbered list

A list created by using the Bullets and Numbering command (Format menu) to apply a hierarchical structure to any list or document, including a legal or technical document. A document can have up to nine levels, and Microsoft Word does not apply built-in heading styles to the items in the list.


outline symbols

Symbols that are displayed beside paragraphs in outline view. You can use the symbols to display or hide subordinate levels of text and to reorganize text quickly.


outline view

A view that shows the headings of a document indented to represent their level in the document's structure. Outline view makes it easy to move quickly through a document, change the relative importance of headings, and rearrange large amounts of text by moving headings. You can also use outline view to develop or change the top-level structure of a master document by adding, rearranging, and removing subdocuments.

To switch to outline view, click Outline on the View menu. Or click the Outline View button  [image]  on the horizontal scroll bar.


overtype

To replace existing characters as you type. By default, Microsoft Word inserts characters as you type. You can select overtype mode by pressing the INSERT key or by double-clicking OVR on the status bar. (When you work in overtype mode, the letters "OVR" appear in black in the status bar at the bottom of the Word window.)


page break

The point at which one page ends and another begins. When you fill a page with text or graphics, Microsoft Word inserts an "automatic" (or soft) page break and starts a new page. To force a page break at a specific location, you can insert a "manual" (or hard) page break.

In print layout view, print preview, and in a printed document, text after a page break appears on a new page. In normal view, an automatic page break appears as a single dotted line across the page; a manual page break appears as a single dotted line marked "Page Break."


pan

To scroll continuously through a document by using the Microsoft IntelliMouse pointing device or Microsoft IntelliMouse TrackBall.


pane

In a split window, an area that you can view and scroll through separately from the rest of the document.


paragraph formatting

Formatting that controls the appearance of a paragraph — for example, indentation, alignment, line spacing, and pagination of a paragraph. You can apply paragraph formatting by using either the Paragraph command (Format menu), the Formatting toolbar, the ruler, or keyboard shortcuts. Formatting you apply with the Tabs, Borders and Shading, and Bullets and Numbering commands on the Format menu also affects paragraphs.


paragraph mark

The nonprinting symbol (¶) that Microsoft Word inserts when you press ENTER to end a paragraph. The paragraph mark stores the formatting you apply to the paragraph.


paragraph style

A combination of character and paragraph formatting characteristics that are named and stored as a set. After you create a paragraph style, you can select a paragraph and use the style to apply all of the formatting characteristics to the paragraph at one time. If you select just part of the paragraph, you can use the style to apply only the character formatting (such as bold or italic formatting) to the selection.

To apply a paragraph style, select the text and click a style name in the Style box. In the Style box, paragraph styles are identified by a paragraph mark (¶) to the right of the style name.


password

A unique string of characters used to prevent access to the protected item or document by unauthorized users. A password can contain any combination of letters, numerals, spaces, and symbols, and it can be up to 15 characters long. As you type a password, Microsoft Word masks each character you type by displaying an asterisk (*) instead of the actual character in the password. Passwords are case sensitive.


path

Information you type or select to find or point to a file or other information. For example, you might type or select c:\windows\notepad.exe — the drive name, folder name, and filename — to identify the location for the Notepad text editing program.


pen comments

If your system is equipped with a pen, the comments (called annotations in earlier versions of Microsoft Word) that you can insert directly in the document window. Word treats pen comments like any other drawing object. Pen comments don't appear in the comment pane, and Word doesn't insert comment marks in the document window.


personalized menu

A menu that shows only basic commands and commands that you use often. To expand a menu to show all the commands, click the arrows  [image]  at the bottom of the menu.


picture placeholder

A rectangle that represents an imported graphic in your document. You can increase scrolling speed by temporarily replacing graphics with picture placeholders. To turn picture placeholders on, click Options on the Tools menu, click the View tab, and then select the Picture placeholders check box.


print layout view

A view of a document as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions. You can edit and format text in print layout view; for example, you can drag a text box to a new position.

To switch to print layout view, click Print Layout on the View menu. Or click the Print Layout View button  [image]  on the horizontal scroll bar.


print preview

A view that shows how a document will look when you print it. You can view multiple pages at a time, magnify or reduce the size of the page on the screen, check page breaks, and make changes to text and formatting.

To display a document in print preview, click Print Preview on the File menu.


promote

In an outline, to change body text to a heading, or to change a heading to a higher level heading — for example, from Heading 6 to Heading 5.


property

A named attribute of a control or object that you set to define one of the object's characteristics (such as size, color, or screen location) or an aspect of its behavior (such as whether a control is inserted as floating so that you can position it where you want, or as inline so that it is positioned where you clicked in the text stream).


query

In Microsoft Query or Microsoft Access, a means of finding all the records stored in a data source that fit a set of criteria you name. In the Microsoft Knowledge Base, one or more phrases that give the Knowledge Base instructions on what to search for. Queries can contain operators, quotation marks, wildcard characters, and parentheses to help focus your search.


read-only

Describes a document that you can open and view but cannot save any changes you make to it. If you change a read-only document, you can save your changes only if you give the document a new name.


revision mark

A mark that shows where a deletion, insertion, or other editing change has been made in a document. Microsoft Word can track changes in one of two ways: by marking the revisions as you make them, or by marking the revisions later when it compares the two versions of the document.

To specify whether Word should show tracked changes and how you want inserted, deleted, and changed text to appear, click the Track Changes tab in the Options dialog box (Tools menu).

Tracked changes can appear as follows:


run mode

The time during which macros are running. During run mode, you interact with the macros as a user would.


ScreenTips

Notes that appear on the screen to provide information about a toolbar button or tracked change, or to display a comment, footnote, or endnote. ScreenTips also display the text that will appear if you choose to insert a date or an AutoText entry. You can show or hide ScreenTips at any time.


section

A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers. Until you insert section breaks, Microsoft Word treats a document as a single section.


section break

A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers. A section break appears as a double dotted line that contains the words "Section Break."


separator characters

Characters such as paragraph marks (¶), tabs ( [image]), or commas you choose to indicate where you want text to separate when you convert a table to text, or where you want new rows or columns to begin when you convert text to a table.

When you convert a table to text, Word substitutes row endings with paragraph marks and column boundaries with tabs, commas, or other marks you choose. If you want the text in each cell to be its own paragraph, choose paragraph marks as your separator characters.

When you convert text to a table, Word begins rows at paragraph marks and begins columns at tabs, commas, or other marks you choose. If you want the new table to contain only one column, choose paragraph marks as your separator characters.


shortcut menu

A menu that shows a list of commands relevant to a particular item. Among items for which you can display a shortcut menu are text, tables, words flagged by the spelling checker, and graphics.

To display a shortcut menu, right-click an item, or press SHIFT+F10.


server-side image map

A graphic that contains sensitive regions, or "hot spots," that a user can click. A server-side image map requires a script on a Web server that identifies the sensitive regions and their corresponding URLs.


sizing handle

A square handle that appears at each corner and along the sides of the rectangle that surrounds a selected drawing object. You drag a sizing handle to resize an object.


source file

A file or document that provides data, graphics, or other information to another document through a link. When you change information in a source file, you can update the linked information in the document it's linked to (this document is sometimes called the destination document).


special character

A character or symbol that doesn't appear on the keyboard but can be displayed on the screen and printed — for example, the copyright symbol (©).

To insert a special character into a document, click Symbol on the Insert menu, click the Special Characters tab, click the special character you want, and then click Insert.


Spike

A special AutoText entry that stores multiple items that you've deleted. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Office Clipboard to get the same result.


Standard toolbar

A toolbar that performs some of the most common tasks in Microsoft Word, such as opening, saving, and printing files.

To display or hide the Standard toolbar, point to Toolbars on the View menu, and then click Standard. If the button you want doesn't appear, click More Buttons  [image]  on the toolbar.


story

Text that's contained within a single text box or a chain of linked text boxes. You can have more than one story in the same document. Text will flow from one text box to another within a story, even if the text boxes are not adjacent or on the same page. For instance, you could have an article on page 1 of a newsletter that "jumps," or is continued, on page 3 and on page 4. In the same newsletter, you can have an article on page 2 that continues on page 4.


style

A combination of formatting characteristics — such as font, font size, and paragraph indentation — that you name and store as a set. When you apply a style to selected text, Microsoft Word applies all of the formatting instructions in that style at one time. To apply a style, select the text you want to format, and then click the style name in the Style box on the Formatting toolbar.

Microsoft Word has paragraph and character styles. A paragraph style controls all aspects of a paragraph's appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting. A character style affects only selected text to which you apply any of the formatting in the Font dialog box (Format menu), such as the font and size of text, and bold and italic formatting.


style area

A vertical area along the left edge of the document window that displays the name of the paragraph style that is applied to each paragraph. You can display style names by entering a measurement in the Style area width box (Tools menu, Options command, View tab).


subentry

An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."


subscript

Describes text that is slightly lower than other text on a line. Subscripts are often used in scientific formulas. In the graphic above, the number "2" is a subscript.


superscript

Describes text that is slightly higher than other text on a line. Microsoft Word automatically formats note reference marks as superscripts. In the graphic above, the numbers "1" and "2" are superscripts.


switch

When working with fields, a special instruction that causes a specific action to occur. Generally, an option is added to a field to modify a result. For example, depending on the switch, you can display a month in a DATE field as a number, as an abbreviation, or by its full name.


tab stop

A position you set for placing and aligning text on a page. Microsoft Word has four kinds of tab stops, as shown in the following table.

Button	Alignment
	Left text extends to the right from the tab stop.
	Center text is centered at the tab stop.
	Right text extends to the left from the tab stop until the tab's space is filled, and then the text extends to the right.
	Decimal text before the decimal point extends to the left, and text after the decimal point extends to the right.


table

One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.

In a table, the intersection of a row and a column forms one cell, in which you type text or insert graphics or data.

You can convert existing text into a table by selecting the text and then clicking Convert Text to Table on the Table menu.


table of authorities

A list of the references in a legal document, such as to cases, statutes, and rules, along with the numbers of the pages the references appear on.


table of contents

A list of the specific headings in a document, along with the numbers of the pages the headings appear on.


table of figures

A list of the captions for pictures, charts, graphs, slides, or other illustrations in a document, along with the numbers of the pages the captions appear on.


template

A special kind of document that provides basic tools for shaping a final document. Templates can contain the following elements:

•	Text or formatting that's the same in every document of the same type, such as a memo or a report

•	Styles

•	AutoText entries

•	Macros

•	Menu and key assignments

•	Toolbars


text box

A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on page or to give text a different orientation from other text in the document.


theme

A set of unified design elements that provide a look for your document by using color, fonts, and graphics. A theme helps you create professional and well-designed documents for viewing in Microsoft Word, on the Web, or in e-mail.

When you apply a theme to a document, the following elements are customized in your document:

•	Heading text styles

•	Body text styles

•	Images used in picture bullets

•	Page and table border colors

•	Horizontal lines

•	Background color or graphic

•	Hyperlink colors

When you use the Theme command (Format menu) to apply a different theme, Word automatically changes all the elements to the new styles.


title bar

A horizontal bar at the top of a window, dialog box, or toolbar that shows the name of the document, program, or toolbar.


toolbar

To display a toolbar, point to Toolbars on the View menu, and then click the toolbar you want. If the button you want doesn't appear, click More Buttons  [image]  on that toolbar. For Help on an option, press SHIFT+F1, and then click the option.


TrueType font

A font (typeface) that appears on a printed document exactly the way it appears on the screen. TrueType fonts are scalable to any font size. Several of these fonts are installed automatically when you install Windows.


uses for text frames

To position graphics or text that contains comments, footnotes, endnotes, or certain fields, use a frame. For other types of text, use a text box.


vertical ruler

A bar displayed along the left side of the document window. You can use the vertical ruler to adjust the top and bottom page margins and the row height in tables.

To display the vertical ruler in print layout view, click Ruler on the View menu. To display the vertical ruler in print preview, click the View Ruler button  [image].

Microsoft Word also has a horizontal ruler that you can use to indent paragraphs, set tab stops, adjust page margins, and change the width of columns in a table.


virus

A computer program or macro that "infects" computer files by inserting copies of itself into those files. When the file is loaded into memory, the virus can infect still other files. Viruses often have harmful side effects.


voice comments

Recordings that are attached to your document. To listen to voice comments (called voice annotations in earlier versions of Microsoft Word), you must have a sound card installed on your computer. To record voice comments, you must also have a microphone.


watermark

Any text or graphic that when printed appears either on top of or behind existing document text. For example, in a catalog of items for sale, you might want "Sold" to appear on top of the sold-out items. You would also use a watermark when you want a graphic, such as a company logo, or text, such as "Confidential," to appear lightly in the background of each printed page.


Web layout view

A view of a document as it will appear in a Web browser. For example, the document appears as one long page (without page breaks) and text and tables wrap to fit in the window.

To switch to Web layout view, click Web Layout on the View menu. Or click the Web Layout View button  [image]  on the horizontal scroll bar.


widow and orphan

A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page. The default setting in Microsoft Word prevents widows and orphans. To change the default setting, clear the Widow/Orphan Control check box. To locate this option, click Paragraph on the Format menu, and then click the Line and Page Breaks tab.


wizard

A feature that asks questions and then uses your answers to automatically lay out and format a document, such as a newsletter or a résumé.


Word publication

A Microsoft Word document that contains hyperlinks to another location, such as a range on a Microsoft Excel worksheet. You can use hyperlinks to go to another location in the same document or to another file on your hard disk, your network, an intranet, or the Internet.


working folder

The folder in which your documents appear when you use either the Open or Save As command (File menu). If you select another folder when opening or saving a document, that location becomes the working folder. You can specify a working folder if you open or save documents by using a particular folder.


Type a name for the macro you're about to record. The name must begin with a letter and can contain up to 80 letters and numbers. The name cannot contain spaces or symbols. If you don't type a valid name, the OK button is unavailable.


Creates a toolbar button you can click to run the macro you're about to record.


Assigns shortcut keys you can press to run the macro you're about to record.


Click the template in which you want to store the macro you're about to record.


Type a description for the macro you're about to record. If you assign the macro to a toolbar button, this description appears in the status bar when you point to the toolbar button. A description can contain as many as 255 characters, but only about 100 characters will fit on the status bar.


Click Toolbars to create a toolbar button to run the macro you're about to record, or click Keyboard to assign shortcut keys to run the macro.


Type a new name for the data field. The name can contain up to 40 characters and must start with a letter. The remaining characters can be letters, numbers, or underscore characters (_); you cannot use spaces.


Type a new name for the macro.


Type the text that you want to use as replacement text, paste it from the Clipboard, or select a recent entry from the list. To delete from your document the text in the Find what box, leave the Replace with box empty. To apply formatting to the replacement text, click Format.


Displays advanced search criteria. This button changes to Less while the advanced criteria are displayed. Click Less to hide the advanced criteria.


Click the direction in which you want to search. When you select All, Word searches the entire document. When you select Down or Up, Word does not search headers, footers, footnotes, or comments.


Distinguishes between uppercase and lowercase characters. When Match case is selected, Word finds only those instances in which the capitalization matches the text you typed in the Find what box. When you use wildcards, this option appears dimmed.


Searches for occurrences that are whole words and not part of a larger word. When you use wildcards, this option appears dimmed.


Finds English words that sound the same as the Find what text but that are spelled differently. For example, when you search for an English word that sounds like "red," Word will display "read." When you select this option, the Match Case and Find Whole Word Only check boxes appear dimmed.
This feature is only available when English is enabled for editing.


Replaces all forms of an English word in the Find what box with appropriate forms of an English word in the Replace with box. The Find what and Replace with words should be of the same part of speech — for example, both nouns or both verbs. For example, you can replace all forms of the verb "walk" with the appropriate forms of the verb "run." In this example, the sentence "The plaintiff walked up the stairs" will be changed to "The plaintiff ran up the stairs."
This feature is only available when English is enabled for editing.


Clears the formatting search criteria. Word removes the formatting search criteria listed below the Find what box.


Searches according to font, paragraph, language, style, tabs, frame, or highlight, with or without specifying text. Word lists formatting search criteria below the Find what box.


Lets you search for special characters, such as tabs or page breaks, in a document. When the Use wildcards check box is selected, you can also click wildcards and special search operators on the Special list.


Click Format or No Formatting to add or remove formatting search criteria listed below the Find what box. When Use Wildcards is selected, click Special to add wildcards, special characters, or special operators to the Find what box.


Distinguishes between uppercase and lowercase characters. When Match case is selected, Word finds only those instances in which the capitalization matches the text you typed in the Find what box.


Searches for occurrences that are whole words and not part of a larger word.


Searches for wildcards, special characters, or special search operators you added to the Find what box. To add such items, click Special and then click the item you want, or type the item in the Find what box. If the Use wildcards check box is cleared, Word considers the wildcards and special search operators to be plain text.


Finds words that sound the same as the Find what text but that are spelled differently.


Replaces all forms of the word in the Find what box with appropriate forms of the word in the Replace with box. The Find what and Replace with words should be of the same part of speech — for example, both nouns or both verbs. This option is unavailable if you've selected the Use wildcards or Sounds like check box.


Clears the formatting search criteria. Word removes the formatting criteria listed below the Find what or Replace with box.


When the insertion point is in the Find what box, sets search criteria based on font, paragraph, language, style formatting, tabs, frame, or highlight, with or without specifying text. Word lists formatting search criteria below the Find what box.

When the insertion point is in the Replace with box, sets font, paragraph, language, style formatting, tabs, frame, or highlight to apply to the replacement text. Word lists replacement text formatting below the Replace with box.


Adds special characters to the Find what or Replace with box. When the Use wildcards check box is selected, you can also click wildcards and special search operators on the Special list.


Click Format or No Formatting to add or remove formatting search criteria from below the Find what or Replace with box. Click Special to add wildcards, special characters, or special operators to the Find what or Replace with box.


Replaces the selected instance of the search criteria, finds the next occurrence, and then stops. If you want Word to automatically replace all occurrences of the search criteria in your document, click Replace All.


Replaces all occurrences of the search criteria in your document. If you want to review and selectively replace each occurrence, click Replace instead of Replace All.


Displays advanced search and replace criteria. This button changes to Less while these advanced criteria are displayed. Click Less to hide the advanced criteria.


Type the number of the specific item you want to go to.


Enter the name of the bookmark you want to go to.


Enter the name of the field you want to go to.


Enter the name of the object you want to go to.


Enter the name of the reviewer whose comments you want to go to.


Type the information you want to search for, paste it from the Clipboard, or click a recent entry from the list. To search for text that's in a particular format, click Format. If Word can't find the text you're searching for in your document, formatting search criteria may still be set from a previous search; if this is the case, click No Formatting to clear the formatting search criteria.


Lists the formatting search criteria that you set by clicking the Format button. Click No Formatting to clear this formatting search criteria.


Finds and selects the next occurrence of the text or formatting specified in the Find what box.


Click the type of location you want to move to. Then enter the item number in the Enter box and click Go To. If you want to browse through the document to move to each occurrence of the selected type of item, clear the Enter box and click Next or Previous.


Moves to the next occurrence of the item selected in the Go to what box. If the Enter box is empty, this button changes to Next so you can browse through the document for the items.


Moves to the previous occurrence of the item selected in the Go to what box. This button is available only when the Enter box is empty.


Closes this dialog box and retains the changes you made.


Click the type of location you want to move to in the Go to what box. Then enter the item number in the Enter box and click Go To. If you want to browse through the document to move to each occurrence of the selected type of item, clear the Enter box and click Next or Previous.


Type the text that you want to use as replacement text, paste it from the Clipboard, or select a recent entry from the list. To delete from your document the text in the Find what box, leave the Replace with box empty. To apply formatting to the replacement text, click Format.


Differentiates between half-width and full-width characters. If the Differentiate between half-width and full-width characters check box is selected, this feature will differentiate between half-width and full-width characters when searching for text entered in the Find what box. If the Japanese check box under Nonspecific Search is selected, this check box cannot be used.


Japanese check box
To search for a term without differentiating between hiragana and katakana, old kana and new kana, and sounds like  [image]  and  [image] [image], select the Japanese check box under Nonspecific Search. Click Options, click the Nonspecific Search tab, and then set the type of characters or expressions that should not be differentiated for the search.


English check box
To search for text where the reading is the same as the search string, but the spelling is different, select the English check box.


Options button ([Nonspecific Search])
Sets expressions or types of characters that should not be differentiated when conducting a Nonspecific Search for Japanese text. If the Japanese check box is not selected, this button cannot be used.


Nonspecific Search group box
For Japanese, searches text without differentiating between hiragana and katakana, old kana and new kana. For English, searches for text with the same meaning but different spelling as the search string.


Finds words with kashidas that match the kashida search criteria.


Finds words with diacritics that match the diacritic search criteria.


Finds words with alef hamzas that match the alef hamza search criteria.


Finds words with control characters that match the control character search criteria.


Finds words with kashidas that match the kashida search criteria.


Finds words with diacritics that match the diacritic search criteria.


Finds words with alef hamzas that match the alef hamza search criteria.


Finds words with control characters that match the control character search criteria.


Displays tracked changes on the screen as you review the document.


Prints tracked changes with the document.


Sets the marks that Word uses to display different kinds of changes — for example, an underline for inserted text and a strikethrough for deleted text.


Marks changes in the current document and keeps track of each change by reviewer name. Click Options to change the marks Word uses to track changes.


Shows the author of the selected change, along with the date and time the change was made.


Finds and selects the previous tracked change.


Finds and selects the next tracked change.


Accepts the selected tracked change and removes change highlighting from it.


Rejects the selected tracked change and removes change highlighting from it.


Displays all the tracked changes in your document.


Displays the original, unchanged document so you can see how the document will look if you reject all tracked changes.


Hides all tracked changes so you can see how the document will look if you accept all changes.


Click Changes with highlighting to display all the tracked changes in your document. Click Changes without highlighting to hide the changes and see how the document will look if you accept all changes. Click Original to display the original, unchanged document so you can see how the document will look if you reject all tracked changes.


Accepts all the tracked changes in your document and removes change highlighting from it.


Rejects all the tracked changes in your document and removes change highlighting from it.


Reverses the last acceptance or rejection of a tracked change.


The Cancel button closes this dialog box without saving any changes you have made. The Close button closes this dialog box and retains the changes you made.


Click Route document to to send the document to the next person on the routing slip (or back to the sender if you are the last recipient). Click Send copy to forward a copy to someone else.


These will be the recipients of your routed document when you click Route. To add recipients, click Address. To remove a recipient, click the name, and then click Remove.


Adds recipients to the routing slip.


Removes the selected recipient from the To list above. This button is unavailable if the To list is empty.


Type what you want to appear as the subject line of the electronic mail that contains the routed document. Word automatically inserts the document Title, which you can accept, modify, or delete.


Type the text you want to appear in the electronic mail message that contains the routed document.


Routes the document to reviewers one after another, in the order they appear in the To list above. After reviewing the document, each reviewer points to Send To (File menu) and then clicks Routing Recipient to route the document to the next reviewer on the routing slip.


Routes the document to all reviewers at once. Each recipient returns a separate copy of the document with tracked changes or comments. You can merge the comments and tracked changes into the original document to simplify your review of the changes (open the original document, and then click Merge Documents on the Tools menu).


Sends a routed document back to you automatically after the last recipient closes it.


Sends an electronic mail message to notify you when each recipient forwards a routed document.


Click Comments to let reviewers insert comments but not change the contents of the document. Click Tracked Changes to turn on revision marking, which tracks all changes the reviewer makes in the document. Click Forms if you are routing a form that you want recipients to complete without modifying the form itself. If you click (none), the reviewers' changes are not tracked, so you can't highlight or merge them.


Adds the routing slip to the document and closes this dialog box without sending the document. Click Add Slip when you want to continue to edit the document. Click Route when you want to send the document.


Adds the routing slip to the document and sends it according to the currently selected options. This button is unavailable if the To list is empty.


Removes all the recipients from the To list and deletes any text you typed in the Message text box. If you changed the contents of the Subject box, Word restores the default text.


This is the electronic or online address from which the routed document will be sent. This is usually your own electronic mail address.


Click All at once to send a separate copy to all reviewers at the same time. Click One after another to send a single copy to each person on the list in turn, which lets each reviewer see the comments of all previous reviewers.


Click  [image]  or  [image]  to move the selected recipient up or down the routing list. If you click One after another below, the document goes to recipients in the order they appear in the To list.


Base text
Displays the text that will be used as the base text. You can change the base text by typing different text in the box.


Ruby text
Type the text you want to use as the phonetic guide for the base text.


Alignment
Select the horizontal alignment you want to use for the ruby text (phonetic guide). Check the Preview pane to see how the alignment will look in your document.


Font
Select the font you want to use for the ruby text (phonetic guide).


Character size
Select the character size you want for the ruby text (phonetic guide).


Group button
Aligns all ruby text (phonetic guide) over multiple base text characters.


Mono button
Aligns ruby text (phonetic guide) over individual base text characters.


Remove all button
Removes all ruby text (phonetic guide).


Default Readings
Restores ruby text (phonetic guide) to the values provided by the Input Method Editor (IME), if present.


Change all button
Adds the same ruby text (phonetic guide) to all instances of the base text in this document. This feature is not supported in all languages.


Preview pane
Shows a preview of the text.


Number of times used
Shows you the number of times the unsupported formatting is used in the document.


Warning
Some of the formatting you can use in Word 2000 is not supported by your target application. The Summary box displays information about which formatting is not supported by your target application and the change Word will automatically make when you click Continue.


Summary pane
Some of the formatting you can use in Word 2000 is not supported by your target application. The Summary box displays information about unsupported formatting in the document. When you click Continue, Word automatically makes the formatting changes described in this box and saves the document in the selected format.


Tell me more button
Describes and shows samples of the changes that will occur in your document when Word replaces the unsupported formatting.


Continue button
Makes the formatting changes described in the Summary box and then saves the document in the selected format.


Horizontal ruler

The markers on the horizontal ruler display settings for the paragraph that contains the insertion point. To change the settings for indents, margins, and column widths, drag the markers on the horizontal ruler. To set a tab stop by using the horizontal ruler, click the  [image]  button at the left end of the horizontal ruler until you see the type of tab you want, and then click the ruler to set a tab stop.


Vertical ruler

The markers on the vertical ruler display settings for the top and bottom margins of pages and the height of rows in tables. To adjust these settings, drag the markers on the vertical ruler.


Scroll bar

The shaded bars along the right side and bottom of a document window. To scroll to another part of the document, drag the box or click the arrows in the scroll bar.


Selection bar

The invisible column between the left edge of the document window and the left margin of the page. To select text, position the pointer in the selection bar next to the text you want to select, and then click or drag.


Split box

When the pointer changes to  [image]  or  [image], drag to split the window into two panes, or drag the split off the screen to remove it.


Status bar

The bar at the bottom of the document window that displays information about a command or toolbar button, an operation in progress, or the location of the insertion point. To see a ScreenTip for an item on the status bar, rest the mouse pointer over the item for a moment. Double-click the name of a key or mode to turn it on or off.


Style area

The vertical pane at the left edge of the document window that shows the names of paragraph styles. To adjust the size of the style area, drag its vertical border.


Title bar

Drag the title bar to move a window or dialog box. To maximize a window or restore it to its previous size and location, double-click the title bar.


Window border

This is the edge of the window. When the pointer changes to an arrow, drag to resize the window.


Maximize

Enlarges an application or document window to fill the screen. To restore the window to its previous size and location, click  [image], or double-click the title bar.


Minimize

Reduces an application or document window to an icon. To restore the window to its previous size and location, click  [image], or double-click the title bar.


Restore

Restores a window to its previous size and location.


Size

Activates the arrow keys on the keyboard so you can change the size of the application or document window by using the keyboard.


Move

To use the arrow keys on the keyboard to change the location of the application or document window, click Move.


Close

Closes the application or document. Prompts you to save any unsaved changes before closing.


Move

Activates the arrow keys on the keyboard so you can move the application or document window by using the keyboard.


Toolbar

Contains buttons that give you quick access to many commands and features. To see the name of a button, point to it with the mouse. To display or hide toolbars, use the Toolbars command on the View menu. To make an anchored toolbar a floating toolbar, or vice versa, double-click a blank area on the toolbar.


This is the currently selected conflicting change. For each conflicting change, you can accept your change, the other person's change, or both (so you can resolve the conflict later).


Click Show my change to see your version of the conflicting change. Click Other change to display the conflicting change made by the previous reviewer.


For the selected conflicting change, accepts your change and rejects the other reviewer's change. The next time the other reviewer opens the document, the Office Assistant notifies the reviewer that a conflicting change has been rejected.


For the selected conflicting change, accepts the other reviewer's change and rejects your change.


For all the conflicting changes in the document, accepts your changes and rejects the other reviewer's changes. The next time the other reviewer opens the document, the Office Assistant notifies the reviewer that conflicting changes have been rejected.


The Cancel button closes this dialog box without saving any changes you have made. The Close button closes this dialog box and retains the changes you made.


For all the conflicting changes in the document, accepts the other reviewer's changes and rejects all your changes.


Keeps both changes so you can resolve the conflict when you finish working in the document, but before you close the document.


Keeps all conflicting changes made by everyone who has worked in the document so you can resolve the conflicts when you finish working in the document, but before you close it.


Section direction
Determines whether a section's direction is right-to-left or left-to-right.


Left to right
Sets the alignment and reading order of a section from left to right.


Right to left
Sets the alignment and reading order of a section from right to left.


Prints line numbers in the left margin of the selected sections.


Enter the starting line number.


Enter the distance you want between the right edge of line numbers and the left edge of the document text. The default distance, Auto, is 0.25 inch (0.13 inch for newspaper-style columns).


Enter the number by which you want to increment line numbers. For example, to print line numbers 5, 10, 15, 20, and so on, type 5 in the Count by box.


Starts line numbering at the beginning of the document with the number in the Start at box and numbers lines continuously throughout the document.


Starts line numbering at the beginning of each section with the number in the Start at box.


Starts line numbering at the beginning of each page with the number in the Start at box.


Click the scheme you want to use for line numbering.


Clear the check box in front of each document section that you want to exclude from protection.


Turns the invisible grid on or off. You can turn Snap objects to grid on or off temporarily by pressing the ALT key while you drag or draw an object.


Enter the amount of horizontal space you want between vertical gridlines.


Enter the amount of vertical space you want between horizontal gridlines.


Enter the point at the left edge of the page where you want the invisible grid to begin. This option is unavailable when Use margins is turned on.


Enter the point at the top edge of the page where you want the invisible grid to begin. This option is unavailable when Use margins is turned on.


Use margins check box
Uses the upper-left corner of the document area within the margins as the grid origin.


Display gridlines on screen check box
Displays gridlines on the screen. This option does not print the gridlines.


Vertical every edit box
Type or select the amount of space you want between vertical gridlines.


Vertical every check box
Displays vertical gridlines on the screen.


Horizontal every
Type or select the amount of space you want between horizontal gridlines.


Default button
Saves the current settings as the default settings for the drawing grid. Changes you make affect all new documents based on the Normal template (Normal.dot).


Snap objects to other objects
Automatically aligns objects with other AutoShape objects.


Sorts all rows in the list, including the first row.


Excludes the first row from being sorted with the list. If you use the Numbering command (Format menu) to format multiple rows as header rows, Word skips those rows when sorting.


Sorting in a table: Click the column you want as the basis for sorting the rows in your table.

Sorting paragraphs: Click Paragraphs to reorder paragraphs based on the first word of each paragraph. Click Field 1 to sort by the first field in each paragraph.


Click the type of data you want to sort.


Click a column if you want to specify more than one column as the basis for sorting. Click (none) to cancel the secondary sorting criteria.


Sets additional sorting criteria, including single-column sorting, case sensitivity, and the character Word uses between fields.


Sorts from the beginning of the alphabet, the lowest number, or the earliest date.


Sorts from the end of the alphabet, the highest number, or the latest date.


Click the language whose sorting rules you want Word to use.


Click No header row to sort all rows in the list, including the first row. Click Header row to exclude the first row from being sorted with the list. These options are unavailable if the current selection is a Word table.


Click Other to use a field delimiter character other than a tab or comma and then type the field delimiter character in the Other box. Each paragraph mark in the selection is the end of a record.


Sorts only the selected column and leaves the rest of the columns in their current order.


Click the character that separates the fields in a record. You can't use a paragraph mark (¶) as a field delimiter character because Word reserves the paragraph mark as a record delimiter. The Separate fields at group options are unavailable if the current selection is a Word table.


Click Tabs if a tab character separates each field.


Click Commas if a comma character separates each field.


Click Other to use a field delimiter character other than a tab or comma and then type the field delimiter character in the Other box. You can't use a paragraph mark (¶) as a field delimiter character because Word reserves the paragraph mark as a record delimiter.


Specifies whether the sort should be restricted to the selected column and whether it should distinguish between uppercase and lowercase letters.


Sorts a capitalized word before a lowercase word.


Click the language whose sorting rules you want Word to use.


Generates a sort list in which all right-to-left text is listed first, followed by all left-to-right text.


Sorts text as if the Hebrew character "he" were not present. In an alphabetic sort, text beginning with he is sorted alphabetically by the character that follows the he.


Sorts text regardless of the presence of diacritics.


Sorts text as if the Arabic character "alef lam" were not present. In an alphabetic sort, text beginning with alef lam is sorted alphabetically by the character that follows the alef lam.


Sorts text regardless of the presence of kashidas.


Horizontal text (Picture Position tab)
Choose the horizontal alignment, layout, and position options you want for the object.


Alignment radio button (Picture Position tab)
Aligns the object to the left, center, or right relative to a column, page, margin, or character.


Horizontal alignment list
Choose to align the object relative to the center of, left of, or right of the column, page, margin, or character.


Horizontal alignment relative to list
Choose whether you want to align the object relative to a column, page, margin, or character.


Horizontal absolute position radio button
Aligns the object horizontally using the amount of space you specify between the left edge of the object and the left edge of the page or column, the left margin, or a character.


Horizontal absolute position spinner
Enter the amount of space you want between the left edge of the object and the left edge of the page or column, the left margin, or a character.


Absolute position to the left of list
Click the point from which you want to position the left edge of the selected AutoShape.


Vertical text (Picture position tab)
Choose the vertical alignment and position options you want for the object.


Vertical alignment radio button (Picture Position tab)
Aligns the object to the top, center, bottom, inside or outside relative to a page, margin, or line.


Vertical alignment list (Picture position tab)
Choose to align the object relative to the top, center, bottom, inside, or outside of the page, margin, or line.


Vertical alignment relative to list (Picture Position tab)
Choose whether you want to align the object relative to a page, margin, or line.


Vertical absolute position radio button (Picture Position tab)
Aligns the object vertically using the amount of space you specify between the top edge of the object and the page, margin, paragraph, or line.


Vertical absolute position spinner (Picture Position tab)
Enter the amount of space you want between the top edge of the object and the page, margin, paragraph, or line.


Vertical absolute position below list (Picture Position tab)
Click the point from which you want to position the top edge of the selected AutoShape.


Options text (Picture Position tab)
Choose the options you want for aligning objects with text, locking objects in a fixed position, and allowing objects to overlap.


Move object with text check box (Picture Position tab)
Moves the selected object up or down on the page if you move the paragraph to which the object is anchored.


Lock anchor check box (Picture Position tab)
Keeps the object anchor in the same place. When you move the object, it remains positioned relative to the same point on the page.


Allow overlap check box (Picture Position tab)
Allows objects with the same wrapping style to overlap.


Wrapping style (Text wrapping tab)
Choose the text wrapping style you want for the selected object.


Square bitmap (Text Wrapping tab)
Wraps text around all sides of the square bounding box for the selected object.


Tight bitmap (Text Wrapping tab)
Wraps text tightly around the edges of the actual image (instead of wrapping around the object's bounding box). After you click Tight and then click OK, you can adjust the dotted wrapping perimeter by

clicking the Text Wrapping button on the Picture toolbar and then clicking Edit Wrap Points. Drag the dotted line or sizing handles to reshape the wrapping perimeter.


Through bitmap (Text Wrapping tab)
Same as Tight, but wraps inside any parts of the object that are open. After you click Through and then click OK, you can adjust the dotted wrapping perimeter by clicking the Text Wrapping button on the Picture toolbar, and then clicking Edit Wrap Points. Drag the dotted line or sizing handles to reshape the wrapping perimeter.


Top and bottom (Text Wrapping tab)
Wraps text around the top and bottom of the object but not on the sides. Text stops at the top of the object and restarts on the line below the object.


Behind text bitmap (Text wrapping tab)
Removes text wrapping and places the object behind text in the document. The object floats on its own layer. You can move the object in front of or behind text or other objects by using the Order commands on the Draw menu.


In front of text bitmap (Text wrapping tab)
Removes text wrapping and places the object in front of text in the document. The object floats on its own layer. You can move the object in front of or behind text or other objects by using the Order commands on the Draw menu.


In line with text bitmap (Text Wrapping tab)
Places the object at the insertion point in a line of text in the document. The object remains on the same layer as the text.


Wrap text (Text Wrapping tab)
Click the sides around which you want Word to wrap text.


Both sides radio button (Text Wrapping tab)
Wraps text around the left and right sides of the object (if there's room). This option is only available when you select Square, Tight, or Through under Wrapping style.


Left only radio button
Wraps text around the left side of the object (if there's room). No text wraps on the right side of the object. This option is only available when you select Square, Tight, or Through under Wrapping style.


Right only radio button
Wraps text around the right side of the object (if there's room). No text wraps on the left side of the object. This option is only available when you select Square, Tight, or Through under Wrapping style.


Largest only radio button
Wraps text around the left or right side, whichever is widest. This option is only available when you select Square, Tight, or Through under Wrapping style.


Distance from text (Text Wrapping tab)
Enter the space you want between the text and the top, bottom, left, and right edges of the object. The Top and Bottom boxes are unavailable when Tight or Through is selected under Wrapping style. The Left and Right boxes are unavailable when Top & Bottom is selected under Wrapping style. You can not set the distance from text when Behind text, In front of text, or In line with text is selected under Wrapping Style.


Top distance from text
Type or select the amount of space you want between the text and the top edge of the object.


Bottom distance from text
Type or select the amount of space you want between the text and the bottom edge of the object.


Left distance from text
Type or select the amount of space you want between the text and the left edge of the object.


Right distance from text
Type or select the amount of space you want between the text and the right edge of the object.


Book layout radio button
Aligns a picture with the inside or outside margin of the page or the page itself. For example, if the picture appears on an odd page number in the document and you choose Inside of Margin, Word aligns the picture on the left, inside the margin of the page.


Enter the number of columns you want to split the selected cells into.


Enter the number of rows you want to split the selected cells into.


Merges the selected cells and then applies the Rows and Columns settings to the entire selection. Select this check box when you want to quickly reconfigure your table (for example, to change a 3-by-3 table to a 4-by-4 table). Clear this check box if you want to apply the values in the Rows and Columns boxes to each selected cell individually.


Click the fill color you want for the selected AutoShape. Click Fill Effects if you want to use a pattern, gradient, texture, or picture fill. Select the Semitransparent check box to make the selected solid-color fill partially transparent.


Click the line options you want.

For more information, click  [image]  and then click the individual line option.


Click the arrow options you want.

For more information, click  [image]  and then click the individual arrow option.


Enter the height, width, and rotation values you want.

For more information, click  [image]  and then click the individual option.


Sets the height and width of the selected object as a percentage of the original size.

For more information, click  [image]  and then click the individual option.


This is the original size of the selected picture. The settings under Original size are available only when the current selection is a picture.


wrapping style line (layout tab)
Click the way you want text to wrap around the selected object.

For more information, click  [image]  and then click the individual wrapping style.


square option (layout tab)
Wraps text around all sides of the square bounding box for the selected object.


tight option (layout tab)
Wraps text tightly around the edges of the actual image (instead of wrapping around the object's bounding box). After you click Tight and then click OK, you can adjust the dotted wrapping perimeter by clicking the Text Wrapping button on the Picture toolbar and then clicking Edit Wrap Points. Drag the dotted line or sizing handles to reshape the wrapping perimeter.


Enter the amount you want to trim off the left, right, top, and bottom sides of the selected picture. Enter a negative number to add white space to a side. All the settings under Crop from are relative to an unscaled picture.


Adjust any image options you want to change.

For more information, click  [image]  and then click the individual option.


Enter the amount of space you want between each edge of the selected text box and the text inside it.


Changes the appearance of the selected callout. This button is available only if the selected object includes a callout leader — the line between the callout and the part of the illustration you want to emphasize.


Converts the selected text box to a Word frame. To modify the frame, use the Frame command (Format menu).


In line with text bitmap (Layout tab)
Places the object at the insertion point in a line of text in the document. The object remains on the same layer as the text.


Behind text (Layout tab)
Removes text wrapping and places the object behind text in the document. The object floats on its own layer. You can move the object in front of or behind text or other objects by using the Order commands on the Draw menu.


In front of text (Layout tab)
Removes text wrapping and places the object in front of text in the document. The object floats on its own layer. You can move the object in front of or behind text or other objects by using the Order commands on the Draw menu.


Horizontal Alignment (Layout tab)
Choose the horizontal alignment you want for the object.


Left radio button (Layout tab)
Aligns the left edge of the object with the left margin of the document. To make additional adjustments to the alignment, click Advanced, and then click the Picture Position tab.


Center radio button (Layout tab)
Aligns the center of the object with the center of the document. To make additional adjustments to the alignment, click Advanced, and then click the Picture Position tab.


Right radio button (Layout tab)
Aligns the right edge of the object with the right margin of the document. To make additional adjustments to the alignment, click Advanced, and then click the Picture Position tab.


Other radio button (Layout tab)
Aligns the object using measurements you specify. Click Advanced, and then click the Picture Position tab to specify the absolute position where you want to align the object.


Advanced button
Sets options for horizontal and vertical alignment as well as additional text wrapping options.


This command is not available because there is a memory or disk problem.


This command is not available because a document window is not active.


This command is not available because the document is locked for editing.


This command is not available because this part of the master document is locked for editing.


This command is not available because this document is being edited in another application.


This command is not available because the Clipboard window is active.


This command is not available because outline view is not active.


This command is not available because outline view is active.


This command is not available because online layout view is active.


This command is not available because some or all of the current selection is not in a table.


This command is not available because some or all of the object does not refer to a table.


This command is not available because the current selection is in a table.


This command is not available because the object refers to a table.


This command is not available because the current selection is in a text box.


This command is not available because the object refers to a text box.


This command is not available because the current selection is not in the main document window.


This command is not available because the current selection is in a header or footer.


This command is not available because the object refers to a header or footer.


This command is not available because the current selection is in a footnote, endnote, or comment.


This command is not available because the object refers to a footnote, endnote, or comment.


This command is not available because the document does not contain footnotes.


This command is not available because the document does not contain endnotes.


This command is not available because the document does not contain comments.


This command is not available because the Clipboard is empty or not valid.


This command is not available because no text is selected.


This command is not available because the object is empty.


This command is not available because the object does not refer to simple range or selection.


This command is not available because it cannot operate on the current selection.


This command is not available because the window is minimized.


This command is not available because the current selection is not an object.


This command is not available because the object does not refer an OLE object.


This command is not available because the current selection is not a picture.


This command is not available because page view is not active.


This command is not available because the recorder is active.


This command is not available because the recorder is not active.


This command is not available because Apple Event recording is active.


This command is not available because an entire table is not selected.


This command is not available because the object does not refer to an entire table.


This command is not available because there is nothing to link to, or a link already exists.


This command is not available because the current selection is in a frame.


This command is not available because the object refers to a framed paragraph.


This command is not available because the document is a protected document.


This command is not available because the current selection is in a protected area of the document.


This command is not available because the object refers to a protected area of the document.


This command is not available because the Find or Replace dialog box is open.


This command is not available because the current selection is not a complete table row.


This command is not available because the current selection is a drawing object.


This command is not available because the object refers to a drawing object.


This command is not available because the current selection is a block.


This command is not available because this document is in another application.


This command is not available because the window is zoomed to its maximum size.


This command is not available because the current selection is at the end of a table row.


This command is not available because the object refers to the end of a table row.


This command is not available because preview mode is not active.


This command is not available because preview mode is active.


This command is not available because OLE is not available.


This command is not available because the current window cannot be split.


This command is not available because the document is not a mail merge main document.


This command is not available because the AutoFormat dialog box is open.


This command is not available because there are no macros running.


This command is not available because the current selection spans a frame or note boundary.


This command is not available because the object spans a frame or note boundary.


This command is not available because the current selection is an OLE object.


This command is not available because the current mail merge main document needs a data source.


This command is not available because formatting information has not been copied.


This command is not available because the current mail merge main document needs a data source with a header record.


This command is not available because the document is a rich text edit control.


This command is not available because a dialog box is active.


This command is not available because the current mail merge main document has no merge fields.


This command is not available because the document map is active.


This command is not available because the document is already protected.


This command is not available because the document is already unprotected.


This command is not available because the document does not contain footnotes or endnotes.


This command is not available because a footnote separator window is active.


This command is not available because a footnote continuation window is active.


This command is not available because an endnote separator window is active.


This command is not available because an endnote continuation window is active.


This command is not available because it is currently unimplemented.


This command is not available because there is no command to undo.


This command is not available because no commands have been undone.


This command is not available because there is no last action to repeat.


This command is not available because no AutoText entry is available.


This command is not available because there is no current selection.


This command is not available because no object or picture is selected.


This command is not available because the current selection is not valid for converting from text to table.


This command is not available because the current selection is not valid for converting from table to text.


This command is not available because the current selection is not valid for a table heading.


This command is not available because a table cannot be inserted here.


This command is not available because multiple cells to merge are not selected.


This command is not available because the current selection is not within a table.


This command is not available because the current selection cannot be framed.


This command is not available because the current selection is not within a frame.


This command is not available because the current selection is not a graphic.


This command is not available because pictures of this format cannot be disassembled.


This command is not available because the current selection does not contain a form field.


This command is not available because there are no links.


This command is not available because the current selection does not contain a frame.


This command is not available because selection must be rectangular.


This command is not available because the window is not maximized or minimized.


This command is not available because the application window is not maximized or minimized.


This command is not available because the application window is zoomed to its maximum size.


This command is not available because the application window is minimized.


This command is not available because the current selection is not in an editable list or table.


This command is not available because the current selection is not a drawing object.


This command is not available because drawing objects are disabled for printing.


This command is not available because the selected drawing objects are not all on a single visible page.


This command is not available because no callouts are selected.


This command is not available because the current selection is not in a picture document.


This command is not available because no freeform shapes are selected.


This command is not available because the current selection is in a table or a block.


This command is not available because the Spike AutoText entry does not exist.


This command is not available because a macro is currently running.


This command is not available because the separator, continuation, or cont. notice is already set to its default.


This command is not available because a separator, continuation, or cont. notice window is not active.


This command is not available because no sound equipment is installed on your computer.


This command is not available because the spelling checker is not installed on your computer.


This command is not available because the grammar checker is not installed on your computer.


This command is not available because the spelling checker or grammar checker is not installed on your computer.


This command is not available because the Clipboard does not contain an image that can be pasted onto a button.


This command is not available because there is no previous section to go to.


This command is not available because this is the last section.


This command is not available because the current selection is not in a header or footer.


This command is not available because the current selection does not consist of two or more subdocuments.


This command is not available because the selected subdocuments are not of the same nesting level.


This command is not available because the selected subdocuments are not contained by the same master document.


This command is not available because the current selection is not in a subdocument.


This command is not available because the selection may not span a subdocument boundary.


This command is not available because the Accept or Reject Changes dialog box is open.


This command is not available because the AutoFormat dialog box is open.


This command is not available because the AutoFormat dialog box is not open.


This command is not available because it is not a WordBasic macro command, but it can be assigned to a toolbar, menu, or shortcut key.


This command is not available because there are no macros open.


This command is not available because there are no tracked changes in the active document.


This command is not available because there is no previous section.


This command is not available because the current selection is in a field.


This command is not available because the current button is not a built-in button.


This command is not available because Microsoft Graph is not available.


This command is not available because the check box control is not available.


This command is not available because the spin control is not available.


This command is not available because the scroll bar control is not available.


This command is not available because the label control is not available.


This command is not available because the text box control is not available.


This command is not available because the command button control is not available.


This command is not available because the option button control is not available.


This command is not available because the list box control is not available.


This command is not available because the combo box control is not available.


This command is not available because the toggle button control is not available.


This command is not available because the frame control is not available.


This command is not available because the image control is not available.


This command is not available because Microsoft Draw is not available.


This command is not available because Microsoft Excel is not available.


This command is not available because Microsoft WordArt is not available.


This command is not available because Microsoft Equation is not available.


This command is not available because Microsoft Photo Editor Scan is not available.


This command is not available because Microsoft Draw 8.0 is not available.


This command is not available because Microsoft Clip Gallery is not available.


This command is not available because the current document is not a master document.


This command is not available because the current document is a master document.


This command is not available because the subdocuments are collapsed in the current master document.


This command is not available because the document is a mail merge main document.


This command is not available because the current selection is not formatted with automatic bullets or numbering.


This command is not available because the current selection is not formatted with automatic outline numbering.


This command is not available because the document is read-only.


This command is not available because the current document has only one section.


This command is not available because the selection contains heading level styles.


This command is not available because the selection is not at the start of a paragraph.


This command is not available because the selection is a picture.


This command is not available because the current paragraph has no text.


This command is not available because the current document is not a valid mail merge main or data document.


This command is not available because the command is not in Word for Windows.


This command is not available because there is no active AutoFormat action in the Tip Wizard.


This command is not available because no address book provider has been found.


This command is not available because Microsoft Word Help is not installed.


Sorry, this feature is not yet implemented.


This command is not available because tables are not allowed in a vertical frame.


This command is not available because tables are not allowed in a vertical text box.


This command is not available because tables are not allowed in a footnote or endnote of a vertical document.


This command is not available because checkbox/dropdown form fields are not allowed in vertical text flow.


This command is not available because selection must be rectangular and have the same number of columns with continuous boundaries.


This command is not available because specified cells, rows, or columns must be rectangular and have the same number of columns with continuous boundaries.


This command is not available because selection must have multiple columns.


This command is not available because the number of columns selected must be the same for all rows in the selection when the selection contains cells that extend across more than one row.


This command is not available because the selection must have all cells on the rows.


This command is not available because the selection must have multiple rows.


This command is not available because the current selection is a mail attachment.


This command is not available because the current document is a mail document.


This command is not available because the current selection is not a text box.


This command is not available because more than one text box is selected.


This command is not available because a linked text box is selected.


This command is not available because more than one picture or drawing object is selected.


This command is not available because more than one person is allowed to change this document at the same time.


This command is not available because versions are being recorded for this document.


This command is not available because online layout view is not active.


This command is not available because the document is a version of another open document.


This command is not available because Outlook is not installed in the computer.


This command is not available because a valid hyperlink object is not selected.


This command is not available because the command is invalid on an unsaved or imbedded document.


This command is not available because the current selection contains more than one hyperlink object.


This command is not available because no navigation is in progress.


This command is not available because Word is inside a frame.


This command is not available because the current selection is not a floating object.


This command is not available because the object is not a text box.


This command is not available because wrapped objects must reside in a main or header document.


This command is not available because the current selection is a text box in a group.


Click the template whose styles you want to preview or apply to the active document. Click (current) to preview or use the styles that are currently applied to the document.


Displays the active document as it will look with styles applied from the selected template. If your document doesn't have many Word built-in styles applied, you may not notice many formatting differences.


Displays the active document as it will look with styles applied from the selected template. If your document doesn't have many Word built-in styles applied, you may not notice many formatting differences.


Displays a sample document formatted with styles from the selected template.


Displays a list of the styles used in the selected template and samples of the style formats.


This is the name of the template whose styles display in the Preview box below. Click one of the options under Preview to change the way Word displays the styles from this template.


Click one of the options under Preview to change the way Word displays the styles from the selected template.


Click the style you want to search for.


Describes the formatting of the style that is selected in the Find what style box.


Displays the name of the style you selected in the Style dialog box. You can modify this style or type a new name to create a new style.


Click Paragraph to create a new paragraph style, or click Character to create a new character style. This option is unavailable if you are modifying an existing style because you cannot change the type of an existing style.


Click a style name if you want to base the formatting of the new or modified style on an existing style.


Click the style you want Word to apply to the next paragraph. When you press ENTER at the end of a paragraph formatted with the new or modified style, Word applies the Style for following paragraph style to the following paragraph.


Shows how your document will look with the selected options.


Describes the formatting of the style that appears in the Name box.


Adds the style to the template that is attached to the active document, which makes the style available for new documents based on the template. When this check box is not selected, Word adds the style only to the active document.


Automatically redefines this style whenever you apply manual formatting to any paragraph with this style. Word updates all paragraphs in the active document that are formatted with the style.


Displays a list of formatting commands that you can use to define the style.


Assigns a shortcut key to the style.


Changes the style definition to match the formatting of the current selection.


Restores the formatting of the selection to that of the original style definition.


Automatically changes the style definition to match the formatting of the current selection, without displaying this dialog box. To turn off automatic updating, click Style (Format menu), select the style, click Modify, and then clear the Automatically update check box.


This is the name of the style you can either redefine or reapply.


Changes the formatting of the current style to the formatting you applied to the selected text.


Creates a new style with the formatting of the selected text.


AutoRedefine is turned on for this style. The format you just applied would change an existing format in this style. Word can either change the definition of the style (which affects all paragraphs in the document with this style) or create a new style with the format you just applied.


Displays the automatic summary for the active document by highlighting the summary. The rest of the document is displayed in gray.


Displays the automatic summary for the active document by hiding all the document text except that which is part of the summary.


Inserts the automatic summary at the beginning of the document, where you can edit or save it as part of the document.


Inserts the automatic summary into a new document. The new document is not linked to the original document.


Click the size you want for the automatic summary.


Updates the property sheet (File menu, Properties command) for the active document by copying the top five keywords to the Keywords box and by copying the summary text into the Document contents box (Contents tab). This command replaces the previous contents of the Keywords and Document contents boxes.


Click the summary options you want.

For more information, click  [image]  and then click the individual option.


Click the type of summary you want.

For more information, click  [image]  and then click the individual option.


Click the special character you want to add to your document, and then click Insert.


Click a font to display its character set in the grid below.


Click the symbol you want to add to your document, and then click Insert.


Displays the key combinations assigned to the selected symbol.


Click the character subset you want to jump to in the symbol grid. The Subset list is unavailable if the currently selected font does not contain subcategories.


Inserts the selected symbol in your document and leaves the dialog box open so you can insert more symbols.


Changes the shortcut key assignments for the selected symbol.


Adds a symbol to your AutoCorrect list.


Click a font to display its character set in the grid below.


This is the character set for the font selected in the Font box above. Click the symbol you want to use and then click OK.


Click the character subset you want to jump to in the symbol grid. The Subset list is unavailable if the currently selected font does not contain subcategories.


Enter the number of columns you want in your table.


Enter the number of rows you want in your table.


Enter the column width. Click Auto to insert columns of equal size between the document margins.


Displays the predefined format selected in the Table AutoFormat dialog box.


Converts text to a table, using the character you type in the box as a column marker.


Automatically applies predefined formats to your table, including borders and shading.


Converts text to a table, using the character you click as a column marker.


Fixed column width
Choose this option if you want the columns to always be a specific size in inches. Type or click the column width you want. Click Auto to insert columns of equal size between the document margins.


AutoFit to contents
Automatically adjusts the width of columns in the table based on the amount of text you type.


AutoFit to window
Automatically resizes the table so that it fits within the window of a web browser. When the window size of the web browser changes, the table size automatically adjusts to fit within the window.


Set as default for new tables check box
Saves the current number of columns and rows, AutoFit behavior setting, and table format as the default settings for when you create a new table.


AutoFit behavior
Choose the option you want for sizing columns in the table. Choose Fixed column width if you want the columns to always be a specific size in inches or if you want the columns to be of equal size between the page margins. Choose AutoFit to contents if you want Word to automatically adjust the column width based on the amount of text it contains. Choose AutoFit to window if the table will be viewed in a web browser and you want it to automatically resize so that it always fits inside the window of the browser.


Table size text
Select the number of rows and columns you want in your table.


Top cell margin
Sets the top margin for all cells in the table. To control the top margin setting for an individual cell, click Options on the Cell tab (Table Properties dialog box).


Bottom cell margin
Sets the bottom margin for all cells in the table. To control the bottom margin setting for an individual cell, click Options on the Cell tab (Table Properties dialog box).


Left cell margin
Sets the left margin for all cells in the table. To control the left margin setting for an individual cell, click Options on the Cell tab (Table Properties dialog box).


Right cell margin
Sets the right margin for all cells in the table. To control the right margin setting for an individual cell, click Options on the Cell tab (Table Properties dialog box).


Allow spacing between cells check box
Select this option to set the amount of space between cells in the table.


Allow spacing between cells in a table edit box
Type or select the amount of space you want between cells in the table.


Allow table to break across pages check box
Allows the table to be broken when it is too large to fit on the page. Clear this check box when you want to force the table to move to the top of the next page in the document.


Automatically resize to fit contents check box
Automatically resizes columns in the table to accommodate text or graphics. If you type a word that is longer than the width of the column, the column adjusts to accommodate the text. If you don't want the columns to resize as you type, clear this check box.


Converts the selected table to text, with each cell converted to a separate text paragraph.


Converts the selected table to text, with each column marker converted to a tab.


Converts the selected table to text, with each column marker converted to a comma.


Converts a table to text, with each column marker converted to the character you type in the Other box.


Click the character you want Word to use as a delimiter in place of each column marker.


Convert nested tables
Converts all tables to text, including nested tables. Clear this option if you only want to convert the outermost table to text.


Sets the default spacing between tab stops.


Extends text to the right from the tab stop.


Centers text at the tab stop.


Extends text to the left from the tab stop. If text fills the space to the left of the tab stop, the text often extends to the right.


Aligns a decimal point at the tab stop. Text or numbers without a decimal point extend to the left of the tab stop.


Inserts a vertical line at the tab stop.


Click the dotted, dashed, or solid line option to fill the empty space to the left of a tab stop. Click 1 None to leave the space blank or to remove a previously applied leader line.


Adds no leader line to the left of the tab stop, or removes a previously applied leader line.


Fills the empty space to the left of a tab stop with a dotted leader line.


Fills the empty space to the left of a tab stop with a dashed leader line.


Fills the empty space to the left of a tab stop with a solid leader line.


Lists the tab stops that will be cleared from the selected paragraphs when you click OK. Word does not clear these tab stops if you click Cancel.


Sets a tab stop using the current settings.


Clears the tab stop that is selected in the Tab stop position box. Word lists the tab stops to be cleared at the bottom of the dialog box and actually clears them when you click OK.


Clears all the custom tab stops listed in the Tab stop position list. Word lists the tab stops to be cleared at the bottom of the dialog box and actually clears them when you click OK.


Type the measurement for a new tab stop, or click an existing tab stop and then type a new measurement for it.


Click the way you want text to be aligned at the tab stop. To change the alignment for an existing tab stop, click it in the Tab stop position box, and then click the new alignment option.


Click the dotted, dashed, or solid line option to fill the empty space to the left of a tab stop. Click 1 None to leave the space blank or to remove a previously applied leader line.


Enters a bullet character in the middle of a space to the left of a tab stop.


Lists the tab stops that will be cleared from the selected paragraphs when you click OK. Word does not clear these tab stops if you click Cancel.


Click the type of border and shading you want. To remove borders and shading, click None.


Shows how your document will look with the selected options.


Applies the border formatting specified by the selected design in the Formats box.


Applies the shading formatting specified by the selected design in the Formats box.


Applies the font formatting specified by the selected design in the Formats box.


Applies the color formatting specified by the selected design in the Formats box.


Automatically adjusts the size of the table based on the amount of text in the table.


Applies the specified formatting to table headings.


Applies the specified formatting to the first column of the table.


Applies the specified formatting to the last row of the table.


Applies the specified formatting to the last column of the table.


Select the parts of a table that you want Word to format with the specified formatting.


Select the formats you want Word to apply to the table.


Column (number) label  (Column tab)
Tells you which column is currently selected in the table. The current measurements of the column are displayed below. To change the width of the column, click Preferred width and then select the width you want. Click the Measure in list to set the column width in a fixed measurement (such as inches) or as a percentage of the whole table.


Preferred width (Column tab)
Click this check box and then type or choose the column width you want. Click the Measure in list to change the column width to a fixed measurement (such as inches) or a percentage of the whole table.


Column width spinner (Column tab)
Type or choose the column width you want. Click the Measure in list to change the column width to a fixed measurement (such as inches) or a percentage of the whole table.


Measure in list box (Column tab)
Choose whether you want to measure the column width with a fixed measurement (such as inches) or as a percentage. Choose Percent if the table will be viewed in a Web browser. In Web layout view, the column width is measured as a percentage of the screen.


Previous Column (Column tab)
Selects the previous column in the table.


Next Column (Column tab)
Selects the next column in the table.


Top bitmap, Vertical alignment  (Cell tab)
Adds text to the top of the cell. Text moves towards the bottom of the cell as new text is added.


Center bitmap, VericalVertical alignment  (Cell tab)
Adds text to the center of the cell. Text moves towards the cell's top and bottom edges as new text is added.


Bottom bitmap, Vertical alignment  (Cell tab)
Adds text at the bottom of the cell. Text moves toward the top of the cell as new text is added.


Preferred width (Cell tab)
Click this check box and then type or choose the width you want for the selected cell. Click the Measure in list to change the cell width to a fixed measurement (such as inches) or a percentage of the whole table.


Cell width edit box (Cell tab)
Type or choose the width you want for the selected cell. Click the Measure in list to change the cell width to a fixed measurement (such as inches) or a percentage of the whole table.


Measure in edit box (Cell tab)
Choose whether you want to measure the width of the selected cell with a fixed measurement (such as inches) or as a percentage. Choose Percent if the table will be viewed in a Web browser. In Web layout view, the cell width is measured as a percentage of the screen.


Options button (Cell tab)
Sets cell margin, text wrapping, and automatic fit text options for the selected cell.


Row (number) text     (Row tab)
Tells you which row is currently selected in the table. The current measurements of the row are displayed below. To change the row height, click Specify height and then select the height you want.


Specify height check box (Row tab)
Changes the row height. Type or select the row height you want.


Row height edit box
Changes the row height. Type or select the row height you want.


Row height is list (Row tab)
Choose At least to specify a minimum row height. If cell contents cause the cell to exceed the height specified, Word adjusts the height of the row to fit the text or pictures. Choose Exactly to specify a fixed row height. If cell contents exceed the fixed height, only the text or pictures that fit within the row height will print or display in the Web page.


Allow row to break across pages check box (Row tab)
Allows the text in a table row to split across a page break.


Repeat as header row at the top of each page check box (Row tab)
Designates the selected rows to be a table heading that is repeated on subsequent pages if the table spans more than one page. This option is available only if the selected rows include the top row of a table.


Previous row button (Row tab)
Moves to the previous row in the table.


Next Row button (Row tab)
Moves to the next row in the table.


Align table left bitmap (table tab)
Aligns the table with the left margin of the page.


Align table center bitmap (Table tab)
Centers the table on the middle of the page.


Align table right bitmap (Table tab)
Aligns the table with the right margin of the page.


None bitmap (Table tab)
Does not wrap text around the table. The picture shows where the text will resume with the table in its current position.


Around bitmap (Table tab)
Wraps text around the table. The picture shows how the text will wrap around the table in its current position.


Positioning button (Table tab)
Sets the horizontal and vertical position of the table, distance from surrounding text, and other options. This button is unavailable unless you choose to wrap text around the table.


Size label (Table tab)
The current measurements of the table are displayed below. To change the width of the table, click Preferred width and then select the width you want. Click the Measure in list to set the table width in a fixed measurement (such as inches) or as a percentage of the page width (or screen width, if you're working in Web layout view).


Preferred width check box (Table tab)
Click this check box and then type or choose the table width you want. Click the Measure in list to change the table width from a fixed measurement (such as inches) to a percentage of the page width (or screen width, if you're working in Web layout view).


Table width spinner (Table tab)
Type or choose the table width you want. Click the Measure in list to change the table width from a fixed measurement (such as inches) to a percentage of the page width (or screen width, if you're working in Web layout view).


Measure in list box (Table tab)
Choose whether you want to measure the table width in a fixed measurement (such as inches) or as a percentage. Choose Percent if the table will be viewed in a Web browser. In Web layout view, the table width is measured as a percentage of the screen.


Specifies the direction of a table.


Sets the direction of a table to right-to-left, with the first cell starting in the upper-right of the table and continuing to the left.


Borders and shading button (Table tab)
Sets border styles, colors, widths, shading, patterns, and other options for the table.


Options button (Table tab)
Sets default cell margins, spacing between cells, options for breaking the table across a page, and automatically sizing columns to fit text as you type.


Indent from left (Table tab)
Type or select the number (such as inches) that you want to indent the table from the left margin


Translates the selected text from Simplified Chinese characters into Traditional Chinese characters.


Translates the selected text from Traditional Chinese characters into Simplified Chinese characters.


Substitutes the variants of characters used in Taiwan, Hong Kong, and Macao.


Translates common terms in addition to translating characters.


Click the orientation you want for text in the selected cells, text box, or frame.


Orients text horizontally in the selected cells, text box, or frame. This is the default text orientation.


Orients text vertically, bottom-to-top.


Orients text vertically, top-to-bottom.


Shows how your document will look with the selected options.


Displays the word or phrase you selected or displays the last word you looked up. If the selected word is not in the thesaurus, the name of the box changes to Not found. To look up a different word, type it in the Replace with synonym box and then click Look Up.


Click the meaning that best matches the context of the selected word or phrase. If Word does not find a synonym for the selected word or phrase, the Meanings box displays an alphabetic list of entries that are similar in spelling to the word or phrase.


Displays all synonyms, antonyms, or related words for the word you select in the Meanings or Alphabetical list box. To look up a word, type it in the Replace with Synonym box and then click Look Up.


Replaces the selected word or phrase in your document with the word or phrase in the Replace with Synonym box.


Displays a list of synonyms for the word in the Replace with Synonym or Looked up box.


Displays the last word that you looked up, its meanings, and synonyms for it.


Fit in line check box
Compresses and rotates the selected text so that it fits within one character space in the line.


Remove button
Removes fit-in-line formatting from the selected text.


Preview
Shows what your document will look like with the selected options. This preview is effective for laying out vertical text in documents. Horizontal layout will not display properly.


Select the long citation text in your document. In the Selected text box, edit and format the text the way you want the long citation to appear in your table of authorities (you can insert line breaks and apply character formatting using shortcut keys, or delete the text if you don't need a long citation).


Assigns the selected citation to the category you click in this box. To create a custom category, click Category. Within each category, Word sorts the citations alphabetically.


Select the citation text in your document. In the Short citation box, edit the text the way you want the short citation to appear in your table of authorities. If you don't need a long citation, delete the text in the Selected text box before you click Mark or Mark All.


Helps you find the next citation in your document by searching for words or abbreviations commonly found in citations, such as in re, v., Ibid, or Sess. When Word finds these characters in a citation, select the full citation.


Adds your citation to the table of authorities. Word uses any text in the Selected text box to create a long citation and uses the text in the Short citation box to create a short citation. After you click Mark, this dialog box stays open so that you can mark multiple citations.


Marks all occurrences of the same text in your document. Edit the citation in the Short citation box, and then click Mark All.


Creates a custom category for your table of authorities. You can create up to 16 categories or edit existing ones.


Click a short citation in the Short citation box to display its long citation. If the short citation precedes the long citation in your document, or if no long citation exists, Word displays "Authority not available" in the Long citation box.


Lists the existing short citations in your document. To mark selected text with an existing short citation, click the short citation in this list and then click Mark or Mark All. To create a new short citation, select the text in the document, and then edit the selected text in the Short citation box.


Click the name of the category you want to change.


Type a new name for the category you selected in the Category box, and then click Replace.


Changes the title of the category you select in the Category box to the name you type in the Replace with box.


Shows how your document will look with the selected options.


Builds a table either by using custom heading styles or by using field entries instead of styles.


Marks text in the document as an index entry.


Marks index entries automatically by opening and using an index file to mark the entries.


Applies custom formatting to your index. This button is available only when you click From Template in the Formats box.


Applies custom formatting to your table of contents. This button is available only when you click From Template in the Formats box.


Marks and categorizes the citations you want to include in a table of authorities.


Applies custom formatting to your table of authorities. This button is available only when you click From Template in the Formats box.


Applies custom formatting to your table of figures. This button is available only when you click From Template in the Formats box.


Click the built-in format you want to apply to your table of contents. To create your own format, click From Template, and then click Modify.


Click the name you want to use as a caption for your table, or click (none) for no caption.


Click the built-in format you want to apply to your table of figures. To create your own format, click From Template, and then click Modify.


Click the built-in format you want to apply to your table of authorities. To create your own format, click From Template, and then click Modify.


Tells Word how to list index subentries. Click Indented to list index subentries below entries. Click Run-in to list index subentries on the same line as the main entries.


Lists index subentries below main entries.


Lists index subentries on the same line as the main entries.


Click the built-in format you want to apply to your index. To create your own format, click From Template, and then click Modify.


Displays page numbers for each entry in your table. Page numbers appear next to each entry unless you select the Right align page numbers check box.


Aligns page numbers with the right margin. Click a pattern in the Tab leader box to add dots, lines, or dashes between table entries and page numbers.


Replaces five or more page references to the same authority with the text "Passim."


Retains character formatting for long citations.


Formats the index for the number of columns you enter. To use the same number of columns as in the document, click Auto.


Click the category of references you want Word to compile.


Includes captions in the table of figures. Click the caption you want in the Include caption list.


Click the number of heading levels you want to display in your table of contents. To assign styles to heading levels, click Modify.


Adds dots, lines, or dashes between entries and page numbers. For no tab leader, click (none). Tab Leader is available only when the Right align page numbers check box is selected.


Sorts words that begin with an accented letter under a separate heading. For example, sorts words that begin with À and A separately.


Displays the figure number label for the Table of Figures.


Sets the number of outline labels added to a Table of Contents.  Outline labels differ by heading style.


Separates the topic and the page number with a solid line, a dotted line, or a broken line.  This option can only be used if the Right align page numbers check box is selected.


Hides index headings.


Each time the lead character of an index topic changes, the index topics are sorted and displayed under the heading of the lead character of the topic.


General text (Table of Figures tab)
Choose the options you want.


Web preview
Shows how the table will look when viewed in a Web browser.


Language list
Select the language you want to use for the table.


Marks the selected text as a table of contents entry in your document.


Displays the text you selected in your document for a table of contents entry. You can edit the table of contents entry here. Only the table of contents entry, and not the text in the document, is affected.


Displays the selected text for a table of contents entry. You can edit the table of contents entry here. Only the table of contents entry, and not the text in the document, is affected.


Displays the text you selected in your document for a table of contents entry. You can edit the table of contents entry here. Only the table of contents entry, and not the text in the document, is affected.


Adds the table of contents entry to the group you click. This setting is relevant only if your document contains more than one contents list. If your document contains only one table of contents, accept C, which is the default setting.


Applies the level you click to the table of contents entry. For example, if you click 4 in the Level box, Word creates a level-4 table of contents entry.


Displays the selected text for a table of contents entry. You can edit the table of contents entry here. Only the table of contents entry, and not the text in the document, is affected.


Tells Word to use a style other than Caption to build your table of figures. If you select the Style check box, click a style in the Style box.


Builds your table of figures by using a style other than Caption. If you select the Style check box, click a style in the Style box.


Tells Word to use a style other than Caption to build your table of figures. If you select the Style check box, click a style in the Style box.


Builds a table of figures from table entry (TC) fields instead of or in addition to styles. If you select the Table entry fields check box, click the appropriate letter in the Table identifier list (the Table identifier corresponds to the \f switch in your TC fields).


Builds a table of figures by using only the table entry (TC) fields that contain the identifier you click. This setting is relevant only if you included the \f switch in your TC fields.


Click the document elements you want Word to use to build your table of figures.


Builds your table of contents by using styles you click in the Available styles list. For each style you select, type a number in the TOC level box.


Type the number of the table of contents level you want to assign to the corresponding style listed under Available styles.


Select the styles you want to use to build your table of contents.


Builds a table of contents by using table entry fields instead of or in addition to styles. To build a table of contents using only table entry fields, clear the Styles check box.


Clears the Table entry fields check box and restores the Heading 1 through Heading 3 styles as the TOC level 1, 2, and 3 styles, respectively.


Builds a table of contents from table entry (TC) fields instead of or in addition to styles. Select both the Styles check box and the Table entry fields check box to build your table of contents by using both styles and table entry (TC) fields.


Assigns the shortcut key displayed in the Press new shortcut key box to the selected command, macro, font, AutoText entry, style, or symbol.


Click the category that contains the command, macro, font, AutoText entry, style, or symbol for which you want to modify shortcut key assignments. If you can't find the right category, click All Commands to display all the built-in Word commands.


Press the keys you want to assign to the selected command, macro, font, AutoText entry, style, or symbol. If the key combination you press is already assigned to something else, Word lists the existing keyboard assignments below the Press new shortcut key box.


Displays the current shortcut key assignments, if any, for the currently selected command, macro, font, AutoText entry, style, or symbol. If you click Assign, Word adds the new keyboard shortcut to any existing ones.


Closes this dialog box and retains the changes you made.


Removes the shortcut key assignment you select in the Current keys box.


Removes your custom shortcut key assignments and restores the original Word shortcut key assignments in the template or document currently selected in the Save changes in box.


Saves shortcut key changes in the location you click. If you click Normal.dot, the keyboard shortcuts will be available to any document based on the Normal template.


The shortcut key combination in the Press new shortcut key box is already assigned to this item. If you click Assign, Word removes this assignment and assigns the shortcut key to the new item instead.


Describes the currently selected option.


Displays a sample of the selected font.


Assigns the currently selected command, macro, font, AutoText entry, style, or symbol to the keyboard shortcut that appears in the Press new shortcut key box. If the keyboard shortcut is currently assigned to a different item, pressing Assign removes this assignment and assigns it to the new item instead.


Click the command, macro, font, AutoText entry, style, or symbol for which you want to assign or remove a shortcut key assignment. If you don't see the item you want, click a different item in the Categories box.


Click the item for which you want to add, change, or remove a shortcut key assignment, and then press a new shortcut key combination in the Press new shortcut key box. Click Remove to unassign the selected shortcut key combination, or click Reset All to restore the original Word shortcut key assignments.


Type the protection password for this document. If you don't know the password, you cannot accept or reject tracked changes, insert or delete comments, change protected form fields, or remove protection from the document.


Click Update page numbers only if you haven't changed the names of any headings or TOC entries. If you click Update entire table, Word might take a little longer to update the table of contents because it updates the TOC entry names as well as the page numbers.


Updates the page numbers in your table but does not update the names of any TOC entries.


Updates the TOC entry names as well as the page numbers. Word may take longer to update the entire table, so click Update entire table only when you have modified the names of headings or TOC entry fields in your document.


alternative text

Descriptive text that appears as an alternative to a graphic image on a Web page. Alternative text is used by Web browsers to display text during image downloads, for users who have graphics turned off, and for users who rely on screen reading software to convert images on the screen to spoken words.


coordinate pair

A pair of values representing the x- and y-coordinates of a point that are stored in a two-dimensional array that can contain coordinates for many points.

The following example creates a zero-based array that contains the coordinate pairs 50, 150 and 100, 200. Note that when you dimension the array, the size of the first dimension is the number of points you want to include, and the size of the second dimension is two (the first position within the dimension is for the x-coordinate, the second is for the y-coordinate).

Dim cpArray(1, 1)

cpArray(0, 0) = 50     ' The x-coordinate of the first point

cpArray(0, 1) = 150    ' The y-coordinate of the first point

cpArray(1, 0) = 100    ' The x-coordinate of the second point

cpArray(1, 1) = 200    ' The y-coordinate of the second point


default properties and methods

Many objects have a default property or method. Visual Basic applies the default property or method to a given object to resolve an expression that wouldn't otherwise be valid. You can write statements that use default properties or methods more concisely by omitting the default keywords. For example, the Item method is the default method for most collections in Word, so the following statements are equivalent.

ActiveDocument.Paragraphs.Item(1).Alignment = wdAlignParagraphCenter

ActiveDocument.Paragraphs(1).Alignment = wdAlignParagraphCenter

Note   Default properties and methods are indicated by a blue dot in addition to the property or method graphic that appears before the name in the Object Browser.


design and run modes

Microsoft Office and the Visual Basic Editor have two modes: design mode and run mode.

In design mode, you can design custom dialog boxes and controls and write code. Events do not fire and event procedures do not automatically run in design mode.

In run mode, you interact with your application the way a user would: events fire, and event procedures run. You cannot edit code in run mode.


predefined bookmark

Bookmarks that Word automatically sets in each document. For example, the "\Sel" predefined bookmark refers to the current selection or the insertion point.


programmatic identifier (ProgID)

An identifier in the form OLEServerName.ObjectName (for example, Excel.Sheet or PowerPoint.Slide) that's used by the Windows registry to uniquely identify an object.


RGB value

Value returned by the RGB function; specifies a color as a combination of red, green, and blue values. The RGB function has the following syntax:

RGB(red, green, blue)

The arguments specify the red, green, and blue components of the color as integers from 0 (zero) through 255.


story

A document area that contains a range of text distinct from other areas of text in a document. For example, if a document includes body text, footnotes, and headers, it contains a main text story, footnotes story, and headers story.

There are 11 different types of stories that can be part of a document, corresponding to the following WdStoryType constants: wdCommentsStory, wdEndnotesStory, wdEvenPagesFooterStory, wdEvenPagesHeaderStory, wdFirstPageFooterStory, wdFirstPageHeaderStory, wdFootnotesStory, wdMainTextStory, wdPrimaryFooterStory, wdPrimaryHeaderStory, and wdTextFrameStory. The StoryRanges collection contains the first story for each story type available in a document. Use the NextStoryRange method to return subsequent stories.


text frame

The area within a shape that can contain text.


theme

A set of unified design elements that provide a look for your document using color, fonts, and graphics. A theme helps you easily create professional and well-designed documents for viewing in Microsoft Word, on the Web, or in e-mail.


Word Add-in Library (WLL)

A stand-alone, dynamic-link library that, when loaded, can add custom commands that extend the functionality of Word. Commands and functions in a loaded WLL are also available to Visual Basic projects. WLLs are written and compiled in programming languages such as C and C++.


When you are saving a version, this is where you type comments for the version. When you are viewing comments for an existing version (by clicking View Comments in the Versions dialog box), you can't type in this box. Once you enter a comment, you cannot modify it.


Describes the currently selected version of the document.


Click Save Now to store the current state of the document as a new version. To open a previous version, click the version, and then click Open.


Automatically saves a version of the document each time you close the document. Clear this check box if you want to save a version only when you click Save Now. Saving multiple versions of a document increases the file size; if your document becomes too large, delete unneeded versions.


Stores the current state of the document as a separate version. Click Save Now, and then type a comment for the version in the Save Version dialog box.


Opens the currently selected version. To revert to an earlier version, open it and then use the Save As command (File menu) to replace the current version of the document.


Deletes the selected versions from your document.


Displays the entire comment for the selected version. Click View Comment when the comment is too long to fit in the list above.


Closes this dialog box and retains the changes you made.


Click Save Now to save the current state of the document as a new version.


Click the converter you want to use to open the file.


Encode list
Select the encoding you want to use when saving this document. For more information, type the keywords About encoded text files in the Office Assistant.


Plain text radio button
Uses the standard encoding for your system.


Other encoding radio button
Select this option when you want to select a specific encoding standard from the list.


Text
Select Plain text to encode the document with the standard encoding for your system. Select Other encoding if you want to select a different type of encoding for the document.


Show Preview button
Displays the preview pane, where you can view how your document will look with the currently selected encoding.


Preview pane
Shows how your document will look with the currently selected encoding.


Hide Preview
Hides the preview pane.


OK button (Preview pane hidden)
Saves the changes you made and then closes this dialog box.


Cancel button (Preview pane hidden)
Closes this dialog box without saving the changes you made.


Characters edit box
Type the text you want to compress into one line.


Enclose in brackets check box
Encloses the text you type with one set of brackets.


Bracket drop-down list
Select the type of bracket you want.


Remove button
Removes Two Lines In One formatting from the selected text in your document.


Preview
Shows how your text will look.


Theme or stationery for new e-mail message text (Personal Stationery)
Choose a theme to help you design your stationery. Each theme uses color, fonts, textures, and bitmaps that are designed to give your stationery a professional look. The name of the currently selected theme is displayed below. Click Theme to select a different one.


Theme button
Click this button to choose a different theme for your stationery. Microsoft Word includes more than 30 professionally-designed themes you can use to create custom stationery.


Name of theme
Displays the name of the current theme. Click Theme to see what the theme looks like or to select a different one.


Use theme font check box
Clear this checkbox if you want to use a different font for your stationery. Click each of the Font buttons below to select fonts for sending new mail messages or replying and forwarding messages.


New mail messages text
Click the Font button to choose the font you want to use in your stationery when sending new mail messages. If the button is unavailable, clear the Use theme’s font check box above.


Font button (New mail messages)
Click this button to choose font and formatting options for text used in new mail messages.


Font sample (New mail messages)
Shows a sample of the current font and formatting that will be used when you send a new e-mail message.


Replying or forwarding messages
Click the Font button to choose the font you want to use in your stationery when replying to or forwarding mail messages. If the button is unavailable, clear the Use theme’s font check box above.


Font button (Replying or forwarding messages)
Click this button to choose font and formatting options for text used in replying to or forwarding messages.


Font sample (Replying or forwarding messages)
Shows a sample of the current font and formatting that will be used when you reply to or forward an e-mail message.


Mark my comments with check box
Choose this check box to mark comments you make within the body of an e-mail message, identifying them as your comments. Microsoft Word adds the text (usually your name) to the beginning of comments you make. You can change the text that marks the beginning of your comments by typing different text in the box.


Mark my comments with edit box
Type the text you want to mark the beginning of your comments. Microsoft Word adds the text to the beginning of comments you make within an e-mail message.


Name of signature drop-down list
Choose the name of the signature you want to edit or delete.


Add button (E-mail signature tab)
Saves the signature using this name. To automatically add this signature to the bottom of messages, choose its name in the Signature for new messages list.


Delete button (E-mail Signature tab)
Deletes the currently selected signature.


New button (E-mail signature tab)
Clears the name of the current signature and the text and formatting of the current signature so that you can create a new one.


Signature edit box
Type and format the text you want to use as your signature at the bottom of e-mail messages.


Font drop-down list
Select the name of the font you want to apply to selected text or to new text you type.


Font size drop-down list
Select the font size you want to apply to selected text or to new text you type. The sizes in the font list depend on the currently selected font and your printer.


Bold button
Makes the selected text bold. If the selection is already bold, clicking this button removes the bold formatting.


Italic button
Makes the selected text italic. If the selection is already italic, clicking this button removes the italic formatting.


Underline button
Underlines the selected text. If the selection is already underlined, clicking this button removes the underline formatting.


Left paragraph button
Aligns the selected text in your signature to the left.


Center paragraph button
Centers the selected text in your signature.


Right paragraph button
Aligns the selected text in your signature to the right.


Font color button
Formats the selected text in your signature with the color you choose.


Picture button
Inserts a picture into your signature.


Hyperlink button
Inserts a hyperlink into your signature.


Signature for new messages list box
Choose the signature you want to use when you send new e-mail messages.


Signature for replies and forwards list
Choose the signature you want to use when you reply to or forward e-mail messages.


Text: Type the title of your e-mail signature or choose from the list (E-mail Signature)
Type the name you want to use to save the signature.


Choose your default e-mail signature text
Choose the signature you want to include at the bottom of e-mail messages.


Double-click the document you want to activate.


Includes footnote and endnote text in the above statistics.


Displays the number of pages in the active document.


Displays the number of words in the active document.


Displays the number of characters in the active document, not including spaces. Character count doesn't include the following characters: tabs, line breaks, paragraph marks, page breaks, column breaks, section breaks, and hidden text.


Displays the number of characters in the active document, including spaces. Character count doesn't include the following characters: tabs, line breaks, paragraph marks, page breaks, column breaks, section breaks, and hidden text.


Displays the number of paragraphs in the active document.


Displays the number of lines in the active document.


Displays the number of pages, words, characters, paragraphs, and lines in the active document.


Displays information about the WordPerfect for DOS command selected in the Command keys box.


Click a WordPerfect for DOS command to display Help about the command. The topics "Welcome," "Help Details," and "Help Options" display information about using Help for WordPerfect Users.


Displays information about the WordPerfect for DOS command selected in the Command keys box.


Sets options for Help for WordPerfect Users.


Demonstrates the Word equivalent of the WordPerfect for DOS command selected in the Command keys list.


Follow these instructions to learn how to perform the task in Word. Click Demo Now if you want Word to perform the task for you.


Demonstrates the above procedure in Word.


Displays instructions or demonstrates a Word equivalent when you press a WordPerfect for DOS key combination. When this check box is selected, WPH appears in the status bar.


Changes the functions of the PAGE UP, PAGE DOWN, HOME, END, and ESC keys to their WordPerfect equivalents.


Displays the mouse pointer during demonstrations.


Displays Help bubbles that present additional information during demonstrations.


Click the demonstration speed you want.


Displays instructions when you press WordPerfect keys in Word or when you select a WordPerfect command in the Help for WordPerfect Users dialog box.


Displays instructions when you press WordPerfect keys in Word or when you select a WordPerfect command in the Help for WordPerfect Users dialog box.


Demonstrates the Word equivalent of the selected WordPerfect for DOS command or key combination, depending on the settings under Help options.


Mouse simulation displays the mouse pointer during demonstrations. Demo guidance displays Help bubbles that present additional information during demonstrations.


Help text displays instructions when you press WordPerfect keys in Word or when you select a WordPerfect command in the Help for WordPerfect Users dialog box. Demo demonstrates the Word equivalent of the selected WordPerfect for DOS command or key combination, depending on the settings under Help options.


Opens the document as read-only. If you open the document as read-only and change it, you must save the document with a different name.


Type the password for this document. If you do not know the password, you can only open this document as read-only.


Horizontal text
Sets the horizontal position of the selected table relative to the left or right edge of the page, margin, or column.


Horizontal position list box
Sets the horizontal position of the selected table relative to the left or right edge of the page, margin, or column.


Horizontal position   Relative to list box
Tells Word whether to measure the position of the table from the edge of the page, from the margin, or from within a column.


Vertical group text
Sets the vertical position of the selected table relative to the top or bottom edge of the page, margin, or paragraph.


Vertical  Position list box
Sets the vertical position of the selected table relative to the top or bottom edge of the page, margin, or paragraph.


Vertical Relative To list box
Tells Word whether to measure the position of the table from the edge of the page, from the margin, or from the paragraph that contains the table.


Top distance from surrounding text
Enter the amount of space that you want to appear between the top of the table and the text above the table.


Bottom distance from surrounding text
Enter the amount of space that you want to appear between the bottom of the table and the text below the table.


Left distance from surrounding text
Enter the amount of space that you want to appear between the left side of the table and text to the left of table.


Right distance from surrounding text
Enter the amount of space that you want to appear between the right side of the table and the text to the right of the table.


Move with text check box
Moves the table up or down in the document if you move the surrounding text paragraphs.


Allow overlap check box
Allows a table to overlap with text or pictures when viewed in a Web browser.


Adds the cross-reference to the document.


Click the type of item for which you want to create a cross-reference.


Click the information you want to include in the cross-reference. The items in this list correspond to the selection in the Reference type box.


Click the information you want to include in the cross-reference. If the item you want doesn't appear in this list, you might need to click a different item in the Reference type list.


Attaches a hyperlink to the cross-reference so that you can jump to the cross-referenced item. If the item you want to cross-reference is located in another document, both documents must be part of a master document.


Adds the word "above" or "below" to the cross-reference, depending on the relative position of the item you're referencing. For example, if the item you're referencing appears below the cross-reference, the cross-reference reads "Table 1 below."


Displays your document at twice its normal size.


Displays your document at its normal size.


Displays your document at three-fourths its normal size.


Reduces or enlarges the display of your document so that it fits within the left and right margins. Page width displays your document so you don't have to scroll horizontally to see a whole line of text.


Reduces the display so the entire page fits within the document window. This option is available only if you are in print layout view or print preview.


Displays two or more pages in the document window. If you click Many pages, click  [image], and then click the number of pages you want to display. This option is available only if you are in print layout view or print preview.


Enter the percentage — between 10 and 200 — at which you want to view your document.


Shows how text will appear with the selected Zoom to options.


Shows how your document will look with the selected Zoom to options.


Enlarges or reduces the view of your document as a percentage of its normal size. To return your document to normal size, click 100%.


Shows how your document will look with the selected options.


Text width
Reduces or enlarges the display of your document to the width of the text on the page.